Executive assistant

Job summary

Coordinate administrative policies and daily operations, supervise and train staff, and prepare reports, correspondence, and other documents. Conduct research, liaise with stakeholders, provide customer service, and manage travel, events, and contracts.

Job details

Education: College/CEGEP Experience: Experience an asset Tasks Compile data to prepare documents Establish and co-ordinate administrative policies and procedures Supervise staff Train staff Analyze incoming and outgoing memoranda, submissions and reports Prepare and co-ordinate the production and submission of summary briefs and reports Conduct research Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings Liaise with departmental and corporate officials and with other organizations and associations Plan, organize, direct, control and evaluate daily operations Provide customer service Arrange travel, related itineraries and make reservations Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents Manage events Type and proofread correspondence, forms and other documents Computer and technology knowledge Information technology Oracle MS PowerPoint MS Access MS Excel MS Office MS Outlook MS Word Spreadsheet Database management Area of work experience Transportation - road/rail/marine Health benefits Dental plan Health care plan Vision care benefits Work Term: Permanent Work Language: English Hours: 40 hours per week

What you’ll do

Coordinate administrative policies and daily operations, supervise and train staff, and prepare reports, correspondence, and other documents. Conduct research, liaise with stakeholders, provide customer service, and manage travel, events, and contracts.

Requirements

College/CEGEP education is listed, and experience is an asset. The role requires administrative coordination, communication, document preparation, customer service, and familiarity with office software and database tools.

Benefits

• Dental Plan
• Health Care Plan
• Vision Care Benefits

Listed skills

• report preparation · Preferred
• Operations Management · Preferred
• Customer service · Preferred
• Oracle · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Policy Coordination
• Staff Supervision
• Staff Training
• Research
• Report Preparation
• Meeting Coordination
• Stakeholder Liaison
• Operations Management
• Customer Service
• Travel Arrangements
• Event Management
• Proofreading
• Contract Administration
• Oracle
• Microsoft Office
• Database Management

Job areas

• Administrative
• Management & Leadership
• Customer Service & Support
• Transportation
• Logistics

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