HSSE Administrator

Job summary

The HSSE Administrator provides essential administrative and operational support to the HSSE team by maintaining safety systems, records, and compliance platforms. They are responsible for coordinating training, managing documentation, and assisting with internal and external audits to ensure regulatory compliance.

Job details

Iconic Power Systems is a Canadian power and utility infrastructure contractor specializing in the design, construction, maintenance, and commissioning of electrical transmission, distribution, substation, renewable energy, and industrial power projects. We are committed to delivering safe, high-quality solutions for our clients while fostering a culture built on safety, integrity, accountability, quality, and teamwork. Reporting to the HSSE Manager, the HSSE Administrator provides essential administrative and operational support to the Health, Safety, Security, and Environment (HSSE) team. This role is responsible for maintaining HSSE systems, records, compliance platforms, onboarding processes, training coordination, reporting, and certification requirements. The successful candidate is highly organized, detail-oriented, and committed to supporting a strong safety culture across the organization while ensuring accurate documentation and regulatory compliance. Qualifications * ACSA National Health & Safety Administrator (NHSA) designation. * Active or pursuing National Construction Safety Officer (NCSO) designation. * Minimum 2 years of HSE administrative experience, preferably in the high-voltage or construction industry. Skills & Knowledge * Strong understanding of Health and Safety Management Systems (HSMS). * Knowledge of construction environments, including: * Overhead and underground electrical distribution * Electrical substation construction * Earthworks and civil construction * Knowledge of Alberta and Ontario OHS legislation, WCB/WSIB processes, and other regulatory requirements. * Experience managing WCB/WSIB claims. * Ability to resolve complex issues independently and escalate to the HSSE Manager when required. * Strong relationship-building skills with clients, subcontractors, HSSE professionals, and operations teams. * Advanced computer skills and proficiency with: * SiteDocs * ComplyWorks * ISNetworld * Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Other Requirements * Valid Class 5 Driver’s License. * Strong verbal and written communication skills. Responsibilities & Duties * Provide administrative support to the HSSE team, including Supervisors, Coordinators, and the HSSE Manager. * Maintain and update HSSE databases and systems, including BIStrainer, SiteDocs, ComplyWorks, and related platforms. * Support contractor and supplier compliance platforms such as ISNetworld, Avetta, and ComplyWorks. * Maintain HSMS documents and records, including the HSSE Manual, JSAs, SWPs, and SJPs. * Compile and organize data for client, monthly, annual, and internal reports. * Manage and update HSSE content within SharePoint. * Coordinate pre-access, post-incident, baseline, and annual medical testing through SureHire. * Assist with administration of Iconic’s HSSE onboarding program. * Manage various trackers and spreadsheets, including PPE allowances and AltaLink training requests. * Retrieve, organize, digitize, and maintain physical and electronic records. * Coordinate classroom, client-specific, and other required training with construction managers. * Prepare HSSE reports, presentations, communications, and documentation. * Assist with internal and external audits, including COR and ISO certification requirements. * Plan and coordinate safety engagement initiatives. * Manage Iconic’s shared HSSE email inbox. * Perform other duties as assigned. Additional Information The above statements describe the general nature and level of work associated with this position and are not intended to be an exhaustive list of responsibilities, duties, or qualifications. Employees may be required to perform additional duties outside their normal responsibilities as needed.

What you’ll do

The HSSE Administrator provides essential administrative and operational support to the HSSE team by maintaining safety systems, records, and compliance platforms. They are responsible for coordinating training, managing documentation, and assisting with internal and external audits to ensure regulatory compliance.

Requirements

Candidates must hold an ACSA National Health & Safety Administrator (NHSA) designation and have at least 2 years of HSE administrative experience. Proficiency in HSSE software platforms and a strong understanding of OHS legislation in Alberta and Ontario are required.

Listed skills

• Regulatory Compliance · Preferred
• Microsoft Office Suite · Preferred
• data management · Preferred
• record keeping · Preferred
• Communication · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Health and Safety Management Systems
• Regulatory Compliance
• WCB/WSIB Claims Management
• SiteDocs
• ComplyWorks
• ISNetworld
• Microsoft Office Suite
• Data Management
• Training Coordination
• Auditing
• Record Keeping
• Communication
• Relationship Building
• Safety Documentation
• Incident Reporting
• Internal Reporting
• Administrative Support
• Accountability
• Administrative Functions
• Valid Driver's License
• Microsoft Access
• Microsoft Excel
• Construction
• Spreadsheets
• Computer Literacy
• Digitization
• Electric Power Distribution
• High Voltage
• Electric Power Transmission
• External Auditing
• Internal Auditing
• Legislation
• Medical Testing
• Microsoft Outlook
• Microsoft Office
• Operations
• Electric Power Systems
• Microsoft PowerPoint
• Presentations
• Regulatory Requirements
• Safety Culture
• Safety Management Systems
• Microsoft SharePoint
• Subcontracting
• Electrical Substation
• Environment Health And Safety
• Commissioning
• Teamwork
• Detail Oriented

Job areas

• Security & Safety
• Administrative
• Construction
• Energy
• Management & Leadership
• HSSE Manager
• Construction Site Manager
• Construction Managers

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