Job Summary

Fraser Health Authority values diversity within the workplace. For this position, we also want to highlight that First Nations, Inuit, Metis or Aboriginal ancestry is regarded as directly relevant to the skills and knowledge for excellence in the position. Pursuant to Section 41 of the British Columbia Human Rights Code, preference will be given to applicants of Aboriginal Ancestry

Fraser Health is committed to celebrating and uplifting Indigenous voices, talents and leadership. Join a team that values your unique strengths and supports your growth.

With opportunities to work in a rapidly growing organization alongside health professionals who excel in their fields, you'll have the chance to make a difference every single day.

Why join Fraser Health's Indigenous Health Team?

Culturally safe workplaces We respect and honour Indigenous traditions and perspectives, fostering a workplace that is culturally safe and inclusive.

Career Development

• Elder support: Guidance and support from Indigenous Elders.
• Indigenous leadership and development program: Empowering Indigenous employees to take on leadership roles.
• Training programs: A range of support available both online and in-person, designed to help Indigenous employees.

Comprehensive benefits

• 100% Employer-paid benefits: Full coverage for peace of mind.
• Generous vacation time: Eligible employees can earn up to four weeks of vacation to recharge and relax.
• Cultural leave: Indigenous employees are eligible for five days of leave to participate in ceremonial, cultural or spiritual events.
• Immediate pension enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity top-Up: Receive an 87% top-up during maternity leave.
• TransLink pass subsidy: Save on commuting costs with a 50% subsidy on TransLink passes.
• Additional perks: Employee discounts on select stores and items

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

1. Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
2. Researches, organizes, and summarizes support materials. Generates reports and presentations.
3. Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
4. Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
5. Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
6. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
7. Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
8. Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
9. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
10. Performs other related duties.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Ability to type 55 w.p.m.
• Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.