Overview:

We are seeking a highly organized and detail-oriented Bookkeeper / Administrative Assistant to join our team. As a Bookkeeper / Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to various departments. This is a full-time position with competitive pay and benefits.

Responsibilities:

• Coordinate office operations to ensure efficiency

• Oversee weekly payroll processes and update records accordingly

• Validate subcontractor and supplier invoices for accuracy

• Utilize accounting software (such as Business Vision and Microsoft Excel) to manage AP/AR transactions

• Match supporting documents to generate, post, and distribute packing slips, customs documents and invoices

• Handle financial tasks including payment tracking, account due follow-ups, and posting transactions to the company account.

• Answer and direct phone calls using a multi-line phone system

• Greet visitors and provide excellent customer service

• Manage front desk activities, including signing in guests and distributing mail

• Perform various clerical tasks, such as filing, photocopying, and data entry

• Maintain office supplies inventory and place orders when necessary

• Coordinate with vendors for office equipment maintenance and repairs

• Assist with human resources tasks, such as maintaining employee records and processing paperwork

• Support file management by organizing and maintaining physical and digital files

• Organize and participate in staff meetings

• Fulfill additional administrative responsibilities as assigned

Skills:

• Proficient in operating phone systems and handling multiple phone lines

• Excellent phone etiquette with strong communication skills

• Experience working at the front desk or in a customer-facing role is preferred

• Strong clerical skills, including data entry and filing

• Experience with Microsoft Office (Word, Excel, Outlook)

• Organizational skills with the ability to prioritize tasks effectively

• Experience in vendor management is a plus

• Basic knowledge of human resources processes and procedures is desirable

Join our team as a Bookkeeper / Administrative Assistant and contribute to the efficient functioning of our office. We offer competitive pay, benefits, and opportunities for growth within the company. Apply now to be considered for this exciting opportunity!