Executive Assistant

Job summary

Coordinate administrative policies and daily operations, supervise and train staff, and prepare, review, and submit reports and other documents. Conduct research, liaise with stakeholders, provide customer service, and arrange travel and events.

Job details

Overview Languages English Education College/CEGEP Experience Experience an asset On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Compile data to prepare documents Establish and co-ordinate administrative policies and procedures Supervise staff Train staff Analyze incoming and outgoing memoranda, submissions and reports Prepare and co-ordinate the production and submission of summary briefs and reports Conduct research Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings Liaise with departmental and corporate officials and with other organizations and associations Plan, organize, direct, control and evaluate daily operations Provide customer service Arrange travel, related itineraries and make reservations Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents Manage events Type and proofread correspondence, forms and other documents Experience and specialization Computer and technology knowledge Information technology Oracle MS PowerPoint MS Access MS Excel MS Office MS Outlook MS Word Spreadsheet Database management Area of work experience Transportation - road/rail/marine Benefits Health benefits Dental plan Health care plan Vision care benefits

What you’ll do

Coordinate administrative policies and daily operations, supervise and train staff, and prepare, review, and submit reports and other documents. Conduct research, liaise with stakeholders, provide customer service, and arrange travel and events.

Requirements

A College/CEGEP education is listed, and experience is an asset. The role requires knowledge of office software, databases, spreadsheets, and Oracle; transportation industry experience is also relevant.

Benefits

• Dental Plan
• Health Care Plan
• Vision Care Benefits

Listed skills

• report preparation · Preferred
• Operations Management · Preferred
• Customer service · Preferred
• Oracle · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Policy Coordination
• Staff Supervision
• Staff Training
• Report Preparation
• Research
• Stakeholder Relations
• Operations Management
• Customer Service
• Travel Coordination
• Event Management
• Document Proofreading
• Oracle
• Microsoft PowerPoint
• Microsoft Access
• Microsoft Excel
• Microsoft Office

Job areas

• Administrative
• Management & Leadership
• Transportation
• Logistics

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