Why AUArts?

Alberta University of the Arts (AUArts) is situated on the ancestral land of the Siksikaitsitapi - Blackfoot Confederacy which includes the Siksika, Kainai, Piikani Nations and the shared territories of the Tsuut’ina Nation as well as the Iyarhe Nakoda-Stoney which includes Bearspaw, Chiniki, Good Stoney Nations and also the home of the Métis Nation of District 5 and 6. The City of Calgary has long been called Moh’kins’tsis by the Siksikaitsitapi, Guts’ists’i by the Tsuut’ina, and Wîchîspa by the Nakoda.

The Alberta University of the Arts is one of only four major art, craft and design focused Universities in Canada. Our internationally recognized programs and state-of-the-art facilities offer our 1,100 students a hands-on, studio-based education that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. AUArts has deep roots in Calgary’s creative community and our alumni have had an impact on creativity around the world. Alberta University of the Arts will be celebrating its centennial in 2026.

AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

The Opportunity

Competition #2526-JL-AT-01

Alberta University of the Arts (AUArts) is looking for a temporary Student Affairs Assistant to contribute their highly organized, customer service-oriented, and problem-solving skills to a dynamic Registrar’s office.

This is a temporary full-time position starting as soon as possible until October 2026. Hours of work are 35 hours per week, 7 hours per day.

As a first point of contact for the students of AUArts, the Student Affairs Assistant provides information and assistance regarding programs, registration and student accounts in accordance with established policies and procedures. The Assistant initiates and maintains student files and academic records; and inputs data with respect to student personal data, admission, registration, grading and graduation information. The Assistant prepares and drafts a variety of letters, documents and reports related to the operations of Student Affairs.

Key Responsibilities:

• Responds to inquiries in person, by telephone, and via email by providing information about programs and course regulations, to students, prospective students, faculty and staff.
• Maintains and inputs data into the student records database in support of timetable development, registration, grading and graduation functions and generates reports and schedules.
• Maintains and enforces confidentiality of all student records in accordance with provincial legislation.
• Monitors and reconciles student tuition account information
• Processes official transcript requests including production and arrangements for delivery.
• Assists in the verification of student funding eligibility status and signs student loans.
• Generates official confirmation of enrollment letters for student funding bodies. Assists in the verification of student funding eligibility status and signs student loans.
• Updates student program requirement checks for academic progression
• Monitors applications for graduation; ensures all eligible students apply to graduate; updates student graduation status in graduation database. Assists in proofing of final graduation list

The successful candidate will have:

• A post-secondary diploma in Business Administration or related area
• Minimum two (2) years’ administrative experience
• Experience in a post-secondary environment is an asset
• Experience with student information systems (i.e. Banner) is an asset
• Demonstrated proficiency with the Microsoft Office Suite, including Word, Excel, and Outlook. Experience with SharePoint is considered a strong asset.
• Excellent organizational skills with the ability to meet deadlines
• Excellent customer service and problem solving skills

As a member of the AUPE bargaining unit (Local 071/006), this full-time temporary position falls under a classification 4 (Four). The starting annual salary is $47,876-$53,093. Please note, as per 3.02 in the Agreement, temporary employees are not eligible for Employee Benefits under Article 30. As per 1.01h(i) in the Agreement, a temporary employee may remain in the temporary employment until such time as the regular employee returns or the regular employee’s position becomes vacant, which as a result, may affect the end date of any offer.

How to Apply

Applications must be submitted as a single PDF document and include a Cover Letter and Resume / Curriculum Vitae (CV).

Please visit our Application FAQ's page to ensure your application is complete prior to submission. Please upload your single document to the “Resume” section.

The deadline to apply is July 14, 2025. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

Further information about AUArts is available on our website at www.auarts.ca.

AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.

We welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQ+.

We recognize the legitimate and potential impact that career interruptions (maternity leaves, leave due to illness) can have on a candidate’s record of research achievement. Applicants are encouraged to identify in their application the impact that career interruptions may have had on their record of practice and achievement; this will be taken into consideration during the assessment process.

We are committed to making our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact hr@auarts.ca. All requests for accommodation will be treated confidentially.

Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. All successful candidates must demonstrate that they are legally entitled to work in Canada.

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at foip@auarts.ca.