Administrative Assistant - Health Promotion
Top Benefits
About the role
CFMWS – WHERE PURPOSE MEETS PASSION!
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLE
The Health Promotion Administrative Assistant ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support including data entry, word processing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They also organize event calendars and assist with event bookings such as registration, booking technical equipment, and set-up of event location, as required. They schedule and arrange appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.
This is a hands-on role, with lots of interaction with colleagues throughout the organization. If you are passionate about health promotion, and are detailed oriented and organized, this is the opportunity for you!
QUALIFICATIONS NEEDED
Education, Certifications and Licenses
High School diploma
Experience
In office administration and records management
In making travel arrangements and travel claims
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
In maintaining web ready graphics, and desktop publishing
Competencies, Skills and Abilities
Client focus, organizational knowledge, communication, innovation, teamwork and leadership
LANGUAGE REQUIREMENTS
English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLE
**Health Benefits:**Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
**Work Life Balance:**Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
**Retirement Planning:**A Defined Benefit Pension Plan and Group Savings Plans.
**Learning and Development:**Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.
**Perks:**Discounts through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits
OTHER INFORMATION
This is an on-site position with an assigned work location.
START DATE
As soon as possible
This temporary employment is expected to end on 12 June 2026.
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Job Reference: CFMWS14682
About Canadian Forces Morale and Welfare Services
The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.
Administrative Assistant - Health Promotion
Top Benefits
About the role
CFMWS – WHERE PURPOSE MEETS PASSION!
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLE
The Health Promotion Administrative Assistant ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support including data entry, word processing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They also organize event calendars and assist with event bookings such as registration, booking technical equipment, and set-up of event location, as required. They schedule and arrange appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.
This is a hands-on role, with lots of interaction with colleagues throughout the organization. If you are passionate about health promotion, and are detailed oriented and organized, this is the opportunity for you!
QUALIFICATIONS NEEDED
Education, Certifications and Licenses
High School diploma
Experience
In office administration and records management
In making travel arrangements and travel claims
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
In maintaining web ready graphics, and desktop publishing
Competencies, Skills and Abilities
Client focus, organizational knowledge, communication, innovation, teamwork and leadership
LANGUAGE REQUIREMENTS
English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLE
**Health Benefits:**Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
**Work Life Balance:**Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
**Retirement Planning:**A Defined Benefit Pension Plan and Group Savings Plans.
**Learning and Development:**Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.
**Perks:**Discounts through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits
OTHER INFORMATION
This is an on-site position with an assigned work location.
START DATE
As soon as possible
This temporary employment is expected to end on 12 June 2026.
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Job Reference: CFMWS14682
About Canadian Forces Morale and Welfare Services
The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.