Who We Are

Fasken is a leading international business law and litigation firm. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients' interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together, and we work hard together to achieve our goals in a collaborative and efficient way.

At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self starter who values working in a collaborative team-based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues
• Always treating sensitive and confidential matters with discretion and diplomacy

Primary Responsibilities:

• Provide high-level support to legal professionals with busy practices.
• Draft, format, proofread, and file legal documents for Ontario Courts, the Labour Relations Board, and the Human Rights Tribunal.
• Manage multiple calendars, including scheduling meetings, court appearances, and arbitration hearings, while tracking all related deadlines.
• Maintain organized and confidential client files, both digital and physical.
• Communicate professionally with clients, opposing counsel, courts, and other external parties.
• Review legal documents for accuracy and completeness.
• Support billing and time entry processes, ensuring timely and accurate submissions.
• Use legal software and tools for case management, e-discovery, and document automation.
• Provide administrative support during court proceedings and client meetings, including preparation and follow-up.
• Collaborate with legal professionals and other assistants to meet deadlines and adapt to shifting priorities.
• Ensure compliance with legal standards and ethical guidelines.
• Deliver excellent client service and help maintain strong client relationships.
• Perform other administrative tasks as needed to support the firm’s operations.

Required Knowledge and Experience

• Post-secondary education in Office Administration (Legal), Law Clerk program or related field preferred
• Minimum 3 years of experience in Labour and Employment Law or Civil Litigation is preferred
• Experience with Ontario court processes
• Strong knowledge in HRTO rules
• Certification in legal administration or law clerk studies is an asset
• Proficiency in legal software and Microsoft Office Suite
• Proficient in Microsoft Office Suite and firm-specific applications.
• Familiarity with key business cycles and procedures (e.g. closings, court filings)