Medical Office Assistant/Receptionist

Location: Summit Sports + Health (Riversdale location) in Saskatoon, SK
Position Type: (1) Permanent Full-Time Position OR (2) Permanent Part-Time Positions
Start Date: July 2025

About the Role:
Summit Sports + Health is a multidisciplinary health clinic operating in two locations in Saskatoon. We are seeking a dependable, organized, and compassionate Medical Office Assistant/Health Receptionist to assist a nurse practitioner and other health providers on a permanent, full-time basis. We are looking for someone who is committed to providing high-quality, patient-centered care who thrives in a professional and dynamic healthcare setting.

The ideal candidate will be the first point of contact for patients and play an essential role in supporting clinical operations. A strong work ethic, attention to detail, and excellent interpersonal skills are essential.

Key Responsibilities:

• Open and close the clinic on work days

• Greet and assist patients with professionalism and empathy

• Schedule and manage appointments using Jane and Med Access EMR

• Manage tasks that are assigned by the nurse practitioner through Med Access

• Contact patients with appointment dates for special imaging and procedures as needed

• Operate office electronics including the photocopiers and fax machine

• Read and distribute emails to patients and other healthcare providers

• Import lab results, imaging reports, and consult notes into patient charts on Med Access

• Process medical billing, including WCB claims

• Keeps an up-to-date nurse practitioner patient list

• Use Jane to manage bookings and process appointment fees

• Update the clinic voicemail with current information

• Handle incoming and outgoing referrals and medical record requests

• Transport lab specimens to the hospital as needed

• Obtain vital signs and weights when required

• Provide patients with forms to fill out prior to appointments when required

• Pick up medical supplies and clinic inventory

• Assist patients with mobility concerns entering or exiting the clinic

• Maintain confidentiality and uphold all HIPA regulations

• Support the Nurse Practitioner with administrative and clinical tasks

Qualifications:

• Completion of a recognized Medical Office Assistant program or equivalent experience

• Proficiency with Med Access EMR(required)

• Familiarity with Jane App or comparable practice management software

• Strong communication and organizational skills

• Understanding of Saskatchewan healthcare protocols, including how to request medical records

• Ability to multitask and work independently in a fast-paced environment

• Previous experience in a primary care, sports medicine, or outpatient setting is an asset

• Valid driver’s license and reliable transportation (for clinic errands)

• Criminal record check within the last 6 months (required)

What We Offer:

• Weekday hours – no weekends

• 4 days a week: Monday to Thursday 8:00 AM – 6:00 PM

• Or the option to do 2 days a week between two MOAs

• Supportive, team-oriented workplace with a focus on wellness and performance

• Opportunity to grow within a Nurse Practitioner-led clinic model

How to Apply:
Please send your resume and cover letter to:

Dr. Wade Phillips, Clinic Director

drphillips@summitsportsandhealth.com with the subject line:
“Medical Office Assistant Application – [Your Full Name]”

We thank all applicants for their interest. Only those selected for an interview will be contacted

Job Types: Full-time, Part-time, Permanent

Pay: $20.00-$25.01 per hour

Expected hours: 20 – 40 per week

Benefits:

• Casual dress
• Company events
• Extended health care

Schedule:

• Monday to Friday

Licence/Certification:

• Medical Office Assistant certificate (required)

Work Location: In person