Human Resources Coordinator - Permanent Full Time
Top Benefits
About the role
TORONTO GRACE HEALTH CENTRE: Join our Team!
Human Resources Coordinator
Permanent Full-Time
The Toronto Grace Health Centre (TGHC) provides, specialized care to those individuals who require Complex Continuing Care, Post-Acute Care Rehabilitation, Transitional care, and Palliative Care services. The care and services provided at TGHC help facilitate the patient flow through the health care system and ensures recovery to those individuals who may return to their homes or to Long Term Care (LTC) facilities in their communities. TGHC operates in 2 sites – the Main site (Church& Bloor St) and our Harbour Light site and Specialized Care Centre (Victoria Park & Mc Nicoll). Our organization is committed to collaborating with patients and families in their journey through the health care system effectively supporting their integration back into the community.
As a compassionate, caring, and influential member of the interprofessional team, you will make a personal difference in the quality of life of our patients, residents, and families. If you want to work in an environment where every face is familiar and where care, compassion, and commitment flow to the persons that we serve as well as the staff, join our team and become part of an amazing team with the Toronto Grace family.
Position Summary:
We currently have an exciting opportunity available for a Human Resources Coordinator, reporting to the Manager of Human Resources. The HR Coordinator will be responsible for maintaining accurate HRIS data, processing employee changes with a high degree of accuracy, coordinating onboarding documentation, managing employee records, and supporting benefit administration. This role supports both clinical and non-clinical staff processes and plays a critical role in ensuring HR operations run smoothly. The HR coordinator is dependable, resourceful, and thrives in a fast-paced environment. We are growing and expanding our programs and services and looking for people who are collaborative, driven, and passionate about patient care outcomes and building a great place to work.
Summary of Responsibilities:
- Maintain accurate employee data in the HR Information System (HRIS), including tracking updates, personal employee information, compensation, job status changes, transfer and termination status, etc and ensuring data integrity and confidentiality.
- Coordinates a new employee's first day, sending and receiving the on-boarding pre-arrival (ex: monitor status of outstanding documents, confirming collection and processing for onboarding) information, scheduling the orientation sessions and preparing the welcome kit and orientation package, tracking employee compliance with orientation commitments.
- Maintaining and assembling employee files: all required documentation, including proof of current professional registration, probationary and annual performance reviews, HR and Payroll documents, etc.
- Provide the new hire the Employee Self Service (ESS) documents and their employee number to assess their paystub
- Support benefits administration ( Sunlife and HOOPP), including enrollment, changes, termination and responding to employee benefit inquiries.
- Maintain and update the HR trackers, including Vulnerable Sector Screening (VSS), fan out list, nurse licenses, Professional licenses, probation , CUPE uniforms, lockers for unionized and others.
- Support HR reporting needs by preparing regular and ad hoc reports using crystal reports and HR Trackers.
- Administers and update the Uniform tracker for unionized staff and send the CUPE listing to the provider.
- Administer the lockers & sign-up details for clinical staff and audit/keep track of the new hires, status changes and resignations.
- Collaborate with payroll and finance to ensure correct processing of the HR related data.
- Assist with the recruitment process for designated portfolios; for external job postings, source, collect and screen resumes, coordinate testing and interview process, facilitate reference checks. Use current technologies such as social media, internet, and source candidates. Facilitate the interview process for internal job postings.
- In conjunction with the hiring Managers, interview candidates, prepare interview tools, make offers and facilitate the onboarding process for new hires, conduct reference checks, negotiating salary and start date.
- Assist with career fair events.
- Performs other duties as assigned.
Qualifications:
- University degree related to Human Resources Management and 2-3 years’ experience in a unionized environment, preferably in a healthcare setting. An equivalent combination of relevant education and recent related work experience may be considered.
- 2 years’ recent work experience in performing similar human resources and recruiting.
- Demonstrated knowledge and understanding of the relevant provisions of a collective agreement, Employment Standards Act, Ontario Human Rights Code and other applicable legislation.
- Demonstrated excellent verbal and written communications, interpersonal and interact with internal and external applicants, suppliers, hiring managers and HR colleagues.
- Demonstrated ability to prioritize work effectively, manage a full workload and meet deadlines in a busy environment with frequent interruptions.
- Proficient Experience with HRIS system.
- Exceptional customer service skills to support internal and external candidates as well as lead Hiring Managers, and colleagues in effective recruitment practices.
- Demonstrated decision making skills and ability to problem solving.
- Excellent computer skills in Microsoft Office products including Outlook, Word, Excel and PowerPoint, and demonstrated proficiency working with an HRIS and Applicant Tracking System.
Please visit our website to learn more about the rewards of building a career at the Toronto Grace Health Centre: www.torontograce.org We are a “Great Place to Work”. Toronto Grace Health Centre is committed to inclusive and accessible employment practices. If you require accommodation during any stage of the recruitment process, please notify the Human Resources Department.
The Salvation Army Toronto Grace Health Centre has been accredited with a 4 year Commendation in 2025 by Accreditation Canada.
Thank you for your interest in The Toronto Grace Health Centre. Please note that only candidates selected for an interview will be contacted. No phone calls please.
Our Core values: Compassion, Collaboration, Excellence, Integrity, and Innovation
About The Salvation Army
The Salvation Army is the nation's largest direct provider of social services.
Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code.
By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country.
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Human Resources Coordinator - Permanent Full Time
Top Benefits
About the role
TORONTO GRACE HEALTH CENTRE: Join our Team!
Human Resources Coordinator
Permanent Full-Time
The Toronto Grace Health Centre (TGHC) provides, specialized care to those individuals who require Complex Continuing Care, Post-Acute Care Rehabilitation, Transitional care, and Palliative Care services. The care and services provided at TGHC help facilitate the patient flow through the health care system and ensures recovery to those individuals who may return to their homes or to Long Term Care (LTC) facilities in their communities. TGHC operates in 2 sites – the Main site (Church& Bloor St) and our Harbour Light site and Specialized Care Centre (Victoria Park & Mc Nicoll). Our organization is committed to collaborating with patients and families in their journey through the health care system effectively supporting their integration back into the community.
As a compassionate, caring, and influential member of the interprofessional team, you will make a personal difference in the quality of life of our patients, residents, and families. If you want to work in an environment where every face is familiar and where care, compassion, and commitment flow to the persons that we serve as well as the staff, join our team and become part of an amazing team with the Toronto Grace family.
Position Summary:
We currently have an exciting opportunity available for a Human Resources Coordinator, reporting to the Manager of Human Resources. The HR Coordinator will be responsible for maintaining accurate HRIS data, processing employee changes with a high degree of accuracy, coordinating onboarding documentation, managing employee records, and supporting benefit administration. This role supports both clinical and non-clinical staff processes and plays a critical role in ensuring HR operations run smoothly. The HR coordinator is dependable, resourceful, and thrives in a fast-paced environment. We are growing and expanding our programs and services and looking for people who are collaborative, driven, and passionate about patient care outcomes and building a great place to work.
Summary of Responsibilities:
- Maintain accurate employee data in the HR Information System (HRIS), including tracking updates, personal employee information, compensation, job status changes, transfer and termination status, etc and ensuring data integrity and confidentiality.
- Coordinates a new employee's first day, sending and receiving the on-boarding pre-arrival (ex: monitor status of outstanding documents, confirming collection and processing for onboarding) information, scheduling the orientation sessions and preparing the welcome kit and orientation package, tracking employee compliance with orientation commitments.
- Maintaining and assembling employee files: all required documentation, including proof of current professional registration, probationary and annual performance reviews, HR and Payroll documents, etc.
- Provide the new hire the Employee Self Service (ESS) documents and their employee number to assess their paystub
- Support benefits administration ( Sunlife and HOOPP), including enrollment, changes, termination and responding to employee benefit inquiries.
- Maintain and update the HR trackers, including Vulnerable Sector Screening (VSS), fan out list, nurse licenses, Professional licenses, probation , CUPE uniforms, lockers for unionized and others.
- Support HR reporting needs by preparing regular and ad hoc reports using crystal reports and HR Trackers.
- Administers and update the Uniform tracker for unionized staff and send the CUPE listing to the provider.
- Administer the lockers & sign-up details for clinical staff and audit/keep track of the new hires, status changes and resignations.
- Collaborate with payroll and finance to ensure correct processing of the HR related data.
- Assist with the recruitment process for designated portfolios; for external job postings, source, collect and screen resumes, coordinate testing and interview process, facilitate reference checks. Use current technologies such as social media, internet, and source candidates. Facilitate the interview process for internal job postings.
- In conjunction with the hiring Managers, interview candidates, prepare interview tools, make offers and facilitate the onboarding process for new hires, conduct reference checks, negotiating salary and start date.
- Assist with career fair events.
- Performs other duties as assigned.
Qualifications:
- University degree related to Human Resources Management and 2-3 years’ experience in a unionized environment, preferably in a healthcare setting. An equivalent combination of relevant education and recent related work experience may be considered.
- 2 years’ recent work experience in performing similar human resources and recruiting.
- Demonstrated knowledge and understanding of the relevant provisions of a collective agreement, Employment Standards Act, Ontario Human Rights Code and other applicable legislation.
- Demonstrated excellent verbal and written communications, interpersonal and interact with internal and external applicants, suppliers, hiring managers and HR colleagues.
- Demonstrated ability to prioritize work effectively, manage a full workload and meet deadlines in a busy environment with frequent interruptions.
- Proficient Experience with HRIS system.
- Exceptional customer service skills to support internal and external candidates as well as lead Hiring Managers, and colleagues in effective recruitment practices.
- Demonstrated decision making skills and ability to problem solving.
- Excellent computer skills in Microsoft Office products including Outlook, Word, Excel and PowerPoint, and demonstrated proficiency working with an HRIS and Applicant Tracking System.
Please visit our website to learn more about the rewards of building a career at the Toronto Grace Health Centre: www.torontograce.org We are a “Great Place to Work”. Toronto Grace Health Centre is committed to inclusive and accessible employment practices. If you require accommodation during any stage of the recruitment process, please notify the Human Resources Department.
The Salvation Army Toronto Grace Health Centre has been accredited with a 4 year Commendation in 2025 by Accreditation Canada.
Thank you for your interest in The Toronto Grace Health Centre. Please note that only candidates selected for an interview will be contacted. No phone calls please.
Our Core values: Compassion, Collaboration, Excellence, Integrity, and Innovation
About The Salvation Army
The Salvation Army is the nation's largest direct provider of social services.
Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code.
By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country.
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.