Real Estate Office Administrator
Top Benefits
About the role
Office Administrator – Real Estate Brokerage (North Vancouver)
Confidential Hiring | Full-Time | Monday–Friday, 9 AM–5 PM
We are a dynamic and driven team at a leading Real Estate Brokerage located in the heart of beautiful North Vancouver. As our Office Administrator, you’ll be the backbone of our day-to-day operations - Ensuring the office runs smoothly, efficiently, and professionally. If you're someone who thrives in a structured environment and enjoys supporting a fast-paced team, this is the perfect opportunity for you.
This full-time, steady 9–5 role is ideal for someone seeking reliable, consistent work and the chance to make a real impact behind the scenes.
Compensation:
$58,000+ yearly DOE
Responsibilities:
- Greet and assist visitors and callers; direct inquiries appropriately
- Handle all incoming and outgoing mail, ensuring timely distribution
- Draft, prepare, and manage responses to routine correspondence and requests
- Maintain a tidy, professional office environment, including boardrooms and shared spaces
- Refill and manage supplies for printers, copiers, and other office equipment; troubleshoot basic issues
- Track and maintain inventory of office and kitchen supplies; place and distribute orders as needed
- Prepare materials for training, meetings, and marketing efforts.
- Support onboarding and offboarding processes for sales associates
- Accurately enter listing contract data into the Real Estate Board system
- Serve as the primary contact for basic building maintenance needs and meeting room bookings
- Provide administrative support to the Office Manager, Managing Brokers, and Broker Owners
- Assist with the creation and distribution of internal marketing materials
Qualifications:
- Shows ability to quickly finish very detailed work
- Able to prioritize and manage a range of responsibilities
- Enjoy being in a dynamic job where no task is above or below you
- A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
- Shows great interpersonal skills and excellent written communication
- Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
About Company
An innovative solutions provider dedicated to matching top Assistants with top-producing professionals.
About CoCalibrate Real Estate Solutions
CoCalibrate will find you the perfect office champion so you can focus on what you do best, Real Estate. Much like a matchmaking service, they can find you the ideal support staff who will support and organize you and your team. CoCalibrate knows what a perfect match means and looks like, after all it is the most important office partner you will ever need. From recruitment to training, to ongoing support, CoCalibrate understands each necessary step in the process and has the best package to suit your needs.
With a team of experts actively involved in several facets of the real estate industry for over 4 decades, CoCalibrate Real Estate Solutions provides real estate professionals with invaluable executive and administrative support services. They specialize in superior sourcing and training that allow professionals to continue to focus on their business.
Real Estate Office Administrator
Top Benefits
About the role
Office Administrator – Real Estate Brokerage (North Vancouver)
Confidential Hiring | Full-Time | Monday–Friday, 9 AM–5 PM
We are a dynamic and driven team at a leading Real Estate Brokerage located in the heart of beautiful North Vancouver. As our Office Administrator, you’ll be the backbone of our day-to-day operations - Ensuring the office runs smoothly, efficiently, and professionally. If you're someone who thrives in a structured environment and enjoys supporting a fast-paced team, this is the perfect opportunity for you.
This full-time, steady 9–5 role is ideal for someone seeking reliable, consistent work and the chance to make a real impact behind the scenes.
Compensation:
$58,000+ yearly DOE
Responsibilities:
- Greet and assist visitors and callers; direct inquiries appropriately
- Handle all incoming and outgoing mail, ensuring timely distribution
- Draft, prepare, and manage responses to routine correspondence and requests
- Maintain a tidy, professional office environment, including boardrooms and shared spaces
- Refill and manage supplies for printers, copiers, and other office equipment; troubleshoot basic issues
- Track and maintain inventory of office and kitchen supplies; place and distribute orders as needed
- Prepare materials for training, meetings, and marketing efforts.
- Support onboarding and offboarding processes for sales associates
- Accurately enter listing contract data into the Real Estate Board system
- Serve as the primary contact for basic building maintenance needs and meeting room bookings
- Provide administrative support to the Office Manager, Managing Brokers, and Broker Owners
- Assist with the creation and distribution of internal marketing materials
Qualifications:
- Shows ability to quickly finish very detailed work
- Able to prioritize and manage a range of responsibilities
- Enjoy being in a dynamic job where no task is above or below you
- A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
- Shows great interpersonal skills and excellent written communication
- Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
About Company
An innovative solutions provider dedicated to matching top Assistants with top-producing professionals.
About CoCalibrate Real Estate Solutions
CoCalibrate will find you the perfect office champion so you can focus on what you do best, Real Estate. Much like a matchmaking service, they can find you the ideal support staff who will support and organize you and your team. CoCalibrate knows what a perfect match means and looks like, after all it is the most important office partner you will ever need. From recruitment to training, to ongoing support, CoCalibrate understands each necessary step in the process and has the best package to suit your needs.
With a team of experts actively involved in several facets of the real estate industry for over 4 decades, CoCalibrate Real Estate Solutions provides real estate professionals with invaluable executive and administrative support services. They specialize in superior sourcing and training that allow professionals to continue to focus on their business.