Competition No: 2025-152

Duration: Regular Full Time

Salary: $5,560 – 5,783 – 6,023 – 6,275 – 6,536/month (2024 Rates)

Schedule: 40 hours weekly; Monday to Friday from 7:00 AM – 3:30 PM

Special Notes: Subject to Note ‘B’ of Schedule ‘B’ of the CUPE 23 Inside Division Collective Agreement

Last Updated: 7/22/25

Reporting to the Administrative Officer Facilities Management, this is varied and moderately difficult clerical work in the performance of a variety of office tasks requiring a good functional knowledge of departmental procedures and policies. After detailed initial instructions, an employee of this class is responsible for the effective performance of diversified but recurrent clerical duties and may supervise several subordinates. The Clerk 3 assigns, directs, and reviews the work of a few employees performing routine clerical operations; posts, maintains, reconciles and balances records not requiring special accounting techniques but requiring some procedural determinations; reviews work including receiving and reconciling invoices; oversees the administration of the work order system; creates and manages work orders; produces budget summary reports; tracks purchase orders and equipment inventory status; uses application software to import and format documents; creates links and other user aides; transcribes minutes, prepares, processes and circulates materials; composes correspondence. The Clerk 3 assists persons seeking information and explains and interprets departmental policies, rules and regulations; makes moderately complex computations for claims and adjustments; and maintains records and files using corporate records management system; reviews a variety of forms for accuracy, completeness, propriety of charges and conformance with departmental regulations. Performs related work as required.

Qualifications include completion of Grade 12 preferably including or supplemented by courses in commercial subjects and bookkeeping and considerable related experience as a Clerk 2; or an equivalent combination of training and experience. Considerable knowledge of the rules and regulations and operational needs which govern activities in the department concerned. Sound knowledge of modern business office practices and procedures including the use of various application software packages; of business English, spelling and arithmetic; of record keeping. Experience with software such as SAP SRM and PM module or related enterprise software programs would be considered an asset. Ability to meet and deal tactfully and effectively with the public and to maintain harmonious working relationships with office staff; to maintain complex records and to prepare periodic statistical and narrative reports from such records; to assign and review the work of a few employees engaged in routine office operations; to make fairly complex arithmetic calculations with reasonable speed and accuracy; and to use application software to import and format documents and create user aides. Skill in operating common office appliances is required.

Please apply online by July 31, 2025.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted.

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.