Executive Administrative Assistant

Job summary

Provide high-level administrative and operational support to two senior leaders, including managing complex calendars across time zones, coordinating meetings and travel, and preparing executive materials and expense reports. Handle confidential information, coordinate with stakeholders, and track action items and deadlines while proactively resolving scheduling conflicts and anticipating executive needs.

Job details

📢 WE’RE HIRING: Executive Assistant (EA) 🇨🇦 We’re excited to share an exclusive opportunity for an experienced Executive Assistant to support two senior leaders in a high-visibility role. We’re looking for a proactive, highly organized professional who can manage competing priorities, complex calendars, and executive-level responsibilities with discretion and professionalism. 📍 Location: Toronto GTA, Canada 🏠 Work Model: Primarily remote, with office attendance approximately once per month as required 💼 Experience: 7+ years 🔹 Key Responsibilities Provide high-level administrative and operational support to two senior leaders. Manage complex calendars and schedule meetings across PST and EST time zones. Coordinate meetings, agendas, travel arrangements, itineraries, and expense reports. Prepare executive presentations, reports, and meeting materials. Manage confidential information with the highest level of discretion. Coordinate with senior stakeholders, internal teams, and external partners. Track action items, deadlines, and follow-ups to ensure timely completion. Proactively anticipate executive needs and resolve scheduling conflicts. 🔹 What We’re Looking For 7+ years of experience as an Executive Assistant or in senior-level administrative support. Proven experience supporting multiple senior leaders and managing complex calendars. Strong experience coordinating across PST and EST time zones. Excellent communication, organizational, and stakeholder management skills. Proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel. Ability to work independently in a remote environment while managing shifting priorities. Exceptional judgment, attention to detail, and confidentiality. 🔹 Preferred Qualifications Experience supporting C-suite executives or senior leadership. Background in a large corporate, enterprise, or technology environment. Strong project coordination and follow-through skills. ✨ Are you a proactive Executive Assistant who thrives in a fast-paced environment and enjoys partnering with senior leadership? 📩 Interested candidates are welcome to reach out or share their profiles. Referrals are also appreciated! #Hiring #ExecutiveAssistant #ExecutiveSupport #TorontoJobs #CanadaJobs #RemoteJobs #AdministrativeCareers #JobOpportunity #Recruitment

What you’ll do

Provide high-level administrative and operational support to two senior leaders, including managing complex calendars across time zones, coordinating meetings and travel, and preparing executive materials and expense reports. Handle confidential information, coordinate with stakeholders, and track action items and deadlines while proactively resolving scheduling conflicts and anticipating executive needs.

Requirements

Requires 7+ years of executive assistant or senior administrative support experience, including supporting multiple senior leaders and managing complex calendars across PST and EST time zones. Candidates should have strong communication, organizational, stakeholder management, and Microsoft 365 skills, along with discretion, attention to detail, and the ability to work independently in a remote environment.

Listed skills

• report preparation · Preferred
• Stakeholder Management · Preferred
• Project Coordination · Preferred
• Microsoft 365 · Preferred
• Microsoft Outlook · Preferred
• Microsoft Teams · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Coordination
• Expense Reporting
• Presentation Preparation
• Report Preparation
• Confidentiality
• Stakeholder Management
• Action Item Tracking
• Project Coordination
• Microsoft 365
• Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft PowerPoint

Job areas

• Administrative
• Management & Leadership

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