Department Finance, Procurement and Planning, Procurement and Contract Management

Salary range $54,977.40 to $74,669.16

Hours per week 35

Grade 8

Posted date July 15, 2025

Closing date July 29, 2025

Position Type Full Time - Operating Funded

Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Location - This role is in-person at North Campus Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for Finance, Procurement and Planning

Finance, Procurement and Planning is responsible for financial reporting, resource planning, procurement, investments & treasury, and risk management & insurance. We have a team of service partners who work closely with the faculties, units and staff across the institution to provide excellent client service.

Our Procurement team is responsible for the purchase of goods, equipment and services, contract management, vendor management, customs services, travel management, compliance risk and insurance.

Position Summary

Supply Consultants manage the procurement process for goods, equipment and services for the entire institution (central unit within the Finance, Procurement and Planning portfolio). This includes administering and managing requisitions, vendor setups, contracts, dispatching and maintenance of purchase orders, competitive bids (RFP process) and preferred supplier agreements. Supply Consultants respond to client and supplier inquiries and manage client and supplier relationships.

As an entry level purchasing position; the role provides support to Senior Supply Consultants and to Procurement Contracting Specialists. A basic understanding of purchasing policies and procedures in addition to competitive bid processes and contract law is beneficial. Supply Consultants require a basic understanding of the applicable trade agreements and legislation that the University of Alberta abide by.

They review purchasing requisitions and transactions; consolidate requirements into appropriate purchasing methods (e.g. either the Corporate Purchasing Card or SupplyNet (the University of Alberta e-procurement purchasing platform).

Duties

• Review requisitions prior to dispatching Purchase Orders
• Checks to confirm that purchase orders are issued in currency that matches the vendor set up
• Reviews documentation for accuracy, validate supplier information
• Development of contracts and agreements for purchases of product, equipment and services in accordance with the delegated signing authority
• Assist departments with the use of SupplyNet; provide direction and guidance related to the platform
• Interact with the client base to obtain additional information about their purchase
• Sources products on behalf of the client and/or facilities a competitive bid process when required, ensures all terms and conditions are considered prior to approving a transaction
• Provides clarification and assistance with competitive bids, purchase orders and invoicing
• Reviews Preferred Supplier Agreement transactions, statistics and invoicing to ensure contract terms are being met and in accordance with procedures
• Provides assistance and support to Senior Supply Consultants and Procurement Specialists with day to day activities, Preferred Supplier Agreements and other related activities
• Reviews invoices for accuracy and compliance; works with the vendors and clients to implement corrective action
• Manages supplier and departmental relationships and responds to their inquiries
• Provides information to clients and suppliers regarding purchasing methods, supply process, policies and procedures

Minimum Qualifications

• Certificate or degree in supply chain management or related business program is preferred.
• One to two years experience in a supply management and purchasing environment is preferred; however, the department of Procurement and Contract Management is willing to provide training to the ideal candidate.
• Participation or completion of a Supply Management Designation (i.e. SCMA – Supply Chain Management Association or NIGP – National Institute of Government Purchasing) would be an asset.
• Equivalent combination of education and experience will be considered.
• Excellent communication (verbal and written) and interpersonal skills.
• Knowledge of purchasing policies, procedures, tendering law and trade agreements is an asset.
• Proficiency with MS Office application (MS Word and MS Excel) and Google suite is required.

Preferred Qualifications

• Excellent communication and interpersonal skills
• Strong organizational skills
• Experience with People Soft Financials in a public sector environment would be an asset
• Ability to work effectively within a team environment
• Critical thinking, analytical and problem solving skills
• Solution focused
• Has the ability to adapt to multiple priorities throughout each day

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.

Note: This opportunity will be available until midnight July 29, 2025, Edmonton, Alberta local time.