Office Administrator (Part Time, Permanent)

Job summary

The Office Administrator provides comprehensive administrative support to leadership and divisions, including managing correspondence, meeting coordination, and event planning. They also facilitate new hire onboarding and ensure the smooth daily operation of office facilities and supplies.

Job details

Are you a dedicated, passionate professional looking to grow your career with a company long-term? Join Hall Shoring & Foundations as a Part Time Office Administrator in Edmonton, Alberta! ROLE SUMMARY: The Office Administrator plays a pivotal role in supporting the organization’s leadership and divisions by delivering comprehensive administrative assistance. Responsibilities include preparing professional correspondence and presentation materials, coordinating team meetings and divisional events. The Office Administrator assists with new hire orientations, ensuring a smooth onboarding experience, as well as handling logistical tasks such as arranging venue rentals, catering, corporate gifts and maintaining general office maintenance. The Office Administrator is key in ensuring seamless daily operations across the company. CORE RESPONSIBILITIES: Work at a part-time capacity of 5 hours per day, 25 hours per week. The start time is flexible, between 9:00 a.m. – 9:30 a.m. with the workday ending around 2:00 p.m. or 2:30 p.m. Provide administrative support to various key General Managers & divisions throughout the organization Provide onboarding orientations for new hires Prepare correspondence, meeting agendas, memos, reports and presentation material as instructed Provide support and assistance in the coordination and communication of team meetings and division events Manage and organize documentation, including maintaining an accurate electronic filing system Coordinate the purchase of corporate gifts and arrange venue rentals and catering as required Management of office supplies including stationary, kitchen supplies and cleaning supplies Provide general office maintenance of storage area, stationary closet, kitchen and coffee stations TECHNICAL SKILLS: MS Office Suite (Outlook, Word, Excel, PowerPoint) BambooHR SharePoint Acumatica (ERP System) INTERPERSONAL SKILLS: Strong organizational and problem-solving skills Effective verbal and written English communication skills Ability to excel in a team atmosphere Exceptional customer service Results-oriented Desire to grow within our organization Resilient Committed and reliable QUALIFICATIONS 3 - 5 years experience in Administration Administrative certificate and/or diploma is considered and asset Construction industry experience is considered an asset You can expect these great benefits: Competitive compensation packages Extended health benefits Team building and social events Training, development and mentorship opportunities Opportunity to advance in your career Work-life balance A great culture where we truly value our employees About Hall Shoring & Foundations: Hall Shoring & Foundations are the experts in the foundation drilling and shoring industry. With considerable experience in local, national and international markets, we can provide a wide range of techniques for shoring solutions, deep foundations and ground improvement. Using a collaborative approach, we can provide economical, efficient and innovative solutions using the latest technology and design. We deliver projects on time while maintaining an exceptional safety program. In order to best serve our clients requirements, we are fully prepared to operate as independent shoring and foundations contractor or to offer a complete service package of excavation and shoring, foundations and civils through our in-house group. Some of the services we provide are: conventional drilling, CFA piling, displacement piling, micro-piles anchors and more. Does this sound like the opportunity for you? Apply today with your resume today!

What you’ll do

The Office Administrator provides comprehensive administrative support to leadership and divisions, including managing correspondence, meeting coordination, and event planning. They also facilitate new hire onboarding and ensure the smooth daily operation of office facilities and supplies.

Requirements

Candidates should have 3-5 years of administrative experience, with an administrative certificate or diploma considered an asset. Experience in the construction industry is also preferred, along with proficiency in MS Office and ERP systems.

Benefits

• Competitive compensation packages
• Extended health benefits
• Team building and social events
• Training, development and mentorship opportunities
• Career advancement opportunities
• Work-life balance

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Correspondence preparation
• Meeting coordination
• Onboarding
• Documentation management
• Electronic filing
• Office maintenance
• MS Office Suite
• Outlook
• Word
• Excel
• PowerPoint
• BambooHR
• SharePoint
• Acumatica
• Customer service
• Office Supply Management
• Excavation
• Administrative Support
• Workday (Software)
• Resilience
• Microsoft Excel
• Management
• Chartered Financial Analyst
• Customer Service
• Communication
• Training And Development
• Displacement (Fluid)
• Leadership
• Innovation
• Interpersonal Communications
• Problem Solving
• Memos
• Mentorship
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Microsoft SharePoint
• Team Building
• Written English
• Coordinating
• Filing

Job areas

• Administrative
• Construction
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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