Office Administrator

Job summary

The Office Administrator manages day-to-day administrative operations, including serving as the primary point of contact, coordinating vendor maintenance, and supporting office logistics. They also assist with event planning, travel arrangements, onboarding new staff, and maintaining office files and resources.

Job details

About Us BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 800 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has offices located across Canada, the United States, Chile, the Dominican Republic, and Australia. Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team. We believe in One Team, Excellence, Curiosity, Common Sense and Clarity. The Role ​​​​​​​BGC is looking for a highly motivated and organized Office Administrator to join our Halifax Team. This is a fully on-site position based in our Halifax office. You will manage day-to-day administrative operations and collaborate closely with administrative teammates across BGC. You will report to the Halifax Office Manager and BGC’s Administrative Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams. The ideal candidate is adaptable, proactive, takes initiative, communicates clearly, and takes pride in delivering high-quality work.​​​​​​ Responsibilities ​​​​Be the office’s first point of contact, welcoming visitors and vendors, answering phones, and supporting staff with day-to-day questions and needs ​Coordinate with building management and vendors to address maintenance, repairs, and security needs ​Manage general office organization, supplies, and regular administrative needs ​Plan and support office and team events and meetings, including catering, logistics, and ensuring applicable safety requirements and procedures are followed, such as E-HASPs, visitor sign-in, and allergen signage ​Coordinate travel arrangements including accommodations, vehicle bookings and other travel-related needs for local and field-based work ​Maintain up to date office files and resources ​Arrange and track domestic and international shipments ​Manage onboarding logistics for new staff and act as a general resource for new hires ​Work with BGC’s IT Team to support local office needs, inventory organization, and functionality of IT and AV equipment ​Approve office related invoices and complete office credit card reconciliations ​Support workspace planning initiatives, office renovations and expansions ​Contribute to the development of a positive office culture that aligns with BGC’s broader One Team approach ​Perform other tasks as required to support office operations ​​ Required Education, Experience & Competencies ​​​​​​​​​7+ years of relevant experience in administration ​Demonstrate initiative and work proactively ​Adapt quickly and manage changing priorities effectively ​Organize work, meet deadlines, and maintain strong attention to detail ​Proficient with Microsoft Office, Adobe Acrobat, and confident learning new programs ​Work independently and stay accountable for results ​Communicate clearly and professionally, both verbally and in writing ​Have a common-sense approach and sound critical thinking skills ​Collaborate effectively in a team environment ​Contribute to a positive and inclusive office and team culture​​​​​​​​ Company Benefits BGC offers our employees the following: Our ‘One Team’ culture supporting health, wellness, safety and diversity Comprehensive benefits package: Health, Dental and Vision coverage LTD, Life, AD&D and Business Travel Insurance Employee Assistance Program Paid Time Off: Vacation, Sick, Holidays Parental leave top ups Professional development and mentoring opportunities Flat management structure Social and wellness activities Casual and professional work environment Compensation The estimated base salary range for this position is $60,000 - $70,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes a discretionary bonus plan, training allowance, and comprehensive medical and dental plan. Equity, Diversity and Inclusion ​​BGC Engineering Inc.​ strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at ​careers@bgcengineering.ca​. Disclosures (1) At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team. (2) ​This opportunity reflects an existing role within the organization that is being filled due to internal team changes.​ (3) ​This posting will remain open until the position has been filled.​ (4) Privacy Notice: By submitting an application you are consenting to ​BGC Engineering Inc.​ using and storing provided information about you for monitoring purposes relating to your application or future employment.

What you’ll do

The Office Administrator manages day-to-day administrative operations, including serving as the primary point of contact, coordinating vendor maintenance, and supporting office logistics. They also assist with event planning, travel arrangements, onboarding new staff, and maintaining office files and resources.

Requirements

Candidates must have at least 7 years of relevant administrative experience and demonstrate strong initiative and organizational skills. Proficiency in Microsoft Office and Adobe Acrobat is required, along with the ability to work independently and communicate professionally.

Benefits

• Health coverage
• Dental coverage
• Vision coverage
• Long-term disability insurance
• Life insurance
• AD&D insurance
• Business travel insurance
• Employee assistance program
• Paid time off
• Parental leave top ups
• Professional development
• Mentoring opportunities
• Discretionary bonus plan
• Training allowance

Listed skills

• Organization · Preferred
• adaptability · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Critical Thinking · Preferred
• Team Collaboration · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Vendor management
• Event planning
• Travel coordination
• Inventory management
• Invoice processing
• Credit card reconciliation
• Microsoft Office
• Adobe Acrobat
• Communication
• Critical thinking
• Proactive
• Adaptability
• Organization
• Attention to detail
• Team collaboration
• Workplace Inclusivity
• Curiosity
• Credit Card Reconciliations
• Self-Motivation
• Accounting
• Artificial Intelligence
• Building Management
• Management
• Consulting
• Critical Thinking
• Earth Science
• Innovation
• Mentorship
• Office Management
• Operations
• Proactivity
• Renovation
• Team Leadership
• Data Science
• Detail Oriented

Job areas

• Administrative
• Consulting
• Management & Leadership
• Security & Safety
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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