**Title:**Finance & Administrative Clerk

**Summary:**Reporting to the Chief Administrative Officer (CAO) and Assistant CAO, the Finance & Administrative Clerk is an integral part of the municipal team, focusing on accounts payable, payroll, administration, Council correspondence and support on projects.

Responsibilities:

• Accounts Payable:

o Will be responsible for all municipal account payables.

• Payroll & Bank Deposits
• Process employee payroll.
• Maintain payroll records and reports.
• Prepare weekly deposits as required.
• Emergency Measures Organization (EMO):
• Serve as a member of the Emergency Measures Team.
• Provide support in various roles within the Emergency Operations Centre during emergencies.
• Handle correspondence, documentation, and reporting related to EMO services.
• Customer Service & Support:
• Provide excellent customer service by addressing inquiries and supporting municipal services as required.
• Council Packages & Correspondence
• Prepare and distribute council packages.
• Update and maintain Sharepoint site.
• Manage council correspondence.
• Document management (council related documents including agenda, minutes, etc.)
• Coordinate meeting logistics.
• Assist in research and development of policies and by-laws.

6. Grant Applications

o Complete grant application forms as required

o Complete all funding reporting and follow-up as required

• Admin Support & Other Duties:
• Perform additional tasks as assigned by the CAO or Assistant CAO.
• Assist in the development, amendment, and enforcement of municipal by-laws, policies, and contracts.
• Conduct research and gather information to support new or revised by-laws, policies, and contracts.
• Assist with rental programs.
• Prepare drafts, ensure consistent formatting, and finalize documents for Council approval in consultation with the CAO.
• Outreach & communication in form of social media releases, emails, etc.

Minimal Job Requirements:

Education and Experience:

• Undergraduate degree in a relevant field or equivalent experience.
• Experience in financial administration, including data entry and basic bookkeeping, is considered an asset.
• Previous experience in administration is an asset.
• Familiarity with municipal government operations is beneficial.
• Proficiency in Townsuite, Office 365 platforms, Teams, and SharePoint.

Skills and Attributes:

• Strong organizational and planning abilities.
• Excellent written and verbal communication skills, including writing, proofreading, and copy editing.
• Attention to detail with high standards for quality work.
• Personable, customer-focused approach with strong interpersonal skills.
• Ability to manage multiple projects in a fast-paced environment.
• Effective time and stress management skills, including prioritization and meeting deadlines.
• Self-motivated, proactive, and takes ownership of tasks and projects.
• Creative and resourceful in developing marketing and promotional content.

Compensation:

• Salary: $45,000–$60,000 (based on education and experience).
• Benefits: Comprehensive health benefits, pension plan, life insurance, fitness center membership, and opportunities for professional training and education.

Job Type: Full-time

Pay: $45,000.00-$60,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift

Language:

• English (required)

Location:

• Perth-Andover, NB (preferred)

Work Location: In person

Application deadline: 2025-07-25
Expected start date: 2025-08-25