Executive Assistant

Job summary

The Executive Assistant provides comprehensive administrative support to senior leadership, including managing calendars, travel, and expense reports. They also coordinate internal meetings, handle correspondence, and assist with event planning and visitor reception.

Job details

You, as an Executive Assistant, will: * Provide comprehensive administrative support by composing and editing a variety of documents. This includes but not limited to highly confidential correspondence, contracts, proposals, invoices, filing, and coding expense reports * Support the senior leadership team in a professional manner as required, providing appropriate responses and delivering messages when necessary, as well coordinate with other internal business units., as * Coordinating schedules, managing expense reports, managing calendars, including arranging travel details and preparing itineraries * Assist with meeting preparation by confirming locations, attendance and advance documentation, including details of invitations, catering, locations, distribution of event information and gifts or handouts, updating guest lists annually * Welcoming visitors to the company and directing them to meeting rooms, as necessary. * Organizing catering when requested, assist with event planning, coordinate and organize all aspects of internal meetings * Sorting Distributing mail and preparing outgoing courier packages * Proactive, Planning and establishing priorities to accomplish goals and deliver on tasks Is this the right role for you? * You are professional, punctual and have a high attention to detail * You have 3-5 years of experience supporting Senior Leaders in a corporate environment * You are proficient and can navigate PDF files, Microsoft Word, Excel and PowerPoint * You have a strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization * Exercise sound judgment by acting within your authority, escalating when needed, and maintaining strict professionalism and confidentiality Hardline is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity. Go ahead and be yourself. We'll pay you for it! We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity. Accommodation for Applicants with disabilities will be made during the recruitment process when requested. We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here [https://recruiting.ultipro.ca/ELL5000/JobBoard/fa7dd324-0b16-f8cb-f544-f46b499e5db7/?q=&o=postedDateDesc] to remain up to date on the status of your application and learn about new career opportunities as they arise.

What you’ll do

The Executive Assistant provides comprehensive administrative support to senior leadership, including managing calendars, travel, and expense reports. They also coordinate internal meetings, handle correspondence, and assist with event planning and visitor reception.

Requirements

Candidates must have 3-5 years of experience supporting senior leaders in a corporate environment. Proficiency in Microsoft Office suite and strong organizational and interpersonal skills are required.

Benefits

• Continuous learning • Opportunity for growth • Competitive compensation package

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Document composition
• Expense report management
• Calendar management
• Travel coordination
• Meeting preparation
• Event planning
• Professionalism
• Attention to detail
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• PDF management
• Relationship building
• Confidentiality
• Prioritization
• Administrative Support
• Continuous Development
• Accountability
• Expense Reports
• Planning
• Editing
• Event Planning
• Leadership
• Invoicing
• Sorting
• Subculture
• Travel Arrangements
• Coordinating
• Filing
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants