Event Coordinator

Job summary

The Event Coordinator supports the planning and execution of arena events, including managing tours, logistics, and fan experience initiatives. They work cross-functionally to ensure seamless event-day operations and provide first-line support for fan inquiries.

Job details

Position: Coordinator, Event Operations Department: Arena Operations Reports to: Sr. Manager, Fan Experience & Event Operations JOB SUMMARY: The Coordinator, Event Operations supports the planning and execution of arena events and fan experience initiatives. This role works cross-functionally with Arena Operations departments, internal stakeholders and external partners to deliver seamless events and exceptional experiences for fans, partners and community groups. ESSENTIAL DUTIES AND RESPONSIBILITIES: (other duties may be assigned as required) Event Operations & Event Services * Support the planning and execution of internal and external events, including partner, Season Ticket Member and community events. * Own Arena Tours end-to-end, including bookings, staffing, logistics and customer service delivery. * Develop and maintain event planning tools, including production schedules, budget tracking, timelines and event specifications. * Develop and maintain event documentation, including event details, work orders and other operational requirements. * Coordinate event resources and liaise with Security, Guest Services and other departments on staffing and event-day deployments. * Support event briefings and event-day operations to ensure a seamless fan and guest experience. * Work arena events as required, including Canucks hockey games, Vancouver Warriors lacrosse games and concerts, providing event-time operational support to ensure a seamless fan experience. Fan Experience * Provide first-line response to fan inquiries across phone, text and email within 24 hours, including complaint handling and fan recovery. * Support the fan experience during live events, including smooth event operations, fan recovery resourcing and support to event staff. * Process and action routine 24/7 post-event reporting summaries and work orders. * Handle the day-to-day execution of Fan Experience asset purchasing and Guest Services stocking. EXPERIENCE AND QUALIFICATIONS: * Minimum 2 years of event, hospitality or customer service experience. * Post-secondary degree or diploma in a related field preferred. * Strong organizational and coordination skills with exceptional attention to detail. * Proactive, self-motivated and able to anticipate needs and work independently. * Excellent communication, interpersonal, problem-solving and customer service skills. * Ability to manage multiple priorities and work effectively in a fast-paced, event-driven environment. * Strong writing and presentation skills. * Proficiency with Microsoft Office, including Word, Outlook, PowerPoint and Excel; Adobe Acrobat. * Ability to work flexible hours, including evenings, weekends and event days as required. Vancouver is one of the most diverse cities in the world and Canucks Sports & Entertainment strives to create a workforce that is inclusive, equitable, and represents our beautiful, unique community. We value unique perspectives, ideas, and creativity that support a diverse, inclusive, respectful, collaborative, and fun work environment. Canucks Sports & Entertainment is committed to building and supporting a diverse team. This position will remain open until filled.

What you’ll do

The Event Coordinator supports the planning and execution of arena events, including managing tours, logistics, and fan experience initiatives. They work cross-functionally to ensure seamless event-day operations and provide first-line support for fan inquiries.

Requirements

Candidates must have at least 2 years of experience in event, hospitality, or customer service roles. Proficiency in Microsoft Office and strong organizational, communication, and problem-solving skills are required.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event planning
• Event operations
• Customer service
• Logistics management
• Budget tracking
• Communication
• Problem-solving
• Interpersonal skills
• Microsoft Office
• Adobe Acrobat
• Time management
• Attention to detail
• Writing
• Presentation skills
• Event Operations
• Planning
• Self-Motivation
• Microsoft Excel
• Customer Service
• Event Planning
• Creativity
• Event-Driven Programming
• Problem Solving
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Presentations
• Purchasing
• Coordinating
• Resourcing
• Detail Oriented

Job areas

• Sports & Recreation
• Administrative
• Customer Service & Support
• Hospitality
• Event Coordinator
• Event Planner
• Conference and Event Planners
• Meeting, Convention, and Event Planners