Top Benefits
About the role
As one of Canada's Best Managed Companies, Fresh Direct Produce is looking for a proactive pat-time Operations Admin Assistant to join our growing team!
We have a great opportunity for a multi-faceted Operations Admin Assistant to provide complex and comprehensive administrative support and be the liaison between our Operations team and our other departments. Reporting to the Operations Manager, you will perform daily administrative duties and participate in special projects, including some of a highly confidential nature; you will use your independent judgment and analytical abilities and exercise discretion and flexibility in work situations.
Shift Requirements: Sat, Sun, Mon – 7:00-3:30 PM
PRIMARY RESPONSIBILITIES include:
Administration
- Provide administrative support to Operation Manager, and other department leaders as needed
- Maintain and follow up on program businesses, including Pos, trucking bookings, order tracking, etc.
- Provide front-end sales and relief duty coverage for Admin Team
- Compose relevant letters, notices and departmental memorandums
- Co-ordinate meetings: room booking, documentation, minutes taking
- Maintain paper & electronic records and filing system
- Arrangement of service calls as required for Operations repairs & maintenance
Reporting
- To collect data and compile reports for Operation control purposes
- To create spreadsheets and reports
- Follow-up with incident reports, claims & traffic violations
- Investigate the root cause of all warehouse mistakes
Miscellaneous
- Assist with procedures set-up and implementation with Operation staff
- Purchasing and inventory tracking of Operations equipment & supplies
- Co-ordinate and facilitate training procedures and initiatives for Operations staff
- Co-ordinate with various divisions within Operations Department and other departments
- Provide support and involvement in Operations Projects, Lean Projects and company-wide events.
QUALIFICATIONS include:
- University degree or College diploma ideal
- Intermediate proficiency in Microsoft Office, particularly in MS Word and Excel
- Minimum 1-2 years' experience in an administrative role
- Experience with responding to correspondence and generating reports
- Experience handling discretionary and confidential information
- Knowledge of produce wholesale/distribution industry and/or Operational functions an asset
- Typing 40-60 wpm
WE OFFER:
We offer a competitive compensation package that includes a base salary, annual bonus program, employee events, and great development opportunities!
Thank you for your interest in Fresh Direct Produce!
Making a Healthy Difference!
About Fresh Direct Produce
When we first sowed the seed for what was to become Fresh Direct Produce, our intention was to introduce an unparalleled service providing cost-effective selection of the best produce the world has to offer. We wanted to provide the fruits and vegetables that will go on the table in homes and restaurants, to nourish the body and soul. Our vision is to be a healthy difference in people's lives through food that is the basis for celebration and bonding, and a connection to each other's communities and heritage. Over the last 15 years we have tended to this vision, and it is our commitment to the future.
When we started, we were 11 people and two trucks serving our local community. Today we have grown to over 220 people and a fleet of 26 trucks that operate out of three distribution centers (two in Vancouver, one in Calgary). In order to deliver the best quality freshness to our customers, timing and conditions are critical. Our operations are supported by advanced data sensors and logistics systems to get things to where they need to go quickly; as well as large climate-controlled ripening rooms, for when things just need a little more time. Along every step of the way, our knowledgeable team works hard to ensure that the food on your table is deliciously fresh and nutritious. Beginning with our global buyers, to the logistics planners, warehouse workers, inspectors and managers, and ending with the driver that delivers pallets of fresh produce to the loading bays of large chain stores or the backdoor of a neighbourhood grocer; everyone plays a vital part. On the inside, it is a complex operation, from the outside it's just Simply Fresh®.
Top Benefits
About the role
As one of Canada's Best Managed Companies, Fresh Direct Produce is looking for a proactive pat-time Operations Admin Assistant to join our growing team!
We have a great opportunity for a multi-faceted Operations Admin Assistant to provide complex and comprehensive administrative support and be the liaison between our Operations team and our other departments. Reporting to the Operations Manager, you will perform daily administrative duties and participate in special projects, including some of a highly confidential nature; you will use your independent judgment and analytical abilities and exercise discretion and flexibility in work situations.
Shift Requirements: Sat, Sun, Mon – 7:00-3:30 PM
PRIMARY RESPONSIBILITIES include:
Administration
- Provide administrative support to Operation Manager, and other department leaders as needed
- Maintain and follow up on program businesses, including Pos, trucking bookings, order tracking, etc.
- Provide front-end sales and relief duty coverage for Admin Team
- Compose relevant letters, notices and departmental memorandums
- Co-ordinate meetings: room booking, documentation, minutes taking
- Maintain paper & electronic records and filing system
- Arrangement of service calls as required for Operations repairs & maintenance
Reporting
- To collect data and compile reports for Operation control purposes
- To create spreadsheets and reports
- Follow-up with incident reports, claims & traffic violations
- Investigate the root cause of all warehouse mistakes
Miscellaneous
- Assist with procedures set-up and implementation with Operation staff
- Purchasing and inventory tracking of Operations equipment & supplies
- Co-ordinate and facilitate training procedures and initiatives for Operations staff
- Co-ordinate with various divisions within Operations Department and other departments
- Provide support and involvement in Operations Projects, Lean Projects and company-wide events.
QUALIFICATIONS include:
- University degree or College diploma ideal
- Intermediate proficiency in Microsoft Office, particularly in MS Word and Excel
- Minimum 1-2 years' experience in an administrative role
- Experience with responding to correspondence and generating reports
- Experience handling discretionary and confidential information
- Knowledge of produce wholesale/distribution industry and/or Operational functions an asset
- Typing 40-60 wpm
WE OFFER:
We offer a competitive compensation package that includes a base salary, annual bonus program, employee events, and great development opportunities!
Thank you for your interest in Fresh Direct Produce!
Making a Healthy Difference!
About Fresh Direct Produce
When we first sowed the seed for what was to become Fresh Direct Produce, our intention was to introduce an unparalleled service providing cost-effective selection of the best produce the world has to offer. We wanted to provide the fruits and vegetables that will go on the table in homes and restaurants, to nourish the body and soul. Our vision is to be a healthy difference in people's lives through food that is the basis for celebration and bonding, and a connection to each other's communities and heritage. Over the last 15 years we have tended to this vision, and it is our commitment to the future.
When we started, we were 11 people and two trucks serving our local community. Today we have grown to over 220 people and a fleet of 26 trucks that operate out of three distribution centers (two in Vancouver, one in Calgary). In order to deliver the best quality freshness to our customers, timing and conditions are critical. Our operations are supported by advanced data sensors and logistics systems to get things to where they need to go quickly; as well as large climate-controlled ripening rooms, for when things just need a little more time. Along every step of the way, our knowledgeable team works hard to ensure that the food on your table is deliciously fresh and nutritious. Beginning with our global buyers, to the logistics planners, warehouse workers, inspectors and managers, and ending with the driver that delivers pallets of fresh produce to the loading bays of large chain stores or the backdoor of a neighbourhood grocer; everyone plays a vital part. On the inside, it is a complex operation, from the outside it's just Simply Fresh®.