Top Benefits
About the role
Role Summary
We are currently recruiting a Document Specialist to join our Document Services team in our Toronto office. Reporting to the Supervisor of Legal Support Services, the Specialist works in close collaboration with three other members of the Document Services team.
This position requires an individual with advanced technical expertise in document production, strong troubleshooting abilities for document-related issues, prior experience handling large legal documents and the ability to thrive in a fast-paced environment. The successful candidate will be assisting multiple practice groups in both the litigation and corporate areas of law, in addition to the business services departments. It would be advantageous if the successful candidate had prior working experience as a legal assistant and/or law clerk.
This is a full-time, permanent opportunity with shift hours of Monday to Friday – 11:30 a.m. to 7:30 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days/ week.
Key Responsibilities
- Provide timely and accurate support to all members of WeirFoulds, including:
- document creation, revision and formatting using firm styles;
- troubleshooting problem documents;
- converting PDFs to Word or Excel documents, and cleaning and formatting the new document (DocXTools);
- repairing corrupt documents in Word, and formatting according to firm standards;
- performing mail merges;
- creating and editing Excel spreadsheets;
- preparing PowerPoint presentations on firm (and client) templates; adding animation and images as required;
- running document comparisons;
- creating PDF packages, with bookmarks and hyperlinks as required.
- Responding and prioritizing Document Services’ email group inquiries and requests in a timely manner.
- Proofreading documents and making necessary changes.
- Providing administrative support to legal professionals which could include docket entry (3E), expense submissions, cheque requisitions (ChromeRiver), client contact management system updates (InterAction).
- Coordinating workflow and assignments with Document Services team members as required.
- Transcribing digital/tape dictations.
- Uploading to/sharing documents in OneDrive.
- Sending documents for e-signatures via DocuSign.
- Providing instructions/how-to(s) to firm members when needed.
- Communicating assignment status/updates to firm members.
- Other duties as assigned.
Required Experience and Qualifications
- At least three (3) years of experience in a document production role in a legal environment.
- Completion of a Legal Assistant program and/or prior experience as a Legal Assistant would be an asset.
- Advanced-level technical skills in MS Office 365 applications (Word, Excel, PowerPoint, and Outlook), DocXTool, and Kofax (PDF).
- Ability to format, troubleshoot and process large complex legal documents.
- A team player for whom no task is too small or too large to tackle.
- An understanding of electronic Document Management Systems – iManage.
- Ability to type with a speed of 80-100 words per minute.
- Knowledge of legal terminology, documents and procedures is an asset.
- Strong attention to detail is required, with superior word processing, spelling, grammar, proofreading and editing skills.
- Ability to work independently within tight timelines and prioritize assignments.
- A willingness to learn and embrace new technology.
- Excellent interpersonal skills, telephone etiquette, and a positive outlook.
- A strong work ethic and ability to provide excellent customer service.
- Strong communication skills (both verbal and written).
Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (one single attachment is preferred).
WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.
Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.
We thank all candidates for their interest; however, only those selected for further consideration will be contacted.
About WeirFoulds LLP
For over 160 years, the lawyers of WeirFoulds have been proud to serve our clients in their most difficult and complex matters. We are the firm of choice for discerning clients within our core areas of practice: (1) Litigation; (2) Corporate; (3) Property; and (4) Government Law. Within these core areas, as well as key sub-specialties, we address highly sophisticated legal challenges. We have acted in some of Canada’s most significant mandates and have represented clients in many landmark cases. Reflecting the firm’s focus, our lawyers are consistently recognized as leaders in their chosen areas of practice and in the profession at large.
WeirFoulds is committed to ensuring that our clients’ most sensitive data and information are secure, protected and confidential. Our digital security practices and data confidentiality processes have been thoroughly audited and certified as functioning at SOC 2 compliance level. No matter what our clients’ needs are, they can rest assured that their information is in safe hands.
To learn more about our firm, visit www.weirfoulds.com.
Top Benefits
About the role
Role Summary
We are currently recruiting a Document Specialist to join our Document Services team in our Toronto office. Reporting to the Supervisor of Legal Support Services, the Specialist works in close collaboration with three other members of the Document Services team.
This position requires an individual with advanced technical expertise in document production, strong troubleshooting abilities for document-related issues, prior experience handling large legal documents and the ability to thrive in a fast-paced environment. The successful candidate will be assisting multiple practice groups in both the litigation and corporate areas of law, in addition to the business services departments. It would be advantageous if the successful candidate had prior working experience as a legal assistant and/or law clerk.
This is a full-time, permanent opportunity with shift hours of Monday to Friday – 11:30 a.m. to 7:30 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days/ week.
Key Responsibilities
- Provide timely and accurate support to all members of WeirFoulds, including:
- document creation, revision and formatting using firm styles;
- troubleshooting problem documents;
- converting PDFs to Word or Excel documents, and cleaning and formatting the new document (DocXTools);
- repairing corrupt documents in Word, and formatting according to firm standards;
- performing mail merges;
- creating and editing Excel spreadsheets;
- preparing PowerPoint presentations on firm (and client) templates; adding animation and images as required;
- running document comparisons;
- creating PDF packages, with bookmarks and hyperlinks as required.
- Responding and prioritizing Document Services’ email group inquiries and requests in a timely manner.
- Proofreading documents and making necessary changes.
- Providing administrative support to legal professionals which could include docket entry (3E), expense submissions, cheque requisitions (ChromeRiver), client contact management system updates (InterAction).
- Coordinating workflow and assignments with Document Services team members as required.
- Transcribing digital/tape dictations.
- Uploading to/sharing documents in OneDrive.
- Sending documents for e-signatures via DocuSign.
- Providing instructions/how-to(s) to firm members when needed.
- Communicating assignment status/updates to firm members.
- Other duties as assigned.
Required Experience and Qualifications
- At least three (3) years of experience in a document production role in a legal environment.
- Completion of a Legal Assistant program and/or prior experience as a Legal Assistant would be an asset.
- Advanced-level technical skills in MS Office 365 applications (Word, Excel, PowerPoint, and Outlook), DocXTool, and Kofax (PDF).
- Ability to format, troubleshoot and process large complex legal documents.
- A team player for whom no task is too small or too large to tackle.
- An understanding of electronic Document Management Systems – iManage.
- Ability to type with a speed of 80-100 words per minute.
- Knowledge of legal terminology, documents and procedures is an asset.
- Strong attention to detail is required, with superior word processing, spelling, grammar, proofreading and editing skills.
- Ability to work independently within tight timelines and prioritize assignments.
- A willingness to learn and embrace new technology.
- Excellent interpersonal skills, telephone etiquette, and a positive outlook.
- A strong work ethic and ability to provide excellent customer service.
- Strong communication skills (both verbal and written).
Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (one single attachment is preferred).
WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.
Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.
We thank all candidates for their interest; however, only those selected for further consideration will be contacted.
About WeirFoulds LLP
For over 160 years, the lawyers of WeirFoulds have been proud to serve our clients in their most difficult and complex matters. We are the firm of choice for discerning clients within our core areas of practice: (1) Litigation; (2) Corporate; (3) Property; and (4) Government Law. Within these core areas, as well as key sub-specialties, we address highly sophisticated legal challenges. We have acted in some of Canada’s most significant mandates and have represented clients in many landmark cases. Reflecting the firm’s focus, our lawyers are consistently recognized as leaders in their chosen areas of practice and in the profession at large.
WeirFoulds is committed to ensuring that our clients’ most sensitive data and information are secure, protected and confidential. Our digital security practices and data confidentiality processes have been thoroughly audited and certified as functioning at SOC 2 compliance level. No matter what our clients’ needs are, they can rest assured that their information is in safe hands.
To learn more about our firm, visit www.weirfoulds.com.