LTL Group is looking for a motivated and hardworking individual to join our team. No administrative experience is required, as we are open to training the right candidate. The ideal person will have a strong willingness to learn, excellent communication and organizational skills, and a team-oriented mindset. This position offers full benefits after three months, a supportive work environment, and opportunities for growth.

Company description

LTL Group Ltd serves the community through our core divisions; full service contracting, construction, environmental, and directional drilling services. Our core divisions work side by side to provide tightly integrated, efficient and productive project outcomes.

Receptionist/Administrative Assistant Duties Include:

• Promptly answer phones and greet clients professionally.
• Monitor the shared mailbox for messages daily.
• Ensure accurate processing of all Accounts Payable transactions (invoices, employee expense reports, credit card statements, etc.).
• Outlook Meeting Schedule - Ensure meeting rooms are set up and assist with meeting logistics.
• Administer in office communication system – knowledge of Zoom considered an asset.
• Managing Mail - Sort and distribute incoming mail, process outgoing couriers and notify recipients, and safeguard received cheques.
• Regularly update various forms and documents related to security, onboarding/offboarding, reception instructions, etc.
• Stay updated on organizational changes and update contact lists accordingly.
• Maintain inventory and place orders for kitchen and coffee supplies
• Provide support for office events and gatherings
• Act as a backup for team members and participate in office committees as required.

Qualifications:

• Experience in an administrative role in a professional work environment will be considered an asset;
• Excellent verbal and written communication;
• Experience with Microsoft Office, specifically Outlook, Word and Excel;
• Ability to work autonomously and show initiative;
• Effective time management and professionalism;
• Effective organizational skills and attention to detail;
• Excellent interpersonal skills.