We are currently hiring a dedicated Litigation Assistant to join our Downtown office. As an important member of our team, the Litigation Assistant will play a key role in supporting our lawyers and ensuring the seamless operation of their practice. The ideal candidate will possess a minimum of three years of experience in a similar role, demonstrating proficiency in legal administration.

What You Will Be Doing

• Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities.
• Manage communication with process servers for the efficient service and filing of court materials.
• Coordinate with court offices to facilitate trial and motion bookings and handle related court material filings.
• Draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
• Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations.
• Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
• Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar.
• Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters.
• Maintain an organized and current file system for client files.

Qualifications

• Post-Secondary education in legal administration or equivalent with a minimum of three years' relevant experience.
• Proficient knowledge of the Rules of Civil Procedure, court practices, and procedures.
• Outstanding organizational skills with meticulous attention to detail.
• Excellent oral and written communication skills.
• Strong prioritization skills and capability to manage multiple tasks simultaneously.
• Ability to work both independently and collaboratively within a team.
• Upholds a high level of professionalism and maintains confidentiality in all matters.
• Proficient Microsoft Office skills (Excel/Word/Outlook).