Project Coordinator, Preconstruction Services

Job summary

The Project Coordinator manages the preconstruction process by issuing RFPs, coordinating with consultants, and maintaining project schedules and documentation. They act as a primary point of contact for clients and ensure project budgets and timelines are strictly followed from design through to the tender set.

Job details

About Us BUILD IT is a full-service general construction company with offices in Mississauga, ON and Calgary, AB. We’ve helped hundreds of world-class brands and businesses build iconic destinations that reflect their vision and purpose — from storefronts that invite customers in, to workplaces that inspire teams to perform, to cultural spaces that truly stand apart. Our team combines strategic thinking, construction expertise, and exceptional execution to bring bold concepts to life with precision and impact. Take a look at our website www.buildit.ca to know more about us. Role Description BUILD IT's Preconstruction Services team does something most general contractors don't: we carry a project from design through permitting into construction, all under one roof. We get involved early, while a project is still being designed, and keep a construction budget in mind the whole way — so what gets designed is also what can be built, on budget. As Project Coordinator, you'll be central to making that promise real. You'll help assemble the right consultant team for each project, keep that team, the schedule, and the paperwork on track, and be a steady point of contact for our clients from concept through a completed tender set. This is an in-office role, Monday through Friday in Mississauga, working alongside a close-knit, collaborative team. Off-site work is required periodically for project site visits — typically about once a month — so you’ll also get out to see projects firsthand as they take shape. What you'll do Write and issue RFPs to consultants (interior designers, architects, MEP engineers, structural engineers, and more), source competitive quotes, and compare them side by side to support award decisions Support contract negotiations and prepare consultant contract documentation Read and interpret architectural, structural, and MEP drawings well enough to support quote evaluation and day-to-day coordination Build and maintain project schedules, flag risks, and keep permit and tender drawings on track Run weekly progress meetings, participate in client meetings, and manage follow-ups Enter consultant commitments into Procore and reconcile invoices against them What we're looking for A diploma or degree in interior design, architecture, engineering, project management, or a related construction field 1–2 years of relevant office experience Someone organized, detail-driven, and comfortable juggling multiple consultants and deadlines A positive attitude, willingness to learn, and clear communication Comfort with (or willingness to learn) Procore and AI tools Why BUILD IT You'll work closely with a hands-on Design Manager who'll get you up to speed, alongside a close-knit team across interior design, architecture, engineering, and construction. Once trained, you'll have real ownership over your projects. This posting is for a current vacancy. Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review. BUILD IT is an equal opportunity employer. We actively encourage applicants from all backgrounds, including those with disabilities. Accommodations will be provided upon request for candidates participating in all phases of the hiring process.

What you’ll do

The Project Coordinator manages the preconstruction process by issuing RFPs, coordinating with consultants, and maintaining project schedules and documentation. They act as a primary point of contact for clients and ensure project budgets and timelines are strictly followed from design through to the tender set.

Requirements

Candidates must hold a diploma or degree in interior design, architecture, engineering, or a related construction field. The role requires 1–2 years of relevant office experience and proficiency in interpreting technical drawings.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Detail-oriented · Preferred
• Risk Management · Preferred
• Communication · Preferred
• Construction Documentation · Preferred
• Contract Negotiation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• RFP management
• Contract negotiation
• Drawing interpretation
• Schedule management
• Procore
• Invoice reconciliation
• Communication
• Risk management
• Construction documentation
• Meeting facilitation
• Time management
• Detail-oriented
• AI tools
• Invoice Reconciliation
• Mechanical Electrical And Plumbing (MEP) Systems
• Project Schedules
• Positivity
• Willingness To Learn
• Artificial Intelligence
• Algorithms
• Contract Negotiation
• Interior Design
• Project Management
• Request For Proposal
• Strategic Thinking
• Coordinating
• Detail Oriented

Job areas

• Construction
• Engineering
• Administrative
• Management & Leadership
• Art & Design
• Construction Project Coordinator
• Assistant Project Manager
• Management and Organization Analysts
• Project Management Specialists