About the role
As a Health and Safety Administrator, you will:
- Managing a high volume of all health and safety documents while maintaining, compliance, accuracy and timely retrieval
- Submit incident and claim reports, with all required documentation, ensuring it is completed and filed appropriately
- Assist with HSE onboarding process for new hires
- Track employee completion of safety orientations, ensuring documentation of all required steps and PPE issuance
- Attend HSE site meetings as needed and provide administrative support, including scheduling and recording meeting minutes
- Ensure safety information, such as weekly tailgates/memos etc., are readily available to site personnel
- Organize the site office filing system, binders and document control process and procedures.
- Maintain and update training records, and ensure all workers hold valid and up-to -date certifications
- Coordinate bookings of required safety training
- Collaborate with internal teams to resolve discrepancies
- Managing document control of all subcontractor submittals
- Coordinate the submission of required documents to the prime contractor on a weekly basis
- Distribute relevant HSE communication to all applicable parties across the site
- Assist with ordering, tracking and managing PPE inventory to support site safety requirements.
- Other duties as assigned.
Our ideal candidate has:
- 1 year of safety experience is an asset. Minimum of 3 years’ administrative experience; construction industry experience preferred.
- You are proficient with Microsoft Office applications - Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
- Attention to detail when entering data, typing, filing and proofreading.
- Effective time management skills and the ability to work independently.
About Plan Group
Plan Group is a dynamic construction company that believes working together makes anything possible.
Since 1955 we've worked with our clients to help design, build, integrate and maintain some of the most innovative and noteworthy spaces in Canada. We started as a boutique electrical firm and today we're growing into a global player in the electrical, mechanical and ICAT industries. What's more, we're expanding into service and facilities management with the help of our friends at Bouygues Energies & Services Canada.
By working together—mechanical, electrical, technology and facilities management—we are able to deliver results we all can be proud of.
Plan Group est une entreprise de construction dynamique qui croit que travailler ensemble rend tout possible.
Depuis 1955, nous travaillons avec nos clients pour aider à concevoir, construire, intégrer et entretenir certains des espaces les plus novateurs et remarquables au Canada. Nous avons commencé en tant qu'entreprise électrique boutique et aujourd'hui, nous sommes en train de devenir un acteur mondial dans les secteurs électrique, mécanique et ICAT. De plus, nous nous développons dans la gestion des services et des installations avec l'aide de nos amis de Bouygues Energies & Services Canada.
En travaillant ensemble - mécanique, électricité, technologie et gestion des installations - nous sommes en mesure de produire des résultats dont nous pouvons tous être fiers.
ECRA / ESA 7004188
ECRA/ESA 7004188
About the role
As a Health and Safety Administrator, you will:
- Managing a high volume of all health and safety documents while maintaining, compliance, accuracy and timely retrieval
- Submit incident and claim reports, with all required documentation, ensuring it is completed and filed appropriately
- Assist with HSE onboarding process for new hires
- Track employee completion of safety orientations, ensuring documentation of all required steps and PPE issuance
- Attend HSE site meetings as needed and provide administrative support, including scheduling and recording meeting minutes
- Ensure safety information, such as weekly tailgates/memos etc., are readily available to site personnel
- Organize the site office filing system, binders and document control process and procedures.
- Maintain and update training records, and ensure all workers hold valid and up-to -date certifications
- Coordinate bookings of required safety training
- Collaborate with internal teams to resolve discrepancies
- Managing document control of all subcontractor submittals
- Coordinate the submission of required documents to the prime contractor on a weekly basis
- Distribute relevant HSE communication to all applicable parties across the site
- Assist with ordering, tracking and managing PPE inventory to support site safety requirements.
- Other duties as assigned.
Our ideal candidate has:
- 1 year of safety experience is an asset. Minimum of 3 years’ administrative experience; construction industry experience preferred.
- You are proficient with Microsoft Office applications - Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
- Attention to detail when entering data, typing, filing and proofreading.
- Effective time management skills and the ability to work independently.
About Plan Group
Plan Group is a dynamic construction company that believes working together makes anything possible.
Since 1955 we've worked with our clients to help design, build, integrate and maintain some of the most innovative and noteworthy spaces in Canada. We started as a boutique electrical firm and today we're growing into a global player in the electrical, mechanical and ICAT industries. What's more, we're expanding into service and facilities management with the help of our friends at Bouygues Energies & Services Canada.
By working together—mechanical, electrical, technology and facilities management—we are able to deliver results we all can be proud of.
Plan Group est une entreprise de construction dynamique qui croit que travailler ensemble rend tout possible.
Depuis 1955, nous travaillons avec nos clients pour aider à concevoir, construire, intégrer et entretenir certains des espaces les plus novateurs et remarquables au Canada. Nous avons commencé en tant qu'entreprise électrique boutique et aujourd'hui, nous sommes en train de devenir un acteur mondial dans les secteurs électrique, mécanique et ICAT. De plus, nous nous développons dans la gestion des services et des installations avec l'aide de nos amis de Bouygues Energies & Services Canada.
En travaillant ensemble - mécanique, électricité, technologie et gestion des installations - nous sommes en mesure de produire des résultats dont nous pouvons tous être fiers.
ECRA / ESA 7004188
ECRA/ESA 7004188