Call Centre Rep/Receptionist

Job summary

The representative manages high volumes of inbound calls to schedule diagnostic imaging appointments while ensuring patient needs and physician requirements are met. They are responsible for accurate data entry of patient demographics and providing clear information regarding procedure preparation.

Job details

We are currently recruiting a Permanent Full Time motivated and patient-oriented Diagnostic Imaging - Call Centre Representative/Receptionist to join our dynamic team. In this role, you will be the first point of contact for our patients, providing exceptional service and support. Your primary responsibility will be to handle inbound calls for patient appointments and assist with patient inquiries. The ideal candidate will possess strong communication skills, a friendly demeanour, and the ability to analyze patient needs to provide accurate appointment bookings. Why choose True North Imaging (TNI)? Competitive Salary: Enjoy a compensation package that reflects your skills and contributions. RRSP and Benefits Package: Take advantage of our registered retirement savings plan and comprehensive benefits package to support your health and financial future. Paid Training: We invest in your success with paid hands on training programs. Paid Time Off: Benefit from generous paid time off to recharge and maintain your work-life balance with a company that values your personal time. Transparent and Supportive Culture: Be part of a work place that prioritizes open communication and teamwork. High Retention Rate: Join a team where employees love to stay! Responsibilities * Performs various booking functions and ensures physician requirements and patient needs are met in an efficient manner * Manages large numbers of inbound calls * Ensures all calls are answered promptly, consistently exercising utmost diplomacy and tact, to ensure exceptional service to both patients and physicians * Provide accurate information about procedures and preparation requirements while ensuring patient satisfaction. * Demonstrate excellent phone etiquette while communicating with patients * Listens effectively to patients' needs and provides exceptional patient care at all times * Completes data entry for patient's demographics and appointment information * Ability to be empathetic and friendly with all types of patients * Flexibility and adaptability to work in a fast-paced environment * Adheres to all privacy and confidentiality policies and procedures * Undertakes other duties as assigned Requirements * Medical Office Assistant diploma including completion of a medical terminology course is a strong asset * Previous call centre experience, along with booking diagnostic imaging appointments would be an asset * Excellent listening, verbal and written communication skills along with the ability to give clear instructions and ask probing questions in a caring manner * Logical, analytical and critical thinking required * Patient focused and adaptability to different personality types * Proficiency in data entry and basic computer skills * A positive attitude with a strong willingness to learn and adapt in a fast-paced environment. Working Conditions * This position is based in a call centre environment and requires prolonged periods of sitting and front-line patient interaction over the phone In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, True North Imaging will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

What you’ll do

The representative manages high volumes of inbound calls to schedule diagnostic imaging appointments while ensuring patient needs and physician requirements are met. They are responsible for accurate data entry of patient demographics and providing clear information regarding procedure preparation.

Requirements

Candidates should ideally possess a Medical Office Assistant diploma and have completed a medical terminology course. Strong verbal communication, analytical thinking, and the ability to work in a fast-paced call centre environment are essential.

Benefits

• Competitive Salary
• Registered Retirement Savings Plan
• Comprehensive Benefits Package
• Paid Training
• Paid Time Off

Listed skills

• Clinical care · Preferred
• Customer service · Preferred
• Appointment Scheduling · Preferred
• adaptability · Preferred
• Critical Thinking · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Call Centre Operations
• Appointment Scheduling
• Medical Terminology
• Data Entry
• Communication Skills
• Empathy
• Critical Thinking
• Analytical Skills
• Phone Etiquette
• Patient Care
• Adaptability
• Computer Skills
• Privacy Compliance
• Patient Communication
• Inbound Calls
• Tactfulness
• Diplomacy
• Time Off Management
• Positivity
• Willingness To Learn
• Communication
• Computer Literacy
• Confidentiality
• Medical Office Procedures
• Telephone Skills
• Retention Rate
• Setting Appointments
• Teamwork

Job areas

• Healthcare
• Customer Service & Support
• Administrative
• Call Center Receptionist
• Call Center Representative
• Contact Centre Information Clerks
• Customer Service Representatives

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