About the role
Position Summary and Objectives
The Accounts Payable Clerk reports to the Director, Property Accounting and processes accounts payable and receivable transactions for Crown properties and corporate activities.
Responsibilities
Provide Superior Returns to our Investors
Process Accounts Payable
- Reviews invoices entered in Payscan for correct billed entity name, proper authorization, amount and accuracy of coding
- Process intercompany invoices in Yardi
- Process utility and telecom bills
- Submit invoices for electronic payment and verbally confirm vendor banking details
- Organize cheques for signature and mailing
- Prepare PAP request forms, and updates PAP changes as necessary
- Maintain organized electronic and paper files for forms and documents related to accounts payable
- Record keeping administration including maintaining a list of offsite accounting records, managing retrieval and destruction of records as required
- Ensure all deadlines and customer service requests are met, and that invoices are processed within vendor terms
- Respond to inquiries from vendors and internal customers regarding the status of their payments, discrepancies and other accounts payable related matters
Performs other related responsibilities as requested from time to time
Qualifications
Education
- Must have a High School Diploma
Professional Experience
- Minimum two (2) years of experience with similar responsibilities, preferably in a property management environment
- Intermediate Excel skills and working knowledge of financial accounting systems and software
- Sound understanding of basic accounting concepts and principles
- Yardi software Knowledge is a must.
Personal Competencies
- Supports teamwork environment with positive and professional attitude
- Open to learning, developing new skills/knowledge
- Focuses on results anticipates problems, identifies solutions, takes action
- Understands all aspects of job - impact on business goals
- Proactively assesses, responds to workflow deficiency, adheres to Crown policy
- Goes the "extra mile" to understand and respond to tenant/customer needs
- Flexibility to changing work conditions including interruptions and multi-tasking ability
- Behaves and makes decisions that support Crown goals/objectives
- Conducts business consistent with sustainability
- Strong written and verbal communication skills
- Understand basic financial management; specifically, procedures for expenses/revenues
- Ability to work independently and under pressure, deal with deadlines
- Demonstrates integrity in decision making, listening, treatment of others
Crown is committed to accommodating employees with disabilities throughout their employment with Crown in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know.
About Crown Property Management Inc.
Crown is a commercial real estate investment, property management organization committed to delivering both higher performance for our investors and a better experience for our tenants throughout the Greater Toronto Area and Greater Ottawa Area.
Investment Savvy: At Crown, we specialize in identifying undervalued real estate assets and optimizing every detail of operations to maximize their value. We co-invest to acquire, finance and realize untapped potential. From re-zoning and redevelopment to property branding and parking operations, no consideration is too small...or too big.
Real Estate Management: A Crown building is an actively managed one. We work tirelessly to elevate each Crown property's profile. For each property, a multi-disciplinary team of Crown professionals with expertise in investing, asset management, property management, and leasing develop a comprehensive strategic plan. Our hands-on approach to real estate management delivers both higher performance for our investors and a better experience for our tenants.
Tenant Focused: We strive to be the manager of choice for tenants. By understanding what high performing businesses and their employees truly value, we deliver the details that businesses appreciate most from welcoming lobbies, to on-site concierge services, to shuttle buses and sustainability initiatives. Even small gestures like self-serve maintenance perks in our parking garages add up to a big difference.
Taking the Lead on Leasing: We actively seek customers who will make a positive contribution to the future of our properties. Equally important, we make it easy for them to relocate to a Crown building, through a seamless leasing process, a variety of construction options, and the creative structuring of lease terms. With existing customers, we work to extend and renew lease terms in advance, carefully managing risk by spreading lease maturities over time.
About the role
Position Summary and Objectives
The Accounts Payable Clerk reports to the Director, Property Accounting and processes accounts payable and receivable transactions for Crown properties and corporate activities.
Responsibilities
Provide Superior Returns to our Investors
Process Accounts Payable
- Reviews invoices entered in Payscan for correct billed entity name, proper authorization, amount and accuracy of coding
- Process intercompany invoices in Yardi
- Process utility and telecom bills
- Submit invoices for electronic payment and verbally confirm vendor banking details
- Organize cheques for signature and mailing
- Prepare PAP request forms, and updates PAP changes as necessary
- Maintain organized electronic and paper files for forms and documents related to accounts payable
- Record keeping administration including maintaining a list of offsite accounting records, managing retrieval and destruction of records as required
- Ensure all deadlines and customer service requests are met, and that invoices are processed within vendor terms
- Respond to inquiries from vendors and internal customers regarding the status of their payments, discrepancies and other accounts payable related matters
Performs other related responsibilities as requested from time to time
Qualifications
Education
- Must have a High School Diploma
Professional Experience
- Minimum two (2) years of experience with similar responsibilities, preferably in a property management environment
- Intermediate Excel skills and working knowledge of financial accounting systems and software
- Sound understanding of basic accounting concepts and principles
- Yardi software Knowledge is a must.
Personal Competencies
- Supports teamwork environment with positive and professional attitude
- Open to learning, developing new skills/knowledge
- Focuses on results anticipates problems, identifies solutions, takes action
- Understands all aspects of job - impact on business goals
- Proactively assesses, responds to workflow deficiency, adheres to Crown policy
- Goes the "extra mile" to understand and respond to tenant/customer needs
- Flexibility to changing work conditions including interruptions and multi-tasking ability
- Behaves and makes decisions that support Crown goals/objectives
- Conducts business consistent with sustainability
- Strong written and verbal communication skills
- Understand basic financial management; specifically, procedures for expenses/revenues
- Ability to work independently and under pressure, deal with deadlines
- Demonstrates integrity in decision making, listening, treatment of others
Crown is committed to accommodating employees with disabilities throughout their employment with Crown in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know.
About Crown Property Management Inc.
Crown is a commercial real estate investment, property management organization committed to delivering both higher performance for our investors and a better experience for our tenants throughout the Greater Toronto Area and Greater Ottawa Area.
Investment Savvy: At Crown, we specialize in identifying undervalued real estate assets and optimizing every detail of operations to maximize their value. We co-invest to acquire, finance and realize untapped potential. From re-zoning and redevelopment to property branding and parking operations, no consideration is too small...or too big.
Real Estate Management: A Crown building is an actively managed one. We work tirelessly to elevate each Crown property's profile. For each property, a multi-disciplinary team of Crown professionals with expertise in investing, asset management, property management, and leasing develop a comprehensive strategic plan. Our hands-on approach to real estate management delivers both higher performance for our investors and a better experience for our tenants.
Tenant Focused: We strive to be the manager of choice for tenants. By understanding what high performing businesses and their employees truly value, we deliver the details that businesses appreciate most from welcoming lobbies, to on-site concierge services, to shuttle buses and sustainability initiatives. Even small gestures like self-serve maintenance perks in our parking garages add up to a big difference.
Taking the Lead on Leasing: We actively seek customers who will make a positive contribution to the future of our properties. Equally important, we make it easy for them to relocate to a Crown building, through a seamless leasing process, a variety of construction options, and the creative structuring of lease terms. With existing customers, we work to extend and renew lease terms in advance, carefully managing risk by spreading lease maturities over time.