Job Title: Corporate Resources Coordinator

Department: Corporate Resources

Position Overview:

The Corporate Resources Coordinator plays a crucial role in supporting the organization's operational efficiency by overseeing human resources administration and facility management. This role ensures seamless HR processes, Accounts Receivable and Accounts Payable, Purchasing Support, and the maintenance of a safe and organized workplace. The ideal candidate is detail-oriented and proactive in improving workplace policies and systems.

Key Responsibilities:

Human Resources (HR) Coordination

• Administer benefits enrollment, negotiation and administration annually and HR-related documentation.
• Support the recruitment and hiring process, including job postings, resume screening, interview scheduling, and onboarding.
• Maintain employee records and ensure compliance with employment regulations.
• Coordinate performance review and development plan processes and support leadership in employee evaluations.
• Assist in developing and updating company policies, ensuring employees are informed and trained.
• Promote employee engagement initiatives, including wellness programs and values recognition awards.
• Conduct stay and exit interviews to enhance retention strategies.
• Monitor compliance with health and safety regulations and ensure proper workplace safety measures.
• Company policies and standard work procedures (prepare and update company policies; distribute and coach team members on policies & procedures)
• Participate as a member of the Health and Safety team

Accounts Payable Processing:

• Process vendor invoices, ensuring accuracy and proper approvals before payment.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Prepare and issue payments via cheque, EFT, or credit card according to payment terms.
• Maintain accurate records of invoices, purchase orders, and payment transactions.
• Communicate with vendors regarding payment status, outstanding invoices, and any required documentation.
• Review and reconcile the accounts (if any) in A/P for vendors
• Assist in month-end closing by providing reports and supporting documentation for financial reconciliation.

Accounts Receivable Responsibilities:

• Monitor accounts receivable aging reports and follow up on overdue accounts.
• Process customer payments and apply them accurately to accounts.
• Investigate and resolve billing discrepancies or disputes.
• Communicate with customers regarding outstanding balances and payment arrangements.
• Review and reconcile the accounts (if any) in A/R for customers
• Support the Corporate Resources Financial Specialist in reconciling accounts and preparing reports.

Purchasing Support

• Assist with purchasing operations, including reviewing purchase orders, monitoring vendor invoices, and ensuring timely payments.
• Collaborate with suppliers to ensure accurate billing, pricing, and purchase order alignment.
• Track and update lead times for ongoing purchase orders to manage expectations with internal teams.
• Work with inventory and operations teams to resolve discrepancies related to quantity, quality, or pricing.
• Support cost-analysis initiatives related to purchasing and supplier agreements

Facilities Management

• Oversee building maintenance, including office security, cleaning, and supply management.
• Manage building access, key distribution, and security systems.
• Coordinate office space planning and ensure workstations are functional and comfortable.
• Maintain inventory of office supplies, ensuring the availability of essential items.
• Act as the liaison for facility-related vendor contracts, including IT support, maintenance, and office equipment.
• Manages the holding company account and oversees tenant relations for the building.
• Support emergency preparedness planning and facility-related safety compliance.

Qualifications:

• Post-secondary education in accounting, finance or bookkeeping, Business Administration, or a related field.
• 1+ years of experience in HR, or facilities management.
• 2+ years of experience in Accounts Payable/Receivable or purchasing.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR and IT management software.
• Strong understanding of payroll processing, benefits administration, and HR compliance.
• Basic knowledge of IT troubleshooting, cyber security principles, and office technology.
• Excellent problem-solving skills with the ability to handle multiple responsibilities efficiently.
• Strong communication and interpersonal skills to support employees and management effectively.
• Highly organized, proactive, and capable of working independently in a fast-paced environment.

Key Competencies:

• Attention to Detail: Ensures accuracy in accounting, HR records, IT security, and facility management.
• Problem-Solving: Identifies issues and implements solutions efficiently.
• Communication: Clearly conveys policies, technical guidance, and facility updates.
• Confidentiality: Handles sensitive employee and company information with discretion.
• Adaptability: Manages diverse responsibilities in a dynamic work environment.

What We Offer :

• Comprehensive benefits package.
• Wellness program.
• Opportunities for professional development and career growth.
• A dynamic and supportive work environment.
• Employee discounts on Nothers’ products.

Nothers Core Values:

At Nothers The Award Store, our core values are not just words on paper; they are the principles that guide our daily actions and decisions. We firmly believe in building up others with intentionality, showing love and respect in all our interactions. We understand that failure is a part of growth, and we embrace it, learning from our mistakes to continually improve.

We are committed to living healthy lives, seeking growth in all aspects – financially, intellectually, physically, relationally, emotionally, and spiritually. Collaboration is at the heart of our success, as we maximize the power of team unity to achieve our goals. We pride ourselves on being lean and effective, always striving to advocate an efficient and significant life and operation.

Pursuing excellence is non-negotiable at Nothers, and we encourage each team member to strive for greatness in all they do. We also understand the importance of nurturing safe and current relationships, both within our team and with our customers and partners. These values define who we are and shape the positive impact we have in our community and beyond. Join us in embodying these values and making a difference every day.