Top Benefits
About the role
We are seeking an exceptional deal secretary to join our growing team! If you have real estate experience as a Deal Secretary or Deal Administrator, we would like to meet with you!
SUMMARY
The Deal Secretary involves a lot of paperwork processing and accounting, who loves putting things in order and wants to follow strong systems to have success in their role. You’ll have an opportunity to be a part of a supportive, team-oriented work environment.
EDUCATION
College Diploma/University Bachelor’s Degree in Accounting, or equivalence.
SKILLS/QUALIFICATIONS
- Minimum 1 year of deal processing experience in Real Estate environment is required
- Knowledge of real estate software BrokerBay is considered an asset
- Experience with processing commission cheques
- Strong data entry skills and excellent attention to detail
- Excellent analytical skills and organizational skills
- Ability to multi-task in a fast-paced environment and work well under pressure
- Strong verbal and written communication skills, Mandarin/Cantonese speaking is preferred.
DUTIES AND RESPONSIBILITIES
- Managing emails and answering phone calls, corresponding with our agents, other brokerages, lawyers, builders
- Organizing incoming deal paperwork
- Auditing documentation received for accuracy
- Processing real estate deal transactions, including: entering, managing and finalizing deals in the Lone Wolf accounting system
- Preparing the trade record sheet and email to agents weekly for their records
- Calculating commissions and preparing commission invoices, making sure invoices are correct before sending to other brokerages and/or Lawyers before closing in a timely manner
- Following up on closed transactions, including: chasing the balance of commission and/or confirmation of closing
- Managing and moving files to storage as needed
- Assisting other deal secretaries as needed
- Other duties as assigned by Management
HOW TO APPLY
Please forward your resume in confidence, identifying #ACCT-2024 Your Last Name, First Name in the subject line.
We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.
Job Type: Full-time
Pay: From $25.00 per hour
Additional pay:
- Overtime pay
Benefits:
- On-site parking
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Experience:
- Real Estate deal secretary: 1 year (required)
Language:
- Cantonese/Mandarin (required)
Work Location: In person
About RE/MAX
As one of the leading global real estate franchisors, RE/MAX, LLC is a subsidiary of RE/MAX Holdings (NYSE: RMAX) with more than 140,000 agents in almost 9,000 offices and a presence in more than 110 countries and territories.
Nobody in the world sells more real estate than RE/MAX, as measured by residential transaction sides. RE/MAX was founded in 1973 by Dave and Gail Liniger, with an innovative, entrepreneurial culture affording its agents and franchisees the flexibility to operate their businesses with great independence.
RE/MAX agents have lived, worked and served in their local communities for decades, raising millions of dollars every year for Children’s Miracle Network Hospitals® and other charities.
To learn more about RE/MAX, to search home listings or find an agent in your community, please visit www.remax.com. For the latest news about RE/MAX, please visit news.remax.com.
Each Office Independently Owned and Operated.
Top Benefits
About the role
We are seeking an exceptional deal secretary to join our growing team! If you have real estate experience as a Deal Secretary or Deal Administrator, we would like to meet with you!
SUMMARY
The Deal Secretary involves a lot of paperwork processing and accounting, who loves putting things in order and wants to follow strong systems to have success in their role. You’ll have an opportunity to be a part of a supportive, team-oriented work environment.
EDUCATION
College Diploma/University Bachelor’s Degree in Accounting, or equivalence.
SKILLS/QUALIFICATIONS
- Minimum 1 year of deal processing experience in Real Estate environment is required
- Knowledge of real estate software BrokerBay is considered an asset
- Experience with processing commission cheques
- Strong data entry skills and excellent attention to detail
- Excellent analytical skills and organizational skills
- Ability to multi-task in a fast-paced environment and work well under pressure
- Strong verbal and written communication skills, Mandarin/Cantonese speaking is preferred.
DUTIES AND RESPONSIBILITIES
- Managing emails and answering phone calls, corresponding with our agents, other brokerages, lawyers, builders
- Organizing incoming deal paperwork
- Auditing documentation received for accuracy
- Processing real estate deal transactions, including: entering, managing and finalizing deals in the Lone Wolf accounting system
- Preparing the trade record sheet and email to agents weekly for their records
- Calculating commissions and preparing commission invoices, making sure invoices are correct before sending to other brokerages and/or Lawyers before closing in a timely manner
- Following up on closed transactions, including: chasing the balance of commission and/or confirmation of closing
- Managing and moving files to storage as needed
- Assisting other deal secretaries as needed
- Other duties as assigned by Management
HOW TO APPLY
Please forward your resume in confidence, identifying #ACCT-2024 Your Last Name, First Name in the subject line.
We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.
Job Type: Full-time
Pay: From $25.00 per hour
Additional pay:
- Overtime pay
Benefits:
- On-site parking
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Experience:
- Real Estate deal secretary: 1 year (required)
Language:
- Cantonese/Mandarin (required)
Work Location: In person
About RE/MAX
As one of the leading global real estate franchisors, RE/MAX, LLC is a subsidiary of RE/MAX Holdings (NYSE: RMAX) with more than 140,000 agents in almost 9,000 offices and a presence in more than 110 countries and territories.
Nobody in the world sells more real estate than RE/MAX, as measured by residential transaction sides. RE/MAX was founded in 1973 by Dave and Gail Liniger, with an innovative, entrepreneurial culture affording its agents and franchisees the flexibility to operate their businesses with great independence.
RE/MAX agents have lived, worked and served in their local communities for decades, raising millions of dollars every year for Children’s Miracle Network Hospitals® and other charities.
To learn more about RE/MAX, to search home listings or find an agent in your community, please visit www.remax.com. For the latest news about RE/MAX, please visit news.remax.com.
Each Office Independently Owned and Operated.