Operations Coordinator for professional services firm client with offices in the Greater Toronto Area and surrounding municipalities.

Marberg Job Number: 2600.

Job Type: Full-Time Permanent.

Target Compensation: From $55,000 to $65,000 per annum + benefits.

Regular Work Hours: 7.0 hours per day not including 1 hour unpaid lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week). Additional hours including evening, weekend and on-call hours occasionally required to respond to emergencies.

Work Location: 100% onsite, 5 days per week. Home office site located in north Toronto, with regular travel to other sites. Free parking provided at all locations.

Ergonomic Requirements: In addition to regular desk work, position requires frequent standing and walking; occasional climbing of stairs, ladders or stepstools; occasional bending, crouching, overhead lifting, and lifting over 50 lbs.; occasional handling small tools; occasional working outside, or walking over rough or slippery surfaces; and other ergonomic activities and conditions associated with minor repair and facilities and site maintenance tasks.

Travel Requirements: Ability to travel regularly between Barrie, Midland, Innisfil, Haliburton, Collingwood, and Bowmanville, Whitby and Toronto site locations. Valid driver's license and reliable vehicle is needed.

Responsibilities Summary:

Provide facilities support and assist with day-to-day maintenance and operations of multiple office sites, including coordinating and supervising leasehold improvements and renovation and construction; performing minor repairs and improvements to the premises to ensure a safe, functional and clean work environment; and responding promptly to urgent or emergency situations, escalating to appropriate staff as necessary.

• Ensure safe day-to-day operation of the premises in all locations.
• Maintain interior and sometimes exterior conditions, appearance and operation of all premises at optimal levels.
• Coordinate moving and transport of physical assets and furniture.
• Assist with routine inspections of facilities and equipment, communicating any deficiencies and providing suggestions for enhancement or repair.
• Respond promptly and courteously to facility service requests from all corporate locations and perform preventative and corrective maintenance in a timely manner.
• Perform minor repairs and preventative maintenance tasks related to the premises, furniture and equipment, including advising when a task is best handled by an outside contractor.
• Organize, implement and maintain cleaning and maintenance schedules.
• Work with vendors to obtain quotes for work projects and organize/oversee work for contractors and vendors.
• Order and maintain necessary supplies for office stationary and cleaning supplies for all locations.
• Coordinate office cleaning and maintenance services on a daily and weekly basis for all locations.
• Provide occasional onsite reception coverage for various locations as needed.

Qualifications:

Education: High school diploma;

Preferred Work Experience: At least 3+ years of facilities and site coordination experience, including minor hands-on maintenance and repair tasks.

Technical and Language Skills Requirements:

• Proficiency in Microsoft Office Suite.
• Familiarity with standard office equipment.
• Ability to safely perform minor hands-on repair, maintenance and assembly tasks using small tools.
• Strong English communication skills, both written and verbal, including satisfactory writing skills and professional telephone manners.

Task -Based Qualifications and Additional Attributes:

• Excellent interpersonal skills with the ability to interact with employees, contractors and service providers.
• Ability to effectively manage and prioritize multiple responsibilities with competing priorities.
• Ability to apply critical thinking and troubleshooting skills to develop solutions and resolve issues.
• Demonstrated record of professional conduct and character. Responsible, reliable and works to deadlines.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite at all locations, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
• Satisfactory Background Checks including Driver's Abstract, Technical Skills Evaluations, and Employment References.

Application Notes:

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted. Qualified applications may be contacted same day as date of application.

Please note that Marberg Staffing updates job posts regularly, and external job boards may not reflect these changes in a timely fashion. Please refer to https://marberg.com/career-portal for the most current information including salary range.

Please note that for this position, Marberg Staffing only accepts applications through LinkedIn and marberg.com .

Candidates are only contacted via official phone call, email, or LinkedIn message from Marberg Staffing. Please disregard any initial contact through other mediums such as text message.

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.