Our client within boutique management consulting requires a Finance & Administration Coordinator to join their team on an 18-month contract basis. As the Finance & Administration Coordinator, you will play a key role in supporting the financial and operational health of the organization. Reporting directly to the VP of Finance & Administration, you will manage day-to-day bookkeeping and administrative tasks, ensuring accurate financial records and smooth internal processes.

Responsibilities:

Finance & Bookkeeping

• Generate client invoices, process and track payments, and manage deposits.
• Maintain accurate records of accounts payable and receivable.
• Enter and reconcile credit card receipts and statements.
• Set up and maintain vendor and client records.
• Issue purchase orders and process payments in a timely manner.
• Respond to internal and external inquiries regarding invoices, payments, or remittances.

Collections

• Follow up with clients to collect outstanding receivables.
• Address discrepancies related to customer invoices, account adjustments, refunds, and credit memos.

Reporting & Reconciliation

• Lead month-end closing and assist in preparing month-end and year-end financial reports (e.g., P&L statements, cash flow, aging reports).
• Reconcile bank accounts and investigate discrepancies.
• Prepare quarterly GST/HST remittances.
• Support financial planning and reporting by contributing to budget monitoring and conducting basic financial analysis.
• Maintain compliance with all relevant regulatory filings including WSIB, EHT, and other provincial and federal obligations.
• Liaise with the CRA or other government agencies for relevant correspondence and submissions.

Payroll

• Manage payroll processing including source deductions, vacation pay, paycheques, ROEs, and T4s.
• Troubleshoot and resolve payroll-related issues.

Administrative & Special Projects

• Support ad hoc projects and cross-functional initiatives as required.
• Perform general administrative duties to support finance and operations.
• Uphold strict confidentiality and compliance with privacy standards when handling sensitive financial and payroll information.

Role requirements:

• Proficient in QuickBooks Online and Microsoft Office (Outlook, Excel, Word).
• Experience with a CRM platform such as Salesforce is an asset.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proven problem-solving abilities with a proactive, solutions-oriented mindset.
• Solid understanding of Canadian accounting principles, including sales tax, payroll regulations, and corporate tax practices.
• Completion of a post-secondary program in accounting, bookkeeping, or a related field, or two years of a recognized professional accounting designation (e.g., CPA, CGA). Equivalent experience with relevant coursework may be considered.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.