The Payroll Auditor plays a pivotal role and is responsible for ensuring all of Health PEI’s Human Resources and Payroll transactions are processed accurately and in a timely manner. Reporting to the Payroll Manager, the Payroll Auditor takes a leadership role to train, educate, coach, support, guide, and communicate with 20+ Employee Services Assistants (ESAs), as well as HR Coordinators, HR Managers, and Operational Managers across Health PEI.

The role is involved in reviewing, documenting, evaluating, and improving payroll processes and procedures, and ensuring controls are in place for payroll data management for the entire Health PEI organization, which includes over 6,500 staff with six collective agreements (four Union contracts, one Excluded Terms & Conditions and a Physician Master Agreement), involving 70+ sites. This position takes the lead in training, providing supporting documentation, and responding to inquiries from ESAs, HR Coordinators, HR Managers, and other members of the HR team. In addition, the position is responsible for data accuracy and integrity through extensive auditing and correction of errors, for the quality and integrity of payroll and system information.

Duties will include:

• Conducts regular audits to ensure that Payroll/HR entries into PeopleSoft/HR information systems are accurate, complete, and up to date (i.e., changes related to pay rates, benefit programs)
• Works with the Payroll Manager to perform audits to ensure that Health PEI is following all applicable Canada Revenue Agency (CRA) laws and regulations related to payroll, as well as the six Collective Agreements, including tax withholding and reporting requirements.
• Conducts regular pay cycle, as well as year end audits, to update seniority, vacation accumulation, retirement services banks, as required, in accordance with the six Collective Agreements.
• Audits benefit and pension information and communicates with Benefits & Pension office, Canada Life, Johnsons Insurance to ensure the accuracy of Health PEI staff related information.
• Assists HR Coordinators with the review and audit of vacation carry-over, stat/Time-in-lieu payouts, etc.
• After payroll audits are performed, this role leads, coaches, guides, provides feedback, and communicates with the ESAs to ensure any payroll errors are corrected.
• Generates and reviews payroll related reports for all of Health PEI and provides insights into payroll and taxable benefit trends for pay cycles and over periods of time.
• Develops policies and procedures, as well as adjusts processes to detect, identify, correct, and reduce HR system and payroll processing errors to maximize accuracy and reduce any negative impacts to Health PEI staff.
• Monitors employment contracts and secondment agreement system entries to ensure salary changes are administered correctly.
• Trains provides supporting documentation, resources and materials to ESAs, HR Coordinators, HR Managers, other members of the HR/Payroll team, as well as new Managers and over 300+ timekeepers across Health PEI.
• Conduct training virtually and/or in person for new members, as well as refresher training as needed, on all aspects of time entry, time reporting codes, and payroll entries.
• Train HR Managers and Operational Managers on PeopleSoft approval processes/procedures, how to set up attendance management, and how to run reports, critically review timesheets, approve timesheets, and adhere to timekeeping guidelines.
• In working with the Payroll Manager, track, calculate, and audit Physician RRSP contributions and employer contributions to ensure accuracy per pay cycle.
• Liaise, coordinate, and communicate with Corporate Payroll around Records of Employment (ROEs), T4s, Off cycle pay adjustments, as well as payroll issues and resolutions.
• Provides overall project management, using project management tools, systems, and templates, as required, to ensure the effective and timely management of various payroll projects.
• Ensures project plans and goals are clear and measurable, proper resources are in place to support the project, and project status, challenges, and progress towards completion is monitored.
• Knowledge, administration, and application of six collective agreements as it pertains to payroll functions.
• Assist in calculating, reviewing, and auditing mass retroactive pay for eligible employees when new collective agreements are negotiated.
• Review and ensure PeopleSoft system entries that involve salary, pay group, and/or benefits enrollments are accurate.
• Complete data processing of payment information in the appropriate PeopleSoft modules.
• Monitor, maintain and process timesheets for employees on paid and unpaid leaves and liaise with timekeepers/managers as required.
• Process retirements, severance allowances, deferred salaries as well as calculating and processing Maternity top up.

Minimum Qualifications:

• Bachelor’s degree in business administration or a related field, or Diploma in a related area (i.e., Human Resources, Office Administration, Payroll, Business, Finance, Accounting, or related field) along with considerable experience working with payroll, payroll systems, and in a unionized environment, is required.
• Demonstrated equivalencies will be considered.
• Considerable experience in Human Resources is required.
• Extensive experience with payroll, information systems, other HR related systems, and auditing work and reporting required.
• Considerable experience in administration of Collective Agreements.
• Considerable experience and proficiency working with PeopleSoft Human Resource/Payroll System is required.
• Considerable experience in word processing, electronic e-mail, and presentations is preferred (including Microsoft Word, Outlook, PowerPoint, Visio).
• Considerable of experience with Excel required, including use of advanced features and formulas in Excel.
• Must have knowledge of Human Resources and payroll principles, best practices, and trends.
• Must have excellent interpersonal, verbal, and written communication skills.
• Good organizational skills and the ability to prioritize competing demands and request for information is needed.
• Must be able to work with minimal supervision.
• Must be able to adapt to shifting priorities, demands, and timelines through analytical & problem-solving capabilities.
• Must be able analyze and think critically, including understanding and interpreting data audits and reports.
• Due to the provincial nature of the position, travel will be required.

Other Qualifications:

• Project Management Experience is preferred.
• Experience with facilitating and leading committees, projects, or working groups is preferred.
• Chartered Professional in Human Resources (CPHR) designation, Certification in Human Resources Management and/or Certification with the Canadian Payroll Association would be an asset.

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better, more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

Salary Range: $31.16 - $38.97 per hour (Level 15 – Excluded)

Bi-Weekly Hours: 75.0 hours Bi-weekly / Days / Monday - Friday

Posting ID: 169254

Closing Date: Friday July 18, 2025 at 4:00pm

Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.