Top Benefits
About the role
SMALL TOWN LIVING, BIG CITY OPPORTUNITIES
Ascend LLP is a growth-oriented accounting, tax, and advisory firm with a national presence, proudly serving small and medium-sized businesses in communities across Canada. We are passionate about developing our people, creating opportunities that align with your career aspirations, and supporting you in reaching your full potential.
Come build your future with us!
ADMINISTRATIVE COORDINATOR
We are seeking an Administrative Coordinator to join our team in Hanna, Alberta. This is a pivotal role that ensures the seamless coordination of day-to-day office operations. You will be the go-to resource for administrative support, communication, and logistical organization - enabling our team to operate efficiently and ensuring that priorities are managed with care and accuracy.
WHY THIS ROLE
This opportunity is perfect for someone who:
- Has a passion for partnering with business owners to help them achieve their growth and success goals.
- Thrives in a forward-thinking environment that leverages technology and process improvement to deliver innovative solutions.
- Values teamwork and understands that collaboration is the foundation of achieving common goals.
- Seeks continuous growth, committed to ongoing professional development and learning.
- Prioritizes flexibility, recognizing the importance of balancing personal and professional responsibilities to enhance overall well-being.
WHAT YOU WILL BE DOING
Administrative Coordination
- Oversee the coordination of daily office operations, proactively managing tasks, timelines, and communication.
- Manage inventory of office supplies and liaise with vendors as needed.
- Coordinate inbound and outbound mail, couriers, and document handling for client engagements.
- Maintain filing systems (physical and digital), including off-site storage management.
- Schedule internal and external appointments, meetings, and coordinate calendars.
- Support project coordination by tracking progress, deadlines, and facilitating communication across team members.
- Prepare and reconcile bank deposits; receive and record incoming client payments.
- Assist with client documentation processes, including sign-offs, reminders, and digital submissions.
Client Service & Communication
- Serve as the first point of contact for clients and visitors, ensuring a welcoming and professional experience.
- Manage incoming inquiries by phone, email, or in person, and route them appropriately.
- Support timely and proactive client communication related to deadlines, documentation, or general inquiries.
Process Improvement & Technology
- Identify opportunities to improve administrative processes and recommend efficiencies.
- Leverage technology to support administrative workflows and team collaboration.
WHAT YOU BRING
- 3+ years of progressive administrative experience, preferably in a professional services or business environment.
- Diploma, certificate, or degree in office administration or business is an asset; an equivalent combination of education and experience will be considered.
- Strong organizational and time-management skills, with the ability to prioritize competing demands.
- Excellent interpersonal and communication skills, with a solutions-focused mindset.
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams); comfortable learning new systems and tools.
- A high level of professionalism, discretion, and reliability.
Don’t meet every single requirement? That’s okay—apply anyway! Your unique background might make you the perfect fit for this or another role at Ascend.
WHAT WE OFFER
At Ascend, we believe that investing in our people is key to our success. When you join our team, you can expect:
- A Supportive Culture that prioritizes collaboration, innovation, and meaningful connections.
- Growth Opportunities and continuous support for professional development and career advancement.
- A focus on work-life integration to help you balance personal and professional priorities.
- A well-rounded benefits package designed to support your overall well-being.
HOW TO APPLY
Ready to elevate your career? Send your cover letter and resume as a single document.
We appreciate the time and effort you’ve put into your application. Please note that only those selected for an interview will be contacted.
OUR COMMITMENT TO INCLUSION
At Ascend, we celebrate and value the unique perspectives that diversity brings. We are committed to creating an inclusive workplace where everyone—regardless of race, religion, ability, gender identity, or orientation—feels empowered to succeed.
About Ascend
Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings their firms into the new age. Backed by private equity from people-focused Alpine Investors, Ascend is building a modern platform for regional accounting firms that enables them to stay independent while accessing the resources of a large CPA firm to help them grow. Ascend provides access to growth capital, robust talent acquisition, best-of-breed technology, a catalytic leadership system, shared back-office services, and modernized equity incentives so that firms can surmount today’s industry challenges and reach their full potential. Founded in January 2023, the company attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation.
Top Benefits
About the role
SMALL TOWN LIVING, BIG CITY OPPORTUNITIES
Ascend LLP is a growth-oriented accounting, tax, and advisory firm with a national presence, proudly serving small and medium-sized businesses in communities across Canada. We are passionate about developing our people, creating opportunities that align with your career aspirations, and supporting you in reaching your full potential.
Come build your future with us!
ADMINISTRATIVE COORDINATOR
We are seeking an Administrative Coordinator to join our team in Hanna, Alberta. This is a pivotal role that ensures the seamless coordination of day-to-day office operations. You will be the go-to resource for administrative support, communication, and logistical organization - enabling our team to operate efficiently and ensuring that priorities are managed with care and accuracy.
WHY THIS ROLE
This opportunity is perfect for someone who:
- Has a passion for partnering with business owners to help them achieve their growth and success goals.
- Thrives in a forward-thinking environment that leverages technology and process improvement to deliver innovative solutions.
- Values teamwork and understands that collaboration is the foundation of achieving common goals.
- Seeks continuous growth, committed to ongoing professional development and learning.
- Prioritizes flexibility, recognizing the importance of balancing personal and professional responsibilities to enhance overall well-being.
WHAT YOU WILL BE DOING
Administrative Coordination
- Oversee the coordination of daily office operations, proactively managing tasks, timelines, and communication.
- Manage inventory of office supplies and liaise with vendors as needed.
- Coordinate inbound and outbound mail, couriers, and document handling for client engagements.
- Maintain filing systems (physical and digital), including off-site storage management.
- Schedule internal and external appointments, meetings, and coordinate calendars.
- Support project coordination by tracking progress, deadlines, and facilitating communication across team members.
- Prepare and reconcile bank deposits; receive and record incoming client payments.
- Assist with client documentation processes, including sign-offs, reminders, and digital submissions.
Client Service & Communication
- Serve as the first point of contact for clients and visitors, ensuring a welcoming and professional experience.
- Manage incoming inquiries by phone, email, or in person, and route them appropriately.
- Support timely and proactive client communication related to deadlines, documentation, or general inquiries.
Process Improvement & Technology
- Identify opportunities to improve administrative processes and recommend efficiencies.
- Leverage technology to support administrative workflows and team collaboration.
WHAT YOU BRING
- 3+ years of progressive administrative experience, preferably in a professional services or business environment.
- Diploma, certificate, or degree in office administration or business is an asset; an equivalent combination of education and experience will be considered.
- Strong organizational and time-management skills, with the ability to prioritize competing demands.
- Excellent interpersonal and communication skills, with a solutions-focused mindset.
- Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams); comfortable learning new systems and tools.
- A high level of professionalism, discretion, and reliability.
Don’t meet every single requirement? That’s okay—apply anyway! Your unique background might make you the perfect fit for this or another role at Ascend.
WHAT WE OFFER
At Ascend, we believe that investing in our people is key to our success. When you join our team, you can expect:
- A Supportive Culture that prioritizes collaboration, innovation, and meaningful connections.
- Growth Opportunities and continuous support for professional development and career advancement.
- A focus on work-life integration to help you balance personal and professional priorities.
- A well-rounded benefits package designed to support your overall well-being.
HOW TO APPLY
Ready to elevate your career? Send your cover letter and resume as a single document.
We appreciate the time and effort you’ve put into your application. Please note that only those selected for an interview will be contacted.
OUR COMMITMENT TO INCLUSION
At Ascend, we celebrate and value the unique perspectives that diversity brings. We are committed to creating an inclusive workplace where everyone—regardless of race, religion, ability, gender identity, or orientation—feels empowered to succeed.
About Ascend
Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings their firms into the new age. Backed by private equity from people-focused Alpine Investors, Ascend is building a modern platform for regional accounting firms that enables them to stay independent while accessing the resources of a large CPA firm to help them grow. Ascend provides access to growth capital, robust talent acquisition, best-of-breed technology, a catalytic leadership system, shared back-office services, and modernized equity incentives so that firms can surmount today’s industry challenges and reach their full potential. Founded in January 2023, the company attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation.