TEMPORARY CASUAL Clinic Clerical Assistant -CVH Fracture Clinic
About the role
NON - UNION | CLINIC CLERICAL ASSISTANT - FRACTURE CLINIC
Position: Clinic Clerical Assistant
Department: Fracture Clinic
Posting ID: 3209
Role Level: AC03 ($24.17-$30.18)
Status: Temporary-Casual (x1) - approx. 12 months
Site: Credit Valley Hospital
Hours of Work/Shifts: Weekdays + Weekends
Posted: June 16th, 2025
Internal Deadline: June 23rd, 2025
Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.
Our Mission: A New Kind of Health Care for a Healthier Community
Our Values: Compassion, Excellence, Courage
Our Goals: Quality, Access, Sustainability
Our Enablers: People, Education, Innovation, Research
The Clinic Clerical Assistant provides clerical support for reception; new referrals processing and information management; and patient administrative services, and performs other duties consistent with the job classification as required.. The successful candidate will demonstrate a commitment to valuing diversity and patient and family centered care.
QUALIFICATIONS:
- Grade 12 education or equivalent is required.
- A related College Diploma, knowledge of medical terminology and/or training in the medical secretarial field is required.
- Strong interpersonal and communication/customer service skills combined with good problem solving skills when dealing with patients, visitors, families and other hospital staff.
- Ability to manage the activities of the clinic registration area in order for the area to function as an effective, efficient communication centre and reception area.
- Recent clerical experience in a fast paced clinic/health care environment - ordering medical/surgical supplies, processing patient records/orders, filing reports, compiling statistical information, faxing, etc.
- Ability to multi task Able to handle multiple tasks simultaneously in a fast paced environment.
- Satisfactory attendance and performance record required.
- Patient centered and customer focused at all times.
JOB DUTIES & RESPONSIBILITIES:
Reception
- Greets patients, visitors and staff, directing them to appropriate personnel and/or destination/room, providing assistance as required.
- Registers patients, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate.
- Explains hospital/department policy and procedures to patients, visitors and staff as necessary (including infection prevention and control).
- Answers the telephone, checks and returns voicemail messages, sends/received faxes, responding to enquiries within scope of authority, or, directing to most appropriate person.
- Takes, prioritizes and relays messages for staff and/or patients. Locates staff, pages healthcare professionals as required. Open, sort and distribute incoming mail and other materials.
New referrals processing and information management
- Receives and logs incoming referrals, reviews for completion, follows up as required.
- Creates and maintains charts. Ensures required forms are received, completed correctly and put into patient file.
- Enters patient information and appointments into required databases, updates with appointment and other medical information
- Prepares and updates patient charts with lab reports, test results and other pertinent information. Scans and copies chart and other information as required. Ensures patient discharged are processed and charts are sent to Health Records.
Patient Administrative Services
- Schedules patient appointments to clinic, registers patients for clinic visits, arranges admissions, collects payments for appliances/braces etc. and completes follow-up post-discharge from clinic as required.
- Cancels appointments as required and follows up with other patients for rescheduling of visit.
- Explains test/visit preparations as required within scope of authority.
- Liaises with internal departments and external healthcare facilities to book/cancel tests, appointments.
- Books interpreters for patients as needed.
- Enters data including appointment requests, discharge documentation, workload assessments as required. Notifies appropriate personnel of patient movement, cancellations, appointments and other patient information in a timely and accurate manner.
Ensures efficient clerical administration and operation of the department within scope of authority
- Will liaise with orthopaedic technologists and physicians to coordinate other related tasks, such as rescheduling of patient appointments when changes in physician coverage occurs, and with new consult bookings.
- Establishes, implements and maintains effective processes to ensure efficient operation of clinic while on duty.
- Accuracy and attention to detail when performing a variety of tasks is essential.
- Prepares clinic lists, identifies orders needed as required.
- Enters and maintains payroll records as required (include sick and vacation requests).
- Submits billings to CCAC, WSIB and other organizations as required.
- Responds to and prepares written correspondence in reply to requests for patient information from external institutions within scope of authority.
- Request/receives reports from external healthcare facilities as directed.
- Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
- Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient's healthcare plan and provides invoice. Liaises with Accounts Receivable as required.
To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.
Candidates are selected on the basis of their skill, ability, experience and qualifications.
Where these factors are relatively equal seniority shall govern providing the successful applicant.
Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Trillium Health Partners is identified under the French Language Services Act.
We thank all those who apply but only those selected for further consideration will be contacted.
About Trillium Health Partners
Trillium Health Partners is a leading hospital with an outstanding record of performance, fiscal responsibility and quality patient care. The hospital encompasses three main sites – Credit Valley Hospital, Mississauga Hospital and Queensway Health Centre – offering the full range of acute care hospital services, as well as a variety of community-based, specialized programs.
Our intention is to achieve the highest quality of care that is easily accessible for our community, at the lowest cost. We are committed to creating an exceptional experience for everyone who walks through our doors.
As our diverse community continues to grow and age, and as more people are living with chronic diseases, we’re taking into account the inevitable changes on the horizon. We know that to continue to deliver exceptional patient care, we must think and act differently, and take a new and innovative approach to the delivery of health care. We envision a new kind of health care for a healthier community – an inter-connected system of care that is organized around the patient, both inside the hospital and beyond its walls. Through partnership, working in a coordinated way across the system, we can meet the needs of our patients and continue to provide outstanding, sustainable quality patient care.
As partners in creating a new kind of health care, we are Better Together.
TEMPORARY CASUAL Clinic Clerical Assistant -CVH Fracture Clinic
About the role
NON - UNION | CLINIC CLERICAL ASSISTANT - FRACTURE CLINIC
Position: Clinic Clerical Assistant
Department: Fracture Clinic
Posting ID: 3209
Role Level: AC03 ($24.17-$30.18)
Status: Temporary-Casual (x1) - approx. 12 months
Site: Credit Valley Hospital
Hours of Work/Shifts: Weekdays + Weekends
Posted: June 16th, 2025
Internal Deadline: June 23rd, 2025
Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.
Our Mission: A New Kind of Health Care for a Healthier Community
Our Values: Compassion, Excellence, Courage
Our Goals: Quality, Access, Sustainability
Our Enablers: People, Education, Innovation, Research
The Clinic Clerical Assistant provides clerical support for reception; new referrals processing and information management; and patient administrative services, and performs other duties consistent with the job classification as required.. The successful candidate will demonstrate a commitment to valuing diversity and patient and family centered care.
QUALIFICATIONS:
- Grade 12 education or equivalent is required.
- A related College Diploma, knowledge of medical terminology and/or training in the medical secretarial field is required.
- Strong interpersonal and communication/customer service skills combined with good problem solving skills when dealing with patients, visitors, families and other hospital staff.
- Ability to manage the activities of the clinic registration area in order for the area to function as an effective, efficient communication centre and reception area.
- Recent clerical experience in a fast paced clinic/health care environment - ordering medical/surgical supplies, processing patient records/orders, filing reports, compiling statistical information, faxing, etc.
- Ability to multi task Able to handle multiple tasks simultaneously in a fast paced environment.
- Satisfactory attendance and performance record required.
- Patient centered and customer focused at all times.
JOB DUTIES & RESPONSIBILITIES:
Reception
- Greets patients, visitors and staff, directing them to appropriate personnel and/or destination/room, providing assistance as required.
- Registers patients, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate.
- Explains hospital/department policy and procedures to patients, visitors and staff as necessary (including infection prevention and control).
- Answers the telephone, checks and returns voicemail messages, sends/received faxes, responding to enquiries within scope of authority, or, directing to most appropriate person.
- Takes, prioritizes and relays messages for staff and/or patients. Locates staff, pages healthcare professionals as required. Open, sort and distribute incoming mail and other materials.
New referrals processing and information management
- Receives and logs incoming referrals, reviews for completion, follows up as required.
- Creates and maintains charts. Ensures required forms are received, completed correctly and put into patient file.
- Enters patient information and appointments into required databases, updates with appointment and other medical information
- Prepares and updates patient charts with lab reports, test results and other pertinent information. Scans and copies chart and other information as required. Ensures patient discharged are processed and charts are sent to Health Records.
Patient Administrative Services
- Schedules patient appointments to clinic, registers patients for clinic visits, arranges admissions, collects payments for appliances/braces etc. and completes follow-up post-discharge from clinic as required.
- Cancels appointments as required and follows up with other patients for rescheduling of visit.
- Explains test/visit preparations as required within scope of authority.
- Liaises with internal departments and external healthcare facilities to book/cancel tests, appointments.
- Books interpreters for patients as needed.
- Enters data including appointment requests, discharge documentation, workload assessments as required. Notifies appropriate personnel of patient movement, cancellations, appointments and other patient information in a timely and accurate manner.
Ensures efficient clerical administration and operation of the department within scope of authority
- Will liaise with orthopaedic technologists and physicians to coordinate other related tasks, such as rescheduling of patient appointments when changes in physician coverage occurs, and with new consult bookings.
- Establishes, implements and maintains effective processes to ensure efficient operation of clinic while on duty.
- Accuracy and attention to detail when performing a variety of tasks is essential.
- Prepares clinic lists, identifies orders needed as required.
- Enters and maintains payroll records as required (include sick and vacation requests).
- Submits billings to CCAC, WSIB and other organizations as required.
- Responds to and prepares written correspondence in reply to requests for patient information from external institutions within scope of authority.
- Request/receives reports from external healthcare facilities as directed.
- Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
- Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient's healthcare plan and provides invoice. Liaises with Accounts Receivable as required.
To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.
Candidates are selected on the basis of their skill, ability, experience and qualifications.
Where these factors are relatively equal seniority shall govern providing the successful applicant.
Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Métis or Inuk/Inuit person to consider this opportunity.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.
Trillium Health Partners is identified under the French Language Services Act.
We thank all those who apply but only those selected for further consideration will be contacted.
About Trillium Health Partners
Trillium Health Partners is a leading hospital with an outstanding record of performance, fiscal responsibility and quality patient care. The hospital encompasses three main sites – Credit Valley Hospital, Mississauga Hospital and Queensway Health Centre – offering the full range of acute care hospital services, as well as a variety of community-based, specialized programs.
Our intention is to achieve the highest quality of care that is easily accessible for our community, at the lowest cost. We are committed to creating an exceptional experience for everyone who walks through our doors.
As our diverse community continues to grow and age, and as more people are living with chronic diseases, we’re taking into account the inevitable changes on the horizon. We know that to continue to deliver exceptional patient care, we must think and act differently, and take a new and innovative approach to the delivery of health care. We envision a new kind of health care for a healthier community – an inter-connected system of care that is organized around the patient, both inside the hospital and beyond its walls. Through partnership, working in a coordinated way across the system, we can meet the needs of our patients and continue to provide outstanding, sustainable quality patient care.
As partners in creating a new kind of health care, we are Better Together.