Top Benefits
About the role
Job Description:
We’re looking for an expereinced Executive Assistant to support our President, CFO and COO. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.
Perks & Benefits:
- Competitive pay & a Comprehensive Benefits Package.
- Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
- Annual Education Allowance
- Generous Referral Program
- Fun & collaborative company culture with lots of team building events
- Local discounts to restaurants, clothing stores, personal training, and more
- Free access to a fully equipped gym
- Friends and Family rates for hospitality brands.
What You Will Do:
- Prepare and follow-up with various correspondence
- Follow up on telephone & email inquiries and respond as appropriate
- Scheduling and coordinating calendar appointments
- Prioritize & manage multiple projects simultaneously, and follow through to completion
- Assist with reviewing documents & reports and follow up with outside parties as required
- Prepare meeting agendas and prepare minutes from meetings
- Assure discreet handling of all company business
- Source options & provide comparisons for family and corporate travel arrangements
- Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
- Monitor travel dates and ensure days abroad align with current visa requirements
- Plan events including dinner parties, special events from casual gatherings to large formal affairs
- Oversee and manage personal and vacation homes in Canada and abroad – hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks, coordination of housekeepers schedules, meeting trade on site as required, track and manage utilities invoices etc.
- Coordinate vehicle repairs and maintenance in both Canada and abroad
- Assist with coordinating repositioning of personal vehicles as required between airport and residences
- Other miscellaneous tasks assigned by executives
- Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
- Update contract tracker and save executed copies and send to Accounting
- Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
- Organize receipts and reconcile credit cards
- Calendar and meeting management
What You Bring:
- Minimum 3 years’ experience supporting at a senior management/executive level
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
- Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
- Demonstrated commitment to completion of projects on a timely basis
- Excellent verbal, written and keyboard skills and organizational skills
- Expert-level written and verbal communication
- Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
- Adaptable personality that can adjust to last minute changes in plans
- Ability to travel
- Valid driver’s license & ability to use personal vehicle as required
Salary Range:
$90,000 - $115,000
About The Company:
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.
About Onni Group
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North American cities such as Los Angeles, Seattle, Chicago, Phoenix, Toronto, and Vancouver.\We've constructed over 12,000 new homes, own and manage more than 6,200 rental apartments, built more than 9.5 million square feet of office, retail, and industrial space, and have an additional 24 million square feet of space in different phases of development. Employing thousands of people across North America, Onni is one of the continents largest and most established developers of real estate.\It's our more than 50-year track record of delivering award-winning, high quality developments that makes Onni a trusted brand. At Onni, we understand that our business is dependent upon our customers and the communities we serve. It is why we believe so strongly in planning for the future and giving back to those communities through long-lasting relationships that span over generations.\We believe the culmination of our passion for building world-class urban communities, quality design, innovation and sustainability, yields exceptional communities and experiences where our customers live, work, and play. It's our commitment to living well. It's a celebration of community, today and for the future.
Top Benefits
About the role
Job Description:
We’re looking for an expereinced Executive Assistant to support our President, CFO and COO. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.
Perks & Benefits:
- Competitive pay & a Comprehensive Benefits Package.
- Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
- Annual Education Allowance
- Generous Referral Program
- Fun & collaborative company culture with lots of team building events
- Local discounts to restaurants, clothing stores, personal training, and more
- Free access to a fully equipped gym
- Friends and Family rates for hospitality brands.
What You Will Do:
- Prepare and follow-up with various correspondence
- Follow up on telephone & email inquiries and respond as appropriate
- Scheduling and coordinating calendar appointments
- Prioritize & manage multiple projects simultaneously, and follow through to completion
- Assist with reviewing documents & reports and follow up with outside parties as required
- Prepare meeting agendas and prepare minutes from meetings
- Assure discreet handling of all company business
- Source options & provide comparisons for family and corporate travel arrangements
- Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
- Monitor travel dates and ensure days abroad align with current visa requirements
- Plan events including dinner parties, special events from casual gatherings to large formal affairs
- Oversee and manage personal and vacation homes in Canada and abroad – hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks, coordination of housekeepers schedules, meeting trade on site as required, track and manage utilities invoices etc.
- Coordinate vehicle repairs and maintenance in both Canada and abroad
- Assist with coordinating repositioning of personal vehicles as required between airport and residences
- Other miscellaneous tasks assigned by executives
- Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
- Update contract tracker and save executed copies and send to Accounting
- Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
- Organize receipts and reconcile credit cards
- Calendar and meeting management
What You Bring:
- Minimum 3 years’ experience supporting at a senior management/executive level
- Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
- Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
- Demonstrated commitment to completion of projects on a timely basis
- Excellent verbal, written and keyboard skills and organizational skills
- Expert-level written and verbal communication
- Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
- Adaptable personality that can adjust to last minute changes in plans
- Ability to travel
- Valid driver’s license & ability to use personal vehicle as required
Salary Range:
$90,000 - $115,000
About The Company:
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.
About Onni Group
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North American cities such as Los Angeles, Seattle, Chicago, Phoenix, Toronto, and Vancouver.\We've constructed over 12,000 new homes, own and manage more than 6,200 rental apartments, built more than 9.5 million square feet of office, retail, and industrial space, and have an additional 24 million square feet of space in different phases of development. Employing thousands of people across North America, Onni is one of the continents largest and most established developers of real estate.\It's our more than 50-year track record of delivering award-winning, high quality developments that makes Onni a trusted brand. At Onni, we understand that our business is dependent upon our customers and the communities we serve. It is why we believe so strongly in planning for the future and giving back to those communities through long-lasting relationships that span over generations.\We believe the culmination of our passion for building world-class urban communities, quality design, innovation and sustainability, yields exceptional communities and experiences where our customers live, work, and play. It's our commitment to living well. It's a celebration of community, today and for the future.