Securities Administrator, Exempt Securities
About the role
Job Summary
Your primary roles include tracking and monitoring all investment certificates received or sent from the Investment Account Services Division. The Securities Administrator must also maintain certificate accuracy and ensure that all regulatory requirements are being met.
As the ideal candidate, you must be able to deliver results in a dynamic and team-oriented environment. This is an exciting opportunity for a confident individual who is able to process large volumes of information, while maintaining a high level of accuracy. This individual must be able to multitask and is able to thrive in an ever-changing environment, builds relationships naturally, adapts quickly, and communicates effectively.
Duties and Responsibilities
- Uphold the division and Olympia’s reputation and values, while promoting our motto “With Us, It’s Personal” in all interactions with employees, clients, and business associates.
- Track and monitor all certificates within the Investment Account Services Division
- Research and promptly answers internal and external inquiries regarding securities
- Responsible for tracking and ensuring accuracy for all certificates received or sent out
- Must remain current on all policies and procedures within the securities area and the division
- Handle all documents in accordance with the Olympia Trust Company customer service standards
- Assist with quarterly security audits
- Ensure compliance with internal and external audit and regulatory requirements
- Verify own work for accuracy, clarity and completeness
- Work cooperatively within the team to achieve common goals
- Thorough understanding of the Anti‐Money Laundering (AML) policies and procedures
- Flexible to perform various assigned tasks as requested by management and executives.
Competencies
- Connection - We build long-term relationships by collaborating with our clients and industry participants.
- Accountability - We are a trusted business partner operating with transparency and integrity.
- Innovation - We leverage technology to continuously improve how we serve our customers.
- Superior verbal, written, and interpersonal communication skills.
- Must have the ability to maintain professionalism in all situations.
- Inquisitive approach with proven problem solving and analytical abilities.
- Confident in making optimal decisions.
- Exceptional time management with the aptitude to establish priorities.
- Ability to work within a team environment but be strongly self-motivated.
- Promotes a positive work environment and is consistently approachable by fostering open communication amongst the team.
- Efficiency in answering internal and external inquiries in a timely manner with the correct information.
- Demonstrate a high level of integrity due to the nature of documents and information being handled.
- Ability to maintain processing accuracy of 95% or higher.
Formal education and experience
- High school education completion.
- Post-Secondary education is beneficial.
- 1-2 years of administrative experience.
Specialized skills or knowledge
- Prior financial services industry and securities experience is beneficial.
- General knowledge of Registered Plans, TFSAs and RESPs is beneficial.
- Intermediate level of Microsoft Outlook, Word and Excel.
- Bilingual in French and English communication both written and spoken is an asset.
- Successful completion of a Criminal Background check is required.
With us, It’s Personal
About Olympia Financial Group Inc.
Olympia Financial Group Inc. (OFGI) is a reporting issuer in British Columbia, Alberta, and Ontario. Its common shares are listed on the Toronto Stock Exchange under the symbol ‘OLY’ (TSX: OLY). Most of our business is conducted through our wholly-owned subsidiary, Olympia Trust Company.
Mission Statement: With Us It’s Personal. Our success is based on the belief that business can and should be personal. Every email, phone call, and decision should express this belief – every day.
Subsidiaries & Divisions Olympia Benefits Inc. (OBI): provider of health spending account plans and travel insurance products to business owners and self-employed individuals.
Exempt Edge (EE): building robust technological solutions for all participants of the Private Capital Markets of Canada, including Exempt Market Dealers, Dealing Representatives, Issuers, Fund Managers, and Mortgage Investment Corporations.
Olympia Trust Company (OTC): offering the business community a superior alternative to the traditional products and services of major trust companies, banks, and insurance companies.
Investment Account Services (IAS): allotting self-directed accounts and investment options as an independent, non-deposit-taking trustee and administrator.
Currency & Global Payments (CGP): providing corporations and private clients customized currency and global payments solutions for all transfer agent and corporate trustee needs.
Corporate and Shareholder Services (CSS): distributing transfer agency, corporate trustee, and employee plans administration services to public and private companies.
Securities Administrator, Exempt Securities
About the role
Job Summary
Your primary roles include tracking and monitoring all investment certificates received or sent from the Investment Account Services Division. The Securities Administrator must also maintain certificate accuracy and ensure that all regulatory requirements are being met.
As the ideal candidate, you must be able to deliver results in a dynamic and team-oriented environment. This is an exciting opportunity for a confident individual who is able to process large volumes of information, while maintaining a high level of accuracy. This individual must be able to multitask and is able to thrive in an ever-changing environment, builds relationships naturally, adapts quickly, and communicates effectively.
Duties and Responsibilities
- Uphold the division and Olympia’s reputation and values, while promoting our motto “With Us, It’s Personal” in all interactions with employees, clients, and business associates.
- Track and monitor all certificates within the Investment Account Services Division
- Research and promptly answers internal and external inquiries regarding securities
- Responsible for tracking and ensuring accuracy for all certificates received or sent out
- Must remain current on all policies and procedures within the securities area and the division
- Handle all documents in accordance with the Olympia Trust Company customer service standards
- Assist with quarterly security audits
- Ensure compliance with internal and external audit and regulatory requirements
- Verify own work for accuracy, clarity and completeness
- Work cooperatively within the team to achieve common goals
- Thorough understanding of the Anti‐Money Laundering (AML) policies and procedures
- Flexible to perform various assigned tasks as requested by management and executives.
Competencies
- Connection - We build long-term relationships by collaborating with our clients and industry participants.
- Accountability - We are a trusted business partner operating with transparency and integrity.
- Innovation - We leverage technology to continuously improve how we serve our customers.
- Superior verbal, written, and interpersonal communication skills.
- Must have the ability to maintain professionalism in all situations.
- Inquisitive approach with proven problem solving and analytical abilities.
- Confident in making optimal decisions.
- Exceptional time management with the aptitude to establish priorities.
- Ability to work within a team environment but be strongly self-motivated.
- Promotes a positive work environment and is consistently approachable by fostering open communication amongst the team.
- Efficiency in answering internal and external inquiries in a timely manner with the correct information.
- Demonstrate a high level of integrity due to the nature of documents and information being handled.
- Ability to maintain processing accuracy of 95% or higher.
Formal education and experience
- High school education completion.
- Post-Secondary education is beneficial.
- 1-2 years of administrative experience.
Specialized skills or knowledge
- Prior financial services industry and securities experience is beneficial.
- General knowledge of Registered Plans, TFSAs and RESPs is beneficial.
- Intermediate level of Microsoft Outlook, Word and Excel.
- Bilingual in French and English communication both written and spoken is an asset.
- Successful completion of a Criminal Background check is required.
With us, It’s Personal
About Olympia Financial Group Inc.
Olympia Financial Group Inc. (OFGI) is a reporting issuer in British Columbia, Alberta, and Ontario. Its common shares are listed on the Toronto Stock Exchange under the symbol ‘OLY’ (TSX: OLY). Most of our business is conducted through our wholly-owned subsidiary, Olympia Trust Company.
Mission Statement: With Us It’s Personal. Our success is based on the belief that business can and should be personal. Every email, phone call, and decision should express this belief – every day.
Subsidiaries & Divisions Olympia Benefits Inc. (OBI): provider of health spending account plans and travel insurance products to business owners and self-employed individuals.
Exempt Edge (EE): building robust technological solutions for all participants of the Private Capital Markets of Canada, including Exempt Market Dealers, Dealing Representatives, Issuers, Fund Managers, and Mortgage Investment Corporations.
Olympia Trust Company (OTC): offering the business community a superior alternative to the traditional products and services of major trust companies, banks, and insurance companies.
Investment Account Services (IAS): allotting self-directed accounts and investment options as an independent, non-deposit-taking trustee and administrator.
Currency & Global Payments (CGP): providing corporations and private clients customized currency and global payments solutions for all transfer agent and corporate trustee needs.
Corporate and Shareholder Services (CSS): distributing transfer agency, corporate trustee, and employee plans administration services to public and private companies.