Business Administrator

Belleville, ON

Summary

Hannafin Automation & Industrial Controls is an expanding business in the city of Belleville, seeking a Business Administrator. This position is being offered as a part-time contract for maternity leave coverage. Hours will vary per week; 10 - 20 hours.

Our Projects:

As a HAIC employee, you will be part of a team that specializes in creating one-of-a-kind solutions for clients. We find solutions for client’s process needs and are relied on to solve the issues that have not been solved.

We are fortunate to be system integrators to a wide range of industries such as automotive, food and beverage, pharmaceutical, feminine care etc.

Our office, conveniently located off the 401, has undergone extensive renovations which includes the addition of our Design and Innovation center. This space gives you access to our in-house resources to test and evaluate the potential success of an idea.

Responsibilities

Perform all tasks independently as sole administrator of the business as follows:

Bookkeeping

• Monthly Reconciliation (Bank Statements, expense accounts, payables, G/L Adjustments etc.)
• Accounts Payable Reconciliation (Reconciling purchase orders with invoices, processing invoices & issuing payments / remittance reports)
• Accounts Receivable (Invoice clients, provide project summaries / Customer service reports & Invoice follow-up)

Human Resources / Payroll

• Recruiting Process: Develop/upload job postings, review resumes, schedule interviews, contact references, ensure onboarding documentation is complete
• Enter employees’ timecards, make corrections, generate pay stubs, submit payroll to bank for processing
• Reimburse employees for expenses such as personal development, boot allowance, travel, etc.
• Administer employee benefits through Manulife
• Remit GRSP payments
• Provide T4s and annual tax forms to employees
• Update employees’ wages and vacation rates as needed
• Submit Record of Employment (ROEs) as needed

Project Coordinator

• Parts Management: New supplier setup, issuing Purchase Orders, Coordinate Shipping, Maintain inventory

Administrative Duties

• Review contracts
• Order safety equipment and office supplies for staff/maintain inventory
• Apply for funding grants
• Create/edit company templates, procedures and policies (such as Employee Handbook, Letters of Employment, and any additional documents as requested)
• Complete other tasks as needed

Experience:

• College or university degree/diploma in Business Administration / Accounting
• 3+ years of experience as Bookkeeper or Administrative Assistant in a small to medium sized business
• Experience in Sage 50 and in a customer-oriented environment considered an asset

Personal Attributes:

• Excellent organizational and time management skills
• Strong attention to detail and accuracy in data entry and proofreading
• Flexible, self-starter, logical thinker
• Proven ability to multi-task, prioritize and work efficiently
• Maintains positive relationship with all personality types (clients and coworkers) even during difficult situations

Many aspects of this position are highly confidential. The ideal candidate would need to demonstrate professionalism in the workplace.

If you are a motivated individual with strong administrative skills, we would love to hear from you. We thank all candidates for their interest; however, only those being considered for an interview will be contacted.

Job Type: Part-time

Pay: From $23.00 per hour

Expected hours: 10 – 20 per week

Ability to commute/relocate:

• Belleville, ON K8N 4Z6: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Experience:

• Bookkeeping: 3 years (required)

Work Location: Hybrid remote in Belleville, ON K8N 4Z6

Application deadline: 2023-11-22
Expected start date: 2025-08-04