Apply By: Thursday, June 26, 2025 11:59 pm EDT

Judicial Secretary/Assistant Trial Coordinator

Job ID:

231200

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services Division

City:

Thunder Bay

Position(s) language:

English

Job term:

1 Permanent

Job code:

09OAD - Office Administration 09

Salary:

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Consider this challenging opportunity where you will provide secretarial and administrative assistance to the Superior and Ontario Court of Justices, per diem justices, local administrative justices. You will also provide administrative assistance to the Trial Coordinator and perform Trial Coordinator duties as required.

About the job

You will:

• provide administrative, secretarial and financial support services to the judiciary
• maintain filing systems, judicial library, books and update publications
• respond and resolve inquiries by telephone, in writing and in person regarding the status cases from judiciary, lawyers and the general public
• assist the Trial Coordinator by preparing, distributing, maintaining and updating court lists and court documents
• receive materials prior to pre-trials and trials and ensure that documents are filed according to established rules and procedures
• assist in the preparation of statistical information related to trials, pre-trials
• coordinate judiciary meetings, prepare agendas and meeting minutes, and participate in judicial projects as required

What you bring to the team

Mandatory requirements

• You are able to type 50 words per minute and dicta to ministry standards
• You are licensed to drive in Ontario

Courts knowledge:

• You have knowledge of procedures and practices related to trial coordination in order to liaise between the judiciary and all users of the justice system
• You are able to acquire knowledge of statutes, rules and regulations (e.g. Criminal Code of Canada, the Courts of Justice Act, Family Law Act and the Rules of Civil Procedure) to respond to inquiries from users of the justice system

Communication and interpersonal skills

You have:

• demonstrated written communication skills to compose correspondence to lawyers and the public, prepare factual reports for judiciary and draft acknowledgement letters, minutes and requests for information
• oral communications and interpersonal skills to provide explanations of legal office policies, procedures and terminology to the public, and interact with the Supervisor of Court Operations, Crown Attorneys, the judiciary and Trial Coordinator

Administrative knowledge and skills:

• Your knowledge of secretarial and administrative procedures to enable you to perform support services such as sorting and distributing mail, ordering office supplies, maintaining filing systems, responding/redirecting enquiries, making travel arrangements, scheduling meetings, etc.
• You can determine appropriate administrative procedures and processes when typing to 50 words per minute and when preparing legal documents and handling correspondence

Problem solving skills

You are able to:

• assess court caseload, identify high volume cases and recommend solutions for trial scheduling conflicts/issues
• identify problems causing case delays by monitoring the progress of all cases, backlog, disposition of cases and caseload statistics

Computer skills:

• You have knowledge of personal computers and related software such as Microsoft Word, Excel and Quicklaw for scheduling and researching, and produce letters, memos, reports, and legal documents

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

• We offer a unique opportunity to make a real difference in people's lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.

Additional information:

Apply by:

Thursday, June 26, 2025 11:59 pm EDT

Position details:

• 1 English Permanent, 125 Brodie St N, Thunder Bay, North Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Thursday, June 12, 2025

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• N-AG-231200/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together