Flynn Group of Companies is currently looking for an Branch/Accounts Payable Administrator to support our Vancouver Branch located in Surrey, BC (Office Location - 19175 - 22nd Avenue, Surrey BC V3Z 3S6), reporting to the Accounting Manager.

A Day In The Life

• Branch administrator responsibilities:

• Opening and/or closing branch daily

• Answering all incoming calls and redirecting them accordingly

• Keeping reception area safe, clean and organized

• Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival

• Coordinating booking of all boardrooms for meetings/training and coordinating lunch orders or catering for meetings

• Ordering and organizing office supplies, printer supplies, company forms/stationery and business cards

• Ordering coffee/breakroom supplies and keeping them organized, coordinating with coffee service company

• Daily cleaning and refilling coffee machines

• Organizing incoming/outgoing mail and distributing accordingly

• Managing and distributing incoming faxes (via email)

• Coordinating incoming/outgoing courier deliveries and distributing accordingly

• Managing and updating employee directories and branch phone lists

• Handling all other miscellaneous enquiries and directing them to the appropriate staff and/or manager

• Other administrative duties as required

• Accounts payable administrator responsibilities:

• Processing/approving all non-PO invoices (sundries)

• Coding field staff and SVP’s P-card expenses

• Reviewing and coding Element invoices

• Generating WorkSafe BC clearance letters and obtaining certificates of insurance from subcontractors and submitting them as required to the AP department

What We Offer

• Competitive wages and benefits
• RRSP Matching
• Great environment where our motto is "Flynn Family Winning Together!"
• On-going career development programs through our in-house Flynn University and eLearning courses

What We Are Seeking

• Minimum 2 year of previous administration experience
• Accounts payable experience is an asset
• Strong customer service and communication skills
• Excellent interpersonal skills, pleasant and professional phone manner
• Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
• Strong time management skills
• Ability to multitask, prioritize and work in a fast paced, team environment
• Strong problem-solving abilities

Position Summary

• Location: Surrey, BC
• Employment Type: Office, Salaried, Full-time
• Job Functions: Admin & Accounts Payable
• Industry: Building Envelope