About the role
Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you!
Key Responsibilities:
Reception/ Dispatch
- Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.
- Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
- Act as a backup for Customer Service, answering and escalating calls where appropriate
- Coordinate courier services and receive all couriered envelopes and packages.
Office Administration
- Maintain office supply inventory and ensure stock room is organized and replenished
- Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
- Place orders for business cards/printing items
- Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
- General office duties such as ordering catering, stocking fridges, printing binders, filing
- Provide backup for quotes email, forwarding emails as appropriate
- Booking flights, hotels, cars
Education/ Experience:
- University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
- Excellent verbal and written communication skills
- Professional phone manner
- Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
- Ability to multitask in a busy office environment
- Willingness to take on other duties as needed
We are committed to providing an inclusive and barrier-free workplace that reflects the communities we serve. Naylor will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, AODA 2005, and Naylor’s Accessibility Policy. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to careers@naylorbp.com.
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About Naylor Building Partnerships
Naylor Building Partnerships Inc. is a multi-trade mechanical, electrical, plumbing and compressed air contractor. We have been providing service, maintenance, repairs and installations to the commercial and industrial sector since 1968. With four office locations in Southern Ontario, a location in North Carolina, USA and our head office stationed in Oakville, Ontario, we have been able to successfully provide maintenance and installations across Ontario, as well as in the U.S.
Naylor employs a progressive and professional team of highly qualified technicians, consultants and managers. Our company operates as a merit contractor, enabling us to ensure fair treatment which fosters morale and a commitment to the operating principles of the company. We are a company that communicates well with all of our employees as is evidenced by being recognized as a highly engaged workplace.
We are committed to building partnerships that will prevail. Investing in relationships with our employees and customers is the fabric of Naylor. We are committed to providing value-added solutions and long-term partnerships in all areas of our contracting abilities.
About the role
Naylor Building Partnerships Inc. is currently seeking an Office Coordinator (FT, in Office) to join our team. If you are a new graduate looking to start a career, this is an excellent opportunity for you!
Key Responsibilities:
Reception/ Dispatch
- Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries.
- Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt.
- Act as a backup for Customer Service, answering and escalating calls where appropriate
- Coordinate courier services and receive all couriered envelopes and packages.
Office Administration
- Maintain office supply inventory and ensure stock room is organized and replenished
- Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
- Place orders for business cards/printing items
- Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
- General office duties such as ordering catering, stocking fridges, printing binders, filing
- Provide backup for quotes email, forwarding emails as appropriate
- Booking flights, hotels, cars
Education/ Experience:
- University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
- Excellent verbal and written communication skills
- Professional phone manner
- Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
- Ability to multitask in a busy office environment
- Willingness to take on other duties as needed
We are committed to providing an inclusive and barrier-free workplace that reflects the communities we serve. Naylor will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, AODA 2005, and Naylor’s Accessibility Policy. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to careers@naylorbp.com.
IUHqEIHQbu
About Naylor Building Partnerships
Naylor Building Partnerships Inc. is a multi-trade mechanical, electrical, plumbing and compressed air contractor. We have been providing service, maintenance, repairs and installations to the commercial and industrial sector since 1968. With four office locations in Southern Ontario, a location in North Carolina, USA and our head office stationed in Oakville, Ontario, we have been able to successfully provide maintenance and installations across Ontario, as well as in the U.S.
Naylor employs a progressive and professional team of highly qualified technicians, consultants and managers. Our company operates as a merit contractor, enabling us to ensure fair treatment which fosters morale and a commitment to the operating principles of the company. We are a company that communicates well with all of our employees as is evidenced by being recognized as a highly engaged workplace.
We are committed to building partnerships that will prevail. Investing in relationships with our employees and customers is the fabric of Naylor. We are committed to providing value-added solutions and long-term partnerships in all areas of our contracting abilities.