Senior Document Controller

Job summary

Manage the full lifecycle of engineering, construction, and operational documents, including EDMS administration, contractor submissions, reviews, records retention, and project closeout. Guide project teams and document controllers, monitor compliance, support audits, and improve document control processes, reporting, and systems.

Job details

Location: Calgary, AB Contract Duration: 1 Year, with Potential for Extension Work Arrangement: Fully Onsite, Monday–Friday Pay Rate: $50–$60/hour CAD Industry: Midstream Oil & Gas / Engineering & Construction Position Overview Contract Professionals is seeking an experienced Senior Document Controller for a one-year contract opportunity with a major organization in the Midstream Oil & Gas industry. Reporting to the Supervisor, Document Control, this individual will play a key role in managing engineering, construction, and capital project documentation, ensuring accuracy, compliance, and effective document management throughout the project lifecycle. The ideal candidate is a highly experienced, hands-on Document Controller who can work independently with minimal supervision, provide technical guidance to project teams, and contribute to the continuous improvement of document control processes and systems. Key Responsibilities Manage document control activities throughout the full document lifecycle, including creation, review, approval, distribution, retention, archival, and project closeout. Maintain accurate, organized, and traceable engineering, construction, and operational documentation in accordance with company standards and project requirements. Administer Electronic Document Management Systems (EDMS), including document numbering, metadata, version control, workflows, and controlled records. Coordinate engineering and contractor document submissions, transmittals, interdisciplinary reviews, as-built drawings, QA/QC records, and turnover packages. Facilitate document review processes, including squad checks and interdisciplinary reviews using platforms such as Bluebeam. Participate in engineering and contractor kick-off meetings to establish document control expectations and submission requirements. Monitor contractor compliance with document control procedures, deliverable schedules, and documentation standards. Support document management activities during project initiation, engineering, construction, commissioning, and closeout. Provide technical guidance and mentorship to Document Controllers, engineering teams, contractors, and internal stakeholders. Support audits, compliance reviews, records retention requirements, and information governance initiatives. Identify opportunities to improve document control workflows, reporting, system functionality, and overall process efficiency. Develop and maintain document control procedures, reporting metrics, dashboards, and performance indicators. Qualifications & Experience 5–8 years of progressive experience in document control, records management, or information management, ideally within the Oil & Gas, EPC, engineering, or construction industries. Strong hands-on experience managing engineering and construction documentation for capital projects. Previous experience within a Midstream Oil & Gas organization and/or EPC environment is strongly preferred. Proficiency with Electronic Document Management Systems, particularly OpenText, Aconex, SharePoint, and Bluebeam. Strong understanding of document numbering conventions, metadata management, transmittals, document review workflows, and project turnover requirements. Experience coordinating documentation with engineering teams, contractors, vendors, and external service providers. Demonstrated ability to work independently, manage competing priorities, and maintain accuracy in a fast-paced project environment. Experience supporting document control audits, compliance activities, process improvements, and system enhancements. Advanced proficiency in Microsoft Office, particularly Excel. Excellent organizational, communication, analytical, and problem-solving skills. Experience providing technical guidance or mentorship to other Document Controllers is considered an asset. Education & Certifications High School Diploma with a minimum of five years of Oil & Gas industry experience; or Relevant technical diploma or certificate from a recognized post-secondary institution. Additional certifications in document management, information governance, software systems, or data analytics are considered assets. Additional Information: This is a fully onsite position in Calgary, offering an initial one-year contract with the potential for extension. We are specifically seeking a senior-level professional who brings strong technical document control expertise, is comfortable working autonomously, and can confidently support engineering and construction teams on complex capital projects. Interested in learning more? Please submit your resume to cynthia.moore@contractpro.ca for consideration.

What you’ll do

Manage the full lifecycle of engineering, construction, and operational documents, including EDMS administration, contractor submissions, reviews, records retention, and project closeout. Guide project teams and document controllers, monitor compliance, support audits, and improve document control processes, reporting, and systems.

Requirements

Requires 5–8 years of progressive document control, records, or information management experience, ideally in Oil & Gas, EPC, engineering, or construction, with hands-on capital project documentation experience. Candidates should be proficient with EDMS platforms such as OpenText, Aconex, SharePoint, and Bluebeam, have advanced Excel skills, and be able to work independently; a high school diploma with at least five years of Oil & Gas experience or a relevant technical diploma or certificate is required.

Listed skills

• SharePoint · Preferred
• Microsoft Excel · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document Control
• Records Management
• Electronic Document Management Systems
• OpenText
• Aconex
• SharePoint
• Bluebeam
• Document Numbering
• Metadata Management
• Version Control
• Document Review Workflows
• Transmittals
• Project Turnover
• Microsoft Excel
• Audit Support
• Process Improvement

Job areas

• Energy
• Engineering
• Construction
• Administrative
• Management & Leadership

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