About the role
About Us
At The Robbio Nicolle Real Estate Team, we’re redefining the client experience in luxury real estate through excellence, integrity, and service. With over half a billion dollars in real estate experience, our team blends expert strategy with a personal touch. We are growing and looking for the right team member to help support our fast-paced success.
Overview
We are seeking a motivated and detail-oriented Licensed Real Estate Assistant to support our dynamic real estate team. This role is essential in ensuring smooth operations and providing exceptional service to clients on behalf of a Top 1% Producing Real Estate Broker in the GTA. The ideal candidate will possess strong organizational skills, a customer-focused mindset, and the ability to communicate effectively in both English and another language, enhancing our outreach to diverse clientele.
Role Expectations
- Manage email and responses
- Manage calls and mitigate solutions on the calls
- Coordinate with the team for listing and buyer related transactions
- Assist and manage scheduleAttend appointments to ensure client experience and communication expectations are established
- Maintain and nurture current and past client relationships
- Draft listing contracts
- Draft buyer contracts
- Draft supporting offer related documents (amendments, schedules, notice of fulfilment etc.)
- Coordinate and assist in client retention activities (client appreciation event, annual property reports, birthday touches, gift arrangements etc.)
- Maintain and keep the database for clean filing
- Assist with bookkeeping coordination with bookkeepers and accountants
- Point of contact with all dedicated professionals (lawyers, mortgage brokers, accountant, bookkeeper, financial advisor, life insurance rep)
- Communicate with team and vendors where necessary
- Attend meetings with dedicated professionals to ensure clear communication
- Set up client prospect searches & sales reports
Qualifications
- Previous administrative experience in real estate.
- Ontario Real Estate License (great-to-have)
- Strong communication skills with the ability to engage effectively with clients and colleagues.
- Proficient with Follow Up Boss through and through (This is our main database system to track all client communication, client information and metrics for the business).
- Proficient with Slack (This is the main internal message forum to keep communication with the back end team).
- Email management and filing system
- Google drive filing systems and management
- TREB / MLS ◦ MATRIX / MLS (These are the main interfaces for the real estate system. The actual back end of the MLS system)
Join our team as a Real Estate Assistant and contribute to creating positive experiences for our clients while developing your career in the real estate industry.
About eXp Realty
eXp Realty, The Real Estate Cloud Brokerage, is the fastest-growing, global residential real estate company.
As a subsidiary of a publicly traded company, eXp Realty uniquely offers real estate professionals within its ranks opportunities to earn eXp World Holdings stock for production and contributions to overall company growth.
About the role
About Us
At The Robbio Nicolle Real Estate Team, we’re redefining the client experience in luxury real estate through excellence, integrity, and service. With over half a billion dollars in real estate experience, our team blends expert strategy with a personal touch. We are growing and looking for the right team member to help support our fast-paced success.
Overview
We are seeking a motivated and detail-oriented Licensed Real Estate Assistant to support our dynamic real estate team. This role is essential in ensuring smooth operations and providing exceptional service to clients on behalf of a Top 1% Producing Real Estate Broker in the GTA. The ideal candidate will possess strong organizational skills, a customer-focused mindset, and the ability to communicate effectively in both English and another language, enhancing our outreach to diverse clientele.
Role Expectations
- Manage email and responses
- Manage calls and mitigate solutions on the calls
- Coordinate with the team for listing and buyer related transactions
- Assist and manage scheduleAttend appointments to ensure client experience and communication expectations are established
- Maintain and nurture current and past client relationships
- Draft listing contracts
- Draft buyer contracts
- Draft supporting offer related documents (amendments, schedules, notice of fulfilment etc.)
- Coordinate and assist in client retention activities (client appreciation event, annual property reports, birthday touches, gift arrangements etc.)
- Maintain and keep the database for clean filing
- Assist with bookkeeping coordination with bookkeepers and accountants
- Point of contact with all dedicated professionals (lawyers, mortgage brokers, accountant, bookkeeper, financial advisor, life insurance rep)
- Communicate with team and vendors where necessary
- Attend meetings with dedicated professionals to ensure clear communication
- Set up client prospect searches & sales reports
Qualifications
- Previous administrative experience in real estate.
- Ontario Real Estate License (great-to-have)
- Strong communication skills with the ability to engage effectively with clients and colleagues.
- Proficient with Follow Up Boss through and through (This is our main database system to track all client communication, client information and metrics for the business).
- Proficient with Slack (This is the main internal message forum to keep communication with the back end team).
- Email management and filing system
- Google drive filing systems and management
- TREB / MLS ◦ MATRIX / MLS (These are the main interfaces for the real estate system. The actual back end of the MLS system)
Join our team as a Real Estate Assistant and contribute to creating positive experiences for our clients while developing your career in the real estate industry.
About eXp Realty
eXp Realty, The Real Estate Cloud Brokerage, is the fastest-growing, global residential real estate company.
As a subsidiary of a publicly traded company, eXp Realty uniquely offers real estate professionals within its ranks opportunities to earn eXp World Holdings stock for production and contributions to overall company growth.