Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Air Canada is Canada's largest airline, the country’s flag carrier and a founding member of Star Alliance, the world's most comprehensive air transportation network. Air Canada provides scheduled service directly to more than 180 airports in Canada, the United States and Internationally on six continents. It holds a Four-Star ranking from Skytrax. Air Canada’s Aeroplan program is Canada’s premier travel loyalty program, where members can earn or redeem points on the world’s largest airline partner network of 45 airlines, plus through an extensive range of merchandise, hotel and car rental partners. Through Air Canada Vacations, it offers more travel choices than any other Canadian tour operator to hundreds of destinations worldwide, with a wide selection of hotels, flights, cruises, day tours, and car rentals. Its freight division, Air Canada Cargo, provides air freight lift and connectivity to hundreds of destinations across six continents using Air Canada’s passenger and freighter aircraft. Air Canada’s climate-related ambition includes a long-term aspirational goal of net-zero greenhouse gas emissions by 2050.

We have an innovative legal team that continues to earn the respect and confidence of our internal colleagues, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Legal Department, you’ll become a vital part of a team of driven professionals that fly the flag every day, sharing the best of Canada with the world.

We are seeking a Senior Legal Assistant to join our team of professionals in Montreal. The successful candidate will support the Vice President & General Counsel -Litigation as well as other lawyers and paralegals on a variety of matters:

Responsibilities:

• Provide accurate document preparation support by revising, editing, formatting, and proofreading a variety of documents, including complex commercial agreements, submissions and applications to regulatory authorities highly confidential correspondence, memoranda, and presentations. Prepare final executed versions of agreements.
• Update presentations, letters, internal tools, and other documents as needed.
• Open, organize and maintain files and documents, including precedent agreements and control documents.
• Review correspondence from clients and preparation of “to do” list and follow up with counsel re same.
• Review and monitor status of files and pro-actively assist with follow-up.
• Copy, print, and scan legal agreements.
• Enter deadlines in Outlook and key dates in Onit.
• Organize meetings and take care of all logistics.
• Coordinate and liaise with internal and external parties including external counsels as instructed by counsel.
• Organize and schedule meetings, seminars and conferences for the team as required and any related aspects – attendance lists, surveys, etc.
• Directly handle confidential matters. i.e. correspondence, telephone queries, etc.
• Process invoices, expense claims, and make travel arrangements.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Provide assistance with special projects as required.
• Coordinate and resolve issues for Law Branch software and hardware in collaboration with the Director, Legal Operations and/or the IT Department
• Develop or update training material, awareness campaigns/ publications, records, table of authorities, licenses or permits

The selected candidate may not necessarily have experience of performing all tasks and will receive hands-on training from our capable team.

Qualifications

• Minimum of 5 years of legal secretarial work experience, preferably in a corporate or law firm setting.
• Experience in providing administrative support in an upper-management capacity.
• Excellent legal secretarial and clerical skills.
• Excellent time management skills
• Excellent organizational and administrative skills with the ability to manage multiple tasks and prioritize deadlines.
• Ability to prioritize and to redefine priorities when necessary.
• Ability to use discretion when dealing with confidential information.
• High proficiency of written French and English.
• High degree of diplomacy, maturity and judgment
• Strong understanding of legal terminology.
• Excellent communication and interpersonal skills to collaborate with internal stakeholders and senior management.
• Excellent attention to detail and accuracy in document preparation and review.
• Ability to work collaboratively as part of a team and to develop strong professional working relationships.
• Strong inclination to take initiative and be proactive and to offer to assist and support co-workers and counsel.
• Ability to work with little or no supervision.
• Ability to work under pressure with speed and accuracy and establish priorities.
• Demonstrate a high degree of tact, discretion, and good judgment in recognizing scope of authority and in protecting confidential information.
• Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements.
• A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity.
• Proficient computer skills using Microsoft Office (including, Word, Outlook, PowerPoint, Excel, and MS Teams), Adobe, iManage, and other software primarily designed for legal departments.
• A passion for learning and gaining a deep understanding of the business to support strategies and objectives more effectively.
• Knowledge of the industry is an asset.
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.

Conditions of Employment:

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.

Linguistic Requirements

Bilingual (English and French).

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.