Payroll Specialist- Bilingual

Job summary

The Payroll Specialist is responsible for accurately processing complex, full-cycle biweekly payrolls for union and non-union employees across multiple provinces. They act as a key resource for internal departments and residences while ensuring compliance with corporate policies, union contracts, and government regulations.

Job details

The Opportunity The incumbent is responsible for effectively and accurately processing complex biweekly payrolls in a high-volume payroll department. The incumbent will act as a resource to our residences and internal departments for payroll matters and ensures that the payroll policies and procedures are being followed and comply with internal and external audit requirements. Key Activities Processing the full cycle of multi-province, biweekly payrolls for salary and hourly employees in both union and non-union environments in an accurate and timely manner Administer various payments such as but not limited to sick pay, retro pays, vacation pays Respond to inquiries from internal departments and site management regarding payroll matters in a prompt, courteous and efficient manner Review and applies relevant multiple union contracts ensuring all calculations in the payroll are correct Process payments to third parties – garnishments, union dues, RRSP and pension payments ensuring that deductions are in accordance with provincial and federal legislations and according to union agreements and corporate policies Ensure that monthly and year end regulatory filings are completed on a timely basis Ensure that internal controls are complied with for all payroll processes Special projects as assigned and other duties as appropriate and required Other duties as assigned by the Supervisor Regulatory Compliance: Conducts duties in accordance with Chartwell policies and procedures, as well as government regulations, laws and policies. Understands and follows all health and safety policies and procedures. Works safely to reduce the risk of injury to self and other staff members. Promptly reports all actual or potentially hazardous situations. Maintains confidentiality of staff members’ personal information. Qualifications Experience: If the Education requirement is not met, a minimum of 3 years of payroll experience with solid Canadian payroll knowledge Experience using Fusion HCM (or other cloud payroll system) and ADP/PCPW experience is an asset Payroll based accounting knowledge is an asset Education: CPA Certification (PCP) or in progress Skills & Abilities: Must be bilingual English and French A good understanding of union collective agreements Strong computer skills, specifically Microsoft Excel (eg. Knowledge of Pivot Tables and Vlookup) Exceptional customer service orientation and discretion Well-organized, detailed self-motivated, high energy, thrives in a high pressure environment and displays a sense of urgency Committed, conscientious team player and individual contributor Special Requirements Criminal Records Check #INDONC At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities. Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email [email protected] or call 1-888-663-6448. Chartwell may use artificial intelligence to assist in screening and assessing applicants for this position. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

What you’ll do

The Payroll Specialist is responsible for accurately processing complex, full-cycle biweekly payrolls for union and non-union employees across multiple provinces. They act as a key resource for internal departments and residences while ensuring compliance with corporate policies, union contracts, and government regulations.

Requirements

Candidates must be bilingual in English and French and possess at least 3 years of payroll experience or a CPA (PCP) certification. Proficiency in Microsoft Excel and experience with cloud-based payroll systems like Fusion HCM or ADP are required.

Benefits

• Pension • RRSP

Listed skills

• French · Preferred
• Customer service · Preferred
• Regulatory Compliance · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Audit · Preferred
• Accounting · Preferred
• English · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Bilingual
• French
• English
• Union collective agreements
• Microsoft Excel
• Pivot tables
• Vlookup
• Customer service
• Regulatory compliance
• Accounting
• Fusion HCM
• ADP
• PCPW
• Data entry
• Audit
• ADP PCPW
• Vlookups
• Canadian Payroll
• Payroll Processing
• Energetic
• Payroll Systems
• Conscientiousness
• Payroll Policies and Processes
• Bilingual (French/English)
• Self-Motivation
• Artificial Intelligence
• Internal Controls
• Management
• Customer Service
• Regulatory Compliance
• Computer Literacy
• Confidentiality
• Pivot Tables And Charts
• External Auditing
• Internal Auditing
• Regulatory Filings

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Payroll Specialist
• Payroll Specialist (General)
• Payroll Clerks
• Payroll and Timekeeping Clerks