Status

Permanent Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

immediate

Salary

Per hour

Salary Grade

$34.32 - $37.32

Department

York Region -> Public Works -> Capital Delivery (TRN)

Location

17250 Yonge Street, - Newmarket, ON L3Y 6Z1 CA (Primary)
Hybrid work opportunities may apply - CA

Job Description (E)

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Senior Project Manager/Project Manager/Program Manager, is responsible for assisting the Senior Project Managers/Project Managers and project field staff in administering construction contracts; providing administrative and clerical support including preparing and processing of correspondence, reports, minutes, presentations, setting up meetings and meeting agendas; preparing quantity calculations to assist in the preparation of payment certificates; assisting with the preparation and administration of change orders; assisting with field measurements of completed work and filing of construction related correspondence and documentation.

WHAT YOU'LL BE DOING

• Provides administrative support for construction related meetings by setting up meetings with internal and external stakeholders, prepares agendas, takes notes and prepares and distributes minutes for construction contract site meetings and pre-construction meetings.
• Provides support to management and staff by preparing charts, forms and spreadsheets; compiles and collates materials.
• Assists in various specialized project administrative tasks related to contract deliver, including project monitoring activities.
• Assists staff with the preparation of payment certificates; compiles and summarizes quantities of work completed by the contractor during the payment period.
• Advises staff of conflicts with contractors measured quantities.
• Assist staff on sites with making arrangements for quality assurance checks for sub-grade and granular(s) and asphalt.
• Provides photographic/video records of construction zone at regular intervals.
• Liaises, fosters and maintains positive relationships with internal staff and external contacts, government and non-government agencies and the public.
• Responds to inquiries and resolves concerns, as appropriate.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

WHAT WE'RE LOOKING FOR

• Successful completion of a two year Community College Diploma in Civil Engineering Technician or construction inspection/construction administration program or related field or approved equivalent combination of education and experience.
• Minimum two (2) years’ experience in municipal construction, construction inspection, or construction administration.
• Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more contract(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management and report generation.
• Thorough knowledge of construction contract administrative requirements, including taking minutes of technical meetings, editing reports and correspondence, preparing payment certificates and change orders, and electronic/manual records management file systems, including security measures.
• Thorough knowledge of municipal construction and ability to take measurements of completed work and document in photos or by written notes situations that occur on construction sites.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.
• Computer literacy utilizing MS Office software applications.
• Valid Ontario Class “G” driver’s licence and reliable vehicle for use on corporate business.
• Ability to travel to off site locations in a timely and efficient manner.
• Ability to work outside in all weather conditions.
• Ability to work outside regular business hours, as required.

Council Approval Date

Scheduled Weekly Hours

40

Scheduled Shifts

7:30am - 4:30pm

Operational Hours

Close Date

June 10, 2025

of Hires Needed

1

Union

CUPE Local 4900

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Please apply online by 5:00PM EST of the closing date indicated above. As an alternative, you can apply via e-mail to careers@york.ca .

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.