Administrator, Lease Management

Job summary

The Lease Administrator is responsible for reviewing and abstracting key lease clauses and managing financial analysis for a portfolio of retail stores. They will also process year-end adjustments, tenant chargebacks, and maintain accurate records within the leasing system.

Job details

Job Summary Reporting to the Lease Administration Director, the Administrator’s main role will be to review the documentation for the department and be accountable for financial analysis and lease administration for a portfolio of Dollarama stores throughout the country. He/she will take a proactive approach to Lease Administration, utilizing their knowledge to implement best in class practices and processes. The Lease Administrator will be responsible for most of the documentation that is received in the department. They will be reviewing and abstracting key clauses from leases/documents and also be responsible to thoroughly analyze all year-end billings and new rental advice notices for a portfolio of approximately 230-250 locations as it relates to the lease and ensure the accuracy of all billings.Key Accountabilities • Abstracting key clauses from a lease pertaining to all new stores;• Abstracting key clauses from a lease pertaining to all existing stores as it relates to expansions, relocations, renewals;• Updating the leasing system with changes as it pertains to new rental structures or new lease changes;• Reviewing and processing all year-end adjustments for all occupancy costs related to his/her portfolio;• Reviewing and processing all tenant chargebacks (water, hydro etc.) related to his/her portfolio;• Reviewing and processing all annual rental structures for all occupancy costs related to his/her portfolio;• Partnering with the maintenance team to determine landlord/tenant responsibilities; and• Processing ad hoc requests from the director, lawyers, and finance.Job Requirements • Post-secondary degree in finance, administration designation or in a related field;• Five (5) to (7) years of experience working in Lease Administration, preferably in a retail environment;• Possess a facility with numbers, accounting statements, accounting spreadsheets and audit principles;• Strong analytical skills;• Great at communicating, influencing, collaborating and building strong working relationships; • Ability to work in a fast-paced, high performance and results-driven environment;• Experience working with SAP, an asset.We thank all interested applicants. Only those selected for an interview will be contacted by our recruitment team.

What you’ll do

The Lease Administrator is responsible for reviewing and abstracting key lease clauses and managing financial analysis for a portfolio of retail stores. They will also process year-end adjustments, tenant chargebacks, and maintain accurate records within the leasing system.

Requirements

Candidates must possess a post-secondary degree in finance or administration and have 5 to 7 years of experience in lease administration. Strong analytical skills, proficiency with accounting spreadsheets, and experience with SAP are highly preferred.

Listed skills

• SAP · Preferred
• Collaboration · Preferred
• Communication · Preferred
• Financial analysis · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Lease administration
• Financial analysis
• Accounting statements
• Audit principles
• Analytical skills
• Communication
• Influencing
• Collaboration
• SAP
• Documentation review
• Lease abstracting
• Occupancy cost analysis
• Retail industry knowledge
• Relationship management
• Analytical Skills
• Accounting
• Auditing
• Spreadsheets
• Chargeback
• Finance
• Financial Analysis
• SAP Applications

Job areas

• Finance & Accounting
• Administrative
• Retail
• Management & Leadership
• Lease Administrator
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

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