Reception/Office Clerk (2026-496-HQPS-303) - EA

Job summary

The position serves as the primary point of contact for front counter and telephone reception while providing general administrative and clerical support. Key tasks include processing vendor invoices, maintaining records, managing office supplies, and assisting with scheduling operations.

Job details

2026-496-HQPS-303 This position serves as the first point of contact for front counter and telephone reception and provides general administrative and clerical support to Hastings Quinte Paramedic Service. Responsibilities include processing vendor invoices, maintaining administrative records, responding to inquiries, supporting scheduling activities, and performing general office duties to support the efficient operation of the department. DUTIES: * Respond to telephone, email and front counter inquires and provide assistance or direction as appropriate. * Process, vendor invoices and related documentation for review and payment. * Maintain administrative records, files and databases. * Respond to vendor inquiries and assist with invoice and billing matters as required. * Maintain fuel and maintenance records and related documentation. * Cross-check meal and mileage claims for completeness and accuracy. * Upload expense reports and support documentation to database for processing. * Receive, record, and disburse road closures, traffics disruptions, and outbreak notices. * Provide clerical support including typing, filing, copying and minute taking. * Assist with maintaining an inventory of office supplies and preparing purchase orders to replenish depleted inventory. * Process both internal and external incoming and outgoing mail and courier packages. * Provide administrative support related to scheduling operations, including maintaining schedule updates and assisting with shift coverage as required. * Assist with special projects and other related duties as assigned. MINIMUM QUALIFICATIONS: * Two-year Diploma in Business Administration or a related field or an equivalent combination of education and experience may be considered. * 1-2 years of experience in an office environment. * Proficiency in Microsoft Office applications and database systems. * Strong organizational skills and attention to detail and accuracy. * Ability to communicate effectively with the public and staff. * Ability to manage multiple priorities in a busy office environment. HOURS OF WORK: Monday to Friday, 8:30 to 4:30 WAGE RANGE: $49,701.96 - $54,608.26 per annum Closing Date: Tuesday, October 13, 2026 This posting is to fill an current vacancy and is actively being recruited for. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information collected will be used only for the purposes of this employment opportunity. We thank all candidates who apply, but advise that only those persons selected for an interview will be contacted. "The County of Hastings is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Please contact us if you require this posting in an alternate format. If contacted for an employment opportunity, please advise Human Resources if you require accommodation."

What you’ll do

The position serves as the primary point of contact for front counter and telephone reception while providing general administrative and clerical support. Key tasks include processing vendor invoices, maintaining records, managing office supplies, and assisting with scheduling operations.

Requirements

Candidates must possess a two-year diploma in Business Administration or equivalent and 1-2 years of office experience. Proficiency in Microsoft Office and strong organizational skills are required for this role.

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Clerical support
• Data entry
• Invoice processing
• Record maintenance
• Telephone reception
• Customer service
• Microsoft Office
• Database management
• Organizational skills
• Attention to detail
• Communication
• Scheduling
• Inventory management
• Minute taking
• Office Supply Management
• Administrative Support
• Database Systems
• Organizational Skills
• Expense Reports
• Billing
• Business Administration
• Clerical Works
• Invoicing
• Office Procedures
• Operations
• Typing
• Filing
• Detail Oriented

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support
• Receptionist/Office Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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