Company Description

Grizzly Door Systems is a leading Canadian, privately owned company, specializing in the sale, repair, service and installation of commercial and residential overhead doors and loading docks since 1974. Our extensive product lines of all kinds of industrial doors, door openers and dock equipment as well as residential garage doors ensures the right product will meet our customers' requirements.

Role Description

This is a full-time, on-site role for a Senior Bookkeeper and Office Manager located in Mississauga, ON. Reporting to the COO, the role is a key role and will be responsible for maintaining accurate financial records, managing journal entries, and preparing financial statements. The role also ensures compliance with regulations and handling day-to-day bookkeeping tasks. Additionally, the Office Manager duties include overseeing general office functions.

Qualifications

• Strong Bookkeeping skills and experience with Journal Entries (Accounting)
• Knowledge of and experience with QuickBooks Online
• Excellent organizational and multitasking abilities
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Experience in office management is a plus
• Proficiency in Financial Statements preparation and Finance management
• Bachelor's degree in Accounting, Finance, or related field preferred

Responsibilities Include:

1.      Customer Invoicing and Account Management

·      Oversight/execution of customer set up, management, etc.

·      Timely customer billing; entering bills into the system for complex customers

·      Appropriate descriptions and terms on invoices

·      Manage and refine templates, revenue codes, etc.

·      Familiarization and use of customer portals and processes as appropriate

·      Prepare statutory declarations, etc.

·      Manage and process Employee Security Clearances

·      Manage compliance with contracts to ensure invoicing is as required

2.      Vendor Invoices/payables

·      Vendor, subcontractor set up, management etc.

·      Timely entry of vendor invoices, ensure invoices match POs/work orders

·      Manage payables, pay vendors

·      Complete expense reports, process expenses

3.      Receivables

·      Work with sales and service teams to establish terms

·      Manage accounts receivables, follow up with customers for payment as required, oversee receivables coordinator

·      Set up customers for EFT payments, manage e-transfers

·      Collect and process payments

4.      Payroll and Tax Submissions

·      Track and manage payroll, including vacation, statutory holiday, taxable benefits and other deductions

·      Calculate and process CRA submissions and payments, WSIB, FRO, other

·      Prepare annual T4s and Records of Employment as required

·      All employees to get emails of paystubs

·      Manage timesheets, process

·      Track commissions and payments

·      Quarterly HST filing and payment

·      Monthly EHT reports and payments

·      Prepare annual tax submission documentation, work with accounting firm to finalize year end statements and filing

5.      Reporting and Analysis

·      Prepare weekly sales reporting, monthly and annual financial reporting

·      Track and report on job profitability

·      Inventory tracking (high level)

·      Truck costs

·      Revenue and cost analysis

·      Customer revenue trends

·      Other

6.      Cashflow/Banking

·      Manage bank accounts, cashflow

·      Complete Bank and credit card reconciliations

·      Set up direct deposit to vendors as appropriate

·      Prioritize and manage vendor payables

·      Optimize monthly costs, assess and monitor plans

·      Book loan payments, interest charges, bank fees, etc.

·      Issue cheques, payments

·      prepare and complete bank deposits

7.      Reception, Office and Administration Management