Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level N

Please note, this is a 8-month contract opportunity.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Office of the Registrar is dedicated to helping our students achieve their academic goals by providing to the Western community an array of integrated student related services in a confidential and professional environment. This includes providing exceptional service to current students as well as prospective students from the initial point of interest in undergraduate programs at Western, through the information gathering, application, and admission processes.

Responsibilities

The Student Central Assistant (Admissions) is responsible for providing front line customer service and information in the Office of the Registrar, contributing to the effective, efficient, and accurate communication of policies and procedures. The Student Central Assistant (Admissions) is responsible for responding to general and highly detailed inquiries via in-person, telephone, chat, and email pertaining to aspects of admissions and recruitment of undergraduate, domestic and international applicants to the University’s undergraduate degree programs. The Student Central Assistant (Admissions) will also assist with inquiries regarding student records, programs, course registration, OSAP, forms of financial assistance, scholarships, tuition and other fees, exams, and graduation. The role requires close working relationships with Undergraduate Recruitment and Admissions, and all other areas of the Office of the Registrar to ensure effective communication, clarity of procedures, referrals to appropriate contacts, and general problem solving. The Student Central Assistant (Admissions) performs a variety of services, such as admission checklist updating, assistance with course registration, production of Western ONECards, and other tasks as needed.

Qualifications

Education:

• University degree

Experience:

• 2 years’ customer service experience
• 1 year experience responding to chats/email in a high-volume fast paced environment
• 1 year of administrative experience preferably in higher education setting

Knowledge, Skills & Abilities:

• Strong customer service skills to handle enquiries and resolve issues in a professional and timely manner
• Ability to accurately respond to a high volume of chat/email inquiries in a timely manner while maintaining a positive customer experience
• Knowledge of the services provided by the Office of the Registrar and an understanding of the structure of the University environment (e.g., programs, Faculties, admission policies, services and requirements)
• Ability to know when to consult a Manager or Team Leader on questions and complex situations
• Excellent verbal and written communication skills and confidence dealing with a variety of people and situations.
• Ability to work in a manner that is compliant with confidentiality requirements
• A strong record of teamwork with the motivation and ability to work independently with little supervision
• Ability to understand customer needs and expectations and provide excellent customer service to directly and indirectly satisfy expectations, especially when faced with upset clients, sensitive and confidential situations
• Initiative for consultative review and evaluation of work processes along with associated ability to implement changes for ongoing improvements to services within the area
• Strong attention to detail with an ability to process information with high levels of accuracy
• Ability to work well under pressure and handle multiple conflicting priorities in a fast-paced environment with frequent interruptions
• Ability and willingness to stay abreast of technological developments and adapt to new policies and procedures
• Demonstrated ability to work independently and take initiative and follow through on work assignments and take on new projects
• Familiarity with software applications used by Western preferred – e.g., PeopleSoft

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.