About the role
Job Description As an Executive Assistant, you will work collaboratively with the CFO and Finance team members.
More Specifically, You Will
- Provide administrative support to the CFO and Group Finance team members, including scheduling and document preparation.
- Manage the CFO’s calendar, including reviewing, prioritizing, and responding to emails, scheduling meetings, flagging urgent items, as well as ensuring timely follow-up on key communications and actions
- Organize travel and accommodation for Finance team members
- Manage day-to-day office operations and ensure a well-organized, clean, and safe working environment.
- Handle meeting logistics, room reservations, minutes, and schedule monitoring
- Serve as the main point of contact for office vendors, building management, and service providers.
- Maintain office supply inventory and place orders as needed.
- Coordinate office events and visitor logistics.
- Assist with onboarding new employees, including workstation setup and access credentials.
- Oversee incoming/outgoing mail and courier services.
- Support basic accounting or finance tasks such as expense reports.
- Ensure compliance with company policies and procedures.
Qualifications
- 5+ years of experience as an executive assistant, administration, or a similar role.
- Strong organizational and multitasking abilities.
- Excellent communication skills in English and French (written and spoken).
- Proficient with Microsoft Office Suite and collaboration tools (e.g., Teams).
- Positive attitude, proactive, resourceful, and detail oriented.
- Experience working in a fast-paced, professional environment.
- Customer-centric mindset with a focus on service excellence.
About Davie
Davie is more than just Canada’s largest shipbuilder; in fact it is more than just a shipbuilder. Davie provides a wide range of products and services to a number of different industries where it leverages on its high-capacity fabrication capabilities for complex, engineered solutions. The capability to provide end-to-end turnkey solutions and its strategic location makes Davie an ideal partner for a range of industries from oil & gas to defence.
Chantier Davie est le plus gros chantier maritime au Canada, mais ses activités commerciales ne se résument pas à la construction de navires. Chantier Davie offre un large éventail de produits et de services à différents secteurs d'activité. Il imagine pour eux des solutions techniques complexes qu’il réalise en mettant à contribution ses équipements de fabrication extrêmement productifs. Des solutions globales clés en main, un emplacement stratégique, deux facteurs qui font de Chantier Davie le partenaire idéal pour une multitude de secteurs, de l’industrie du gaz et du pétrole à la défense.
About the role
Job Description As an Executive Assistant, you will work collaboratively with the CFO and Finance team members.
More Specifically, You Will
- Provide administrative support to the CFO and Group Finance team members, including scheduling and document preparation.
- Manage the CFO’s calendar, including reviewing, prioritizing, and responding to emails, scheduling meetings, flagging urgent items, as well as ensuring timely follow-up on key communications and actions
- Organize travel and accommodation for Finance team members
- Manage day-to-day office operations and ensure a well-organized, clean, and safe working environment.
- Handle meeting logistics, room reservations, minutes, and schedule monitoring
- Serve as the main point of contact for office vendors, building management, and service providers.
- Maintain office supply inventory and place orders as needed.
- Coordinate office events and visitor logistics.
- Assist with onboarding new employees, including workstation setup and access credentials.
- Oversee incoming/outgoing mail and courier services.
- Support basic accounting or finance tasks such as expense reports.
- Ensure compliance with company policies and procedures.
Qualifications
- 5+ years of experience as an executive assistant, administration, or a similar role.
- Strong organizational and multitasking abilities.
- Excellent communication skills in English and French (written and spoken).
- Proficient with Microsoft Office Suite and collaboration tools (e.g., Teams).
- Positive attitude, proactive, resourceful, and detail oriented.
- Experience working in a fast-paced, professional environment.
- Customer-centric mindset with a focus on service excellence.
About Davie
Davie is more than just Canada’s largest shipbuilder; in fact it is more than just a shipbuilder. Davie provides a wide range of products and services to a number of different industries where it leverages on its high-capacity fabrication capabilities for complex, engineered solutions. The capability to provide end-to-end turnkey solutions and its strategic location makes Davie an ideal partner for a range of industries from oil & gas to defence.
Chantier Davie est le plus gros chantier maritime au Canada, mais ses activités commerciales ne se résument pas à la construction de navires. Chantier Davie offre un large éventail de produits et de services à différents secteurs d'activité. Il imagine pour eux des solutions techniques complexes qu’il réalise en mettant à contribution ses équipements de fabrication extrêmement productifs. Des solutions globales clés en main, un emplacement stratégique, deux facteurs qui font de Chantier Davie le partenaire idéal pour une multitude de secteurs, de l’industrie du gaz et du pétrole à la défense.